Fuel Management and Distribution Services

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) are seeking expressions of interest from specialised companies with a proven track record of undertaking large scale fuel delivery and management contracts. The scope of the proposed contract will cover the following;
1. Irish Rail Fuel Distribution Depot in Alexandra Road, Dublin Port.
This will involve attendance and supervision during all fuel offloading from ship including deliveries at night, weekend and on bank holidays. Supervision of tanker loading for trucks delivering to Irish Rail / Bus Éireann and Dublin Bus. Management of contractor's on-site, completion of documentation and reports for Irish Rail/Customs. Both HSA requirements and impeccable housekeeping are prerequisite.
2. Fuel Distribution.
The provision of regular fuel distribution movements for the delivery of fuel to nominated locations throughout the Republic Of Ireland. This includes order capture from all bus and rail depots and the monitoring of stock levels in conjunction with the depots. Scheduling of vehicles to ensure a seamless delivery to customers.
Due to the nature of the services to be provided the successful tenderer will need to have their resources based in or around the Dublin area or an area agree with IÉ prior to award of contract. Notwithstanding this, to provide the contractual commitments, the successful contractor will need to maintain appropriate resources within Ireland for the duration of the contract.

Deadline

The time limit for receipt of tenders was 2015-12-07. The procurement was published on 2015-11-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2015-11-04 Contract notice
2016-04-14 Contract award notice
Contract notice (2015-11-04)
Object
Scope of the procurement
Title: Fuel-tanker trucks
Quantity or scope:
Distribution of 95 000 tonnes of ULSD (per annum) from Alexandra Road, Dublin to approximately 30 sites nationwide for an initial period of 3 years (with an option to extend by a further year). Deliveries nationwide required typically on a daily basis and estimated to require a minimum of 5 fully competent and qualified drivers with appropriate fuel carrying trailers.3 000 0004 000 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fuel-tanker trucks 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Engineering Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
E-mail: gary.mander@irishrail.ie 📧
Phone: +353 17034334 📞
Fax: +353 18860567 📠

Reference
Dates
Date dispatched: 2015-11-04 📅
Submission deadline: 2015-12-07 📅
Publication date: 2015-11-07 📅
Identifiers
Notice number: 2015/S 216-394996
OJ-S issue: 216
Additional information
Companies wishing to participate are requested to download a copy of the attached pre-qualification questionnaire and return a completed copy to Gary Mander at the listed address no later than 7.12.2015 at 12:00.

Object
Scope of the procurement
Service category: 20
Short description:
Iarnród Éireann (IÉ) are seeking expressions of interest from specialised companies with a proven track record of undertaking large scale fuel delivery and management contracts. The scope of the proposed contract will cover the following;
1. Irish Rail Fuel Distribution Depot in Alexandra Road, Dublin Port.
This will involve attendance and supervision during all fuel offloading from ship including deliveries at night, weekend and on bank holidays. Supervision of tanker loading for trucks delivering to Irish Rail / Bus Éireann and Dublin Bus. Management of contractor's on-site, completion of documentation and reports for Irish Rail/Customs. Both HSA requirements and impeccable housekeeping are prerequisite.
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2. Fuel Distribution.
The provision of regular fuel distribution movements for the delivery of fuel to nominated locations throughout the Republic Of Ireland. This includes order capture from all bus and rail depots and the monitoring of stock levels in conjunction with the depots. Scheduling of vehicles to ensure a seamless delivery to customers.
Show more
Due to the nature of the services to be provided the successful tenderer will need to have their resources based in or around the Dublin area or an area agree with IÉ prior to award of contract. Notwithstanding this, to provide the contractual commitments, the successful contractor will need to maintain appropriate resources within Ireland for the duration of the contract.
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Variants will be accepted ✅
Quantity or scope:
Distribution of 95 000 tonnes of ULSD (per annum) from Alexandra Road, Dublin to approximately 30 sites nationwide for an initial period of 3 years (with an option to extend by a further year). Deliveries nationwide required typically on a daily basis and estimated to require a minimum of 5 fully competent and qualified drivers with appropriate fuel carrying trailers.
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Estimated value excluding VAT: 3 000 000 💰
4 000 000 💰
Description of options:
IÉ reserve the option to extend the initial 3 year term by a further 1 year subject to satisfactory performance.
Provisional timetable for use of options: 36 months
Duration: 036 months
Reference number: 5795
Place of performance
Main site or place of performance: Dublin 8.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing:
The economic and financial capacity of the entity must be established to the satisfaction of IÉ.
Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc., applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.
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Technical and professional ability:
The technical competence of the entity, its employees and processes must be established to the satisfaction of IÉ. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity's technical capacity.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Procedure
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gary Mander
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/433 🌏
E-mail: highcourtcentraloffice@courts.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93779&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie/ 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Recurrent procurement
This contract will be awarded for an initial period of 3 years however there is also an option to extend for a further 1 year. If the option to extend is not exercised, the contract will be advertised again in Q3 of 2018.
Source: OJS 2015/S 216-394996 (2015-11-04)
Contract award notice (2016-04-14)
Object
Scope of the procurement
Title: Road transport services
Total value of the procurement: 4 000 000 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Road transport services 📦

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-04-14 📅
Publication date: 2016-04-19 📅
Identifiers
Notice number: 2016/S 076-134998
Refers to notice: 2015/S 216-394996
OJ-S issue: 76

Contracting authority
Contact
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2016/S 076-134998 (2016-04-14)
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