RFT 07/‘15 Contract Cleaning Services

Letterkenny Institute of Technology

The provision of comprehensive, high quality, flexible and responsive school andoffice contract cleaning services at the Letterkenny Institute of Technology (LYIT) campus at Port Rd. Letterkenny, Co. Donegal.
Cleaning services will include regular scheduled interior cleaning of teaching and office accommodation, housekeeping/janitorial services and external cleaning of car parks, and grounds.
Periodic cleaning services will include interior deep cleaning and cleaning related to special events.
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2015-11-17. The procurement was published on 2015-09-30.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2015-09-30 Contract notice
2016-02-18 Contract award notice
Contract notice (2015-09-30)
Object
Scope of the procurement
Title: Cleaning services
Quantity or scope:
Customers of the service will comprise approximately 3 000 full-time students, 450 staff, and visitors to the Institute.Cleaning Service Providers will supply all equipment and cleaning materials necessary to undertake the service including waste disposal sacks for bins. The campus comprises 27 000 m2 of school and office buildings on a 31 acre site. The buildings comprise of a mix of general and specialised teaching rooms, office accommodation, toilets and circulation areas, restaurant and dining spaces, business incubation/development units leased to third party licensees, and an assembly/sports and fitness area. Some building areas are cleaned by others (in house domestic cleaning staff and catering concession operators) as detailed in the Tender Documents. The area currently cleaned by in house cleaning staff will be cleaned as part of the contracted cleaning services from May 2016.Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie180 000220 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie 🌏
E-mail: lorraine.kessack@lyit.ie 📧
Phone: +353 749186000 📞
Fax: +353 749186005 📠

Reference
Dates
Date dispatched: 2015-09-30 📅
Submission deadline: 2015-11-17 📅
Publication date: 2015-10-03 📅
Identifiers
Notice number: 2015/S 192-347859
OJ-S issue: 192
Additional information
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

Object
Scope of the procurement
Short description:
The provision of comprehensive, high quality, flexible and responsive school andoffice contract cleaning services at the Letterkenny Institute of Technology (LYIT) campus at Port Rd. Letterkenny, Co. Donegal.
Cleaning services will include regular scheduled interior cleaning of teaching and office accommodation, housekeeping/janitorial services and external cleaning of car parks, and grounds.
Periodic cleaning services will include interior deep cleaning and cleaning related to special events.
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Quantity or scope:
Customers of the service will comprise approximately 3 000 full-time students, 450 staff, and visitors to the Institute.
Cleaning Service Providers will supply all equipment and cleaning materials necessary to undertake the service including waste disposal sacks for bins. The campus comprises 27 000 m
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Estimated value excluding VAT: 180 000 💰
220 000 💰
Description of options:
While the initial period of the contract will be for 20 months commencing on 4.1.2016, it is envisaged that, subject to satisfactory contract management reviews the contract may, at the sole discretion of the Institute, be extended for one or more periods up to a maximum of 24 months i.e. the latest end date for the contract will be 31.8.2019.
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Minimum number of possible renewals: 1
Maximum number of possible renewals: 24
Duration: 020 months
Reference number: RFT 07/‘15 Contract Cleaning Services
Place of performance
Main site or place of performance: Co. Donegal.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Economic and financial standing:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Minimum level(s) of standards:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Technical and professional ability:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Other particular conditions:
Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie
Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 003 months
Tender opening date: 2015-11-17 📅
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Lorraine Kessack
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1139 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93131&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93131&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: RFT 07/‘15 Contract Cleaning Services
Source: OJS 2015/S 192-347859 (2015-09-30)
Contract award notice (2016-02-18)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-02-18 📅
Publication date: 2016-02-20 📅
Identifiers
Notice number: 2016/S 036-058947
Refers to notice: 2015/S 192-347859
OJ-S issue: 36

Object
Scope of the procurement
Estimated value excluding VAT: 153 707 💰
342 350 💰

Procedure
Award criteria
Criterion: 1. Ultimate cost (60)
2. Level of cleaning hours proposed for delivery of the service (20)
3. Contract management, supervision and reporting (10)
4. Resourcing to be provided to deliver the contract (7)
5. Continuous improvement (3)

Award of contract
Date of contract conclusion: 2016-02-18 📅
Name: FM Services Group
Postal address: C9, Enterprise Fund Business Centre, Lisnennan, Donegal
Postal town: Letterkenny
Country: Ireland 🇮🇪
E-mail: annette@fmcleaning.ie 📧
Internet address: http://www.fmservicesgroup.ie 🌏
Information about tenders
Number of tenders received: 9

Contracting authority
Identity
National registration number: 8239511E
Source: OJS 2016/S 036-058947 (2016-02-18)
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