Maintenance of Toilet, HVAC and Air Dryer Equipment

Iarnrod Eireann-Irish Rail

Iarnrod Eireann (IE) are seeking expressions of interest, from companies with a proven track record in the
maintenance of rolling stock sub-systems, for the provision of both light and heavy maintenance on HVAC, Toilet
and Air Dryer equipment on their 22000, 29000 and Mk4 fleets.
Passenger comfort is of paramount importance to IE so the successful company will be required to manage the
reliability of the listed equipment to the highest of standards and in line with OEM specifications.
The contract will involve an on-site presence in both Drogheda and Portlaoise maintenance facilities as well as the
provision of a mobile maintenance facility for the management of ‘in-service' faults. In-service faults will be attended
to promptly to ensure service continuity is maintained to the highest of standards.

Deadline

The time limit for receipt of tenders was 2015-06-23. The procurement was published on 2015-05-21.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Southern and Eastern

Procurement history

Date	Document
2015-05-21	Contract notice

Contract notice (2015-05-21)
Object
Scope of the procurement
Title: Cooling and ventilation equipment
Quantity or scope: 3 year contract.1 800 000
Total value of the procurement: 1 800 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cooling and ventilation equipment 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Engineering Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
E-mail: obrien.michelle@irishrail.ie 📧
Phone: +353 17033855 📞
Fax: +353 18860567 📠

Reference
Dates
Date dispatched: 2015-05-21 📅
Submission deadline: 2015-06-23 📅
Publication date: 2015-05-23 📅
Identifiers
Notice number: 2015/S 099-181169
OJ-S issue: 99

Object
Scope of the procurement
Service category: 1
Short description:

Iarnrod Eireann (IE) are seeking expressions of interest, from companies with a proven track record in the

maintenance of rolling stock sub-systems, for the provision of both light and heavy maintenance on HVAC, Toilet

and Air Dryer equipment on their 22000, 29000 and Mk4 fleets.

Passenger comfort is of paramount importance to IE so the successful company will be required to manage the

reliability of the listed equipment to the highest of standards and in line with OEM specifications.

The contract will involve an on-site presence in both Drogheda and Portlaoise maintenance facilities as well as the

provision of a mobile maintenance facility for the management of ‘in-service' faults. In-service faults will be attended

to promptly to ensure service continuity is maintained to the highest of standards.

Variants will be accepted ✅
Quantity or scope: 3 year contract.
Description of options: Options to extend by a further 2 years (1+1).
Provisional timetable for use of options: 36 months
Reference number: ME/5182/MOB
Place of performance
Main site or place of performance: Dublin 8.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not applicable.
Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity's technical capacity.

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Procedure
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Michelle O'Brien
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88312&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Start date: 2015-10-05 📅
End date: 2018-10-04 📅

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Service from which information about the review procedure may be obtained
Same as: Review body
Recurrent procurement

36 months (if options not utilised)

60 months (if options utilised).

Source: OJS 2015/S 099-181169 (2015-05-21)

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