Request for Tender for a single operator framework agreement for the provision of Professional Conference Management Services to the HRB
The Health Research Board
The Health Research Board (HRB) is the lead agency in Ireland supporting and funding health research. We provide funding, maintain health information systems and conduct research linked to national health priorities. Our aim is to improve people's health, build health research capacity and make a significant contribution to Ireland's knowledge economy.
As we embark on a new strategy, a key goal is to enhance recognition of the value of health research and the HRB's role nationally and internationally. Over the course of the new HRB strategy it is anticipated that we will run: -
1. 2 national conferences, which will aim to raise awareness and promote knowledge exchange about the benefit and potential of health research in relation to improving people's health and advancing health care. The target audience will include key policy makers, health service executives, funding agencies in health and research, industry and the wider health research community (250 to 300 people);
2. 2 grant holders conferences, which will centre around building an HR community and engaging with our research community. The target audience for this event is specifically the people we fund directly through our major grant programmes (180 people)
In order to deliver events of this size it is essential to have in place a competent conference management company who can manage registration, speakers, third party suppliers and provide good support on the ground at the event.
The time limit for receipt of tenders was 2015-11-03. The procurement was published on 2015-09-23.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What? Where?- • Dublin
| Date | Document |
|---|---|
| 2015-09-23 | Contract notice |
| 2015-12-18 | Contract award notice |
Object
Scope of the procurement
Title: Hotel meeting and conference services
Quantity or scope: Only one lot.250 000400 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Hotel meeting and conference services 📦
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local Agency/Office
Awarding authority name: The Health Research Board
Postal address: 67-72 Grattan House, Lower Mount St
Postal code: 2
Postal town: Dublin
Contact
E-mail: dmurphy@hrb.ie 📧
Phone: +353 12345215 📞
Reference
Dates
Date dispatched: 2015-09-23 📅
Submission deadline: 2015-11-03 📅
Publication date: 2015-09-26 📅
Identifiers
Notice number: 2015/S 187-339202
OJ-S issue: 187
Object
Scope of the procurement
Estimated value excluding VAT: 250 000 💰
400 000 💰
Frequency of contracts to be awarded: Four contracts over the life of the framework.
Short description:
Duration: 048 months
Reference number: HRB/2015/PCMS
Place of performance
Main site or place of performance: Dublin 2.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Included in RFT.
Economic and financial standing: Included in RFT.
Minimum level(s) of standards: Included in RFT.
Technical and professional ability: Included in RFT.
Contract execution
Deposits and guarantees required: None.
Procedure
Duration of the framework agreement in years: 4
Tender validity period: 002 months
Languages
Language: English 🗣️
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Dara Murphy
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/261 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92953&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92953&B=ETENDERS_SIMPLE 🌏
Reference
Identifiers
Reference number attributed by the contracting authority: HRB/2015/PCMS
Source: OJS 2015/S 187-339202 (2015-09-23)
Object
Scope of the procurement
Total value of the procurement: 100 000 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2015-12-18 📅
Publication date: 2015-12-23 📅
Identifiers
Notice number: 2015/S 248-452589
Refers to notice: 2015/S 187-339202
OJ-S issue: 248
Object
Scope of the procurement
Estimated value excluding VAT: 100 000 💰
Procedure
Award criteria
Criterion: 1. Provide a realistic proposal for the approach, methodology and outline costings to a sample conference (40)
2. Technical merit of team proposed (20)
3. Flexible approach to work and ability to deliver to tight deadlines. Please provide a specific example (20)
4. Cost (20)
Award of contract
Date of contract conclusion: 2015-12-04 📅
Name: Conference Partners Ltd
Postal address: 11-13 The Hyde Building, Carrickmines
Postal town: Dublin
Postal code: 18
Country: Ireland 🇮🇪
E-mail: laural@conferencepartners.ie 📧
Internet address: http://www.conferencepartners.com 🌏
Information about tenders
Number of tenders received: 1
Contracting authority
Identity
National registration number: 8288489Q
Source: OJS 2015/S 248-452589 (2015-12-18)
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