ESB I-SEM Programme (Phase 1) — Provision of Programme/Project Management Services

Electricity Supply Board

Deadline

The time limit for receipt of tenders was 2015-04-02. The procurement was published on 2015-03-02.

Who?

• Electricity Supply Board

What?

• Business services: law, marketing, consulting, recruitment, printing and security

Where?

• Dublin

Procurement history

Date	Document
2015-03-02	Contract notice

Contract notice (2015-03-02)
Object
Scope of the procurement
Title: Business services: law, marketing, consulting, recruitment, printing and security
Quantity or scope:

ESB is establishing a two phase programme in preparation for the changes that the SEM Committee (SEMC) intend to introduce by October 2017, under both the I-SEM and DS3 System Service market arrangements. The first phase will principally have a regulatory and strategic focus and will parallel the SEMC's consultative process for the development of the detailed rules for the new market arrangements.ESB is inviting expressions of interest for the supply and delivery of Programme / Project Management (Programme and Project Management, Project Office Support, Business Process Analysis and Testing) services and related project delivery roles for the I-SEM Programme (Phase 1).ESB wishes to contract with an external service provider to:(a) supply and deliver Programme / Project Management services;(b) supply personnel to augment ESB in-house capabilities.While the first phase of the programme will principally interface with the Regulatory Authorities' I-SEM project, Programme and Project Management services will also be required for the purposes of establishing, managing and delivering the overall programme and related cross business unit projects.I-SEM (Phase 1) will be structured, governed, directed and controlled as a programme of work. This programme will utilise the standard ESB's standard PMO framework, processes and methodologies. The external service provider will be expected to work within and adhere to this controlled programme and project management environment.Phase 1 of ESB's I-SEM Implementation Programme will also include projects to assess, as the new market rules emerge, existing processes and systems within both ESB Generation and Wholesale Markets and Electric Ireland business units (in keeping with existing ring-fences), in order to identify and plan for the likely changes that will be necessary during Phase 2 Implementation. Specifically but not exclusively this will entail:— High Level Business Process Impact Analysis;— Document ‘as is' business processes;— Identify the key processes, functionality and IT systems impacted by the I-SEM initiative;— Ascertain interconnectivity between processes (in particular cross BU interconnectivity);— Define the programme for Phase 2 I-SEM Implementation, consistent with outcome of I-SEM Phase 1, including:— Map out key time-lines and constraints and critical success factors of Phase 2 I-SEM Implementation.There will be a specific project within the programme in preparation for the inevitable business changes (in terms of systems and processes) that will be required under the new market rules.

Quantity or scope

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Business services: law, marketing, consulting, recruitment, printing and security 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17026157 📞
Fax: +353 16384757 📠

Reference
Dates
Date dispatched: 2015-03-02 📅
Submission deadline: 2015-04-02 📅
Publication date: 2015-03-06 📅
Identifiers
Notice number: 2015/S 046-079803
OJ-S issue: 46

Object
Scope of the procurement
Service category: 11
Short description:

ESB wishes to contract with an external service provider to:

(a) supply and deliver Programme / Project Management services;

(b) supply personnel to augment ESB in-house capabilities.

Quantity or scope:

ESB is inviting expressions of interest for the supply and delivery of Programme / Project Management (Programme and Project Management, Project Office Support, Business Process Analysis and Testing) services and related project delivery roles for the I-SEM Programme (Phase 1).

ESB wishes to contract with an external service provider to:

(a) supply and deliver Programme / Project Management services;

(b) supply personnel to augment ESB in-house capabilities.

While the first phase of the programme will principally interface with the Regulatory Authorities' I-SEM project, Programme and Project Management services will also be required for the purposes of establishing, managing and delivering the overall programme and related cross business unit projects.

I-SEM (Phase 1) will be structured, governed, directed and controlled as a programme of work. This programme will utilise the standard ESB's standard PMO framework, processes and methodologies. The external service provider will be expected to work within and adhere to this controlled programme and project management environment.

Phase 1 of ESB's I-SEM Implementation Programme will also include projects to assess, as the new market rules emerge, existing processes and systems within both ESB Generation and Wholesale Markets and Electric Ireland business units (in keeping with existing ring-fences), in order to identify and plan for the likely changes that will be necessary during Phase 2 Implementation. Specifically but not exclusively this will entail:

— High Level Business Process Impact Analysis;

— Document ‘as is' business processes;

— Identify the key processes, functionality and IT systems impacted by the I-SEM initiative;

— Ascertain interconnectivity between processes (in particular cross BU interconnectivity);

— Define the programme for Phase 2 I-SEM Implementation, consistent with outcome of I-SEM Phase 1, including:

— Map out key time-lines and constraints and critical success factors of Phase 2 I-SEM Implementation.

There will be a specific project within the programme in preparation for the inevitable business changes (in terms of systems and processes) that will be required under the new market rules.

Description of options:

ESB reserves the right to renew the contract for additional period of up to 1 year.

Duration: 15 months
Reference number: SS/CON/2192
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

1. Operator Name and address including contact name, email address, postal address, phone and fax numbers;

2. A brief summary of company size, organisation, manpower, locations, date of establishment, history;

3. A summary of the operator's experience with reference to the services areas to which this notice relates.

Economic and financial standing:

Evidence of average turnover of at least 10 000 000 EUR per annum for the last 3 years (based on audited accounts).

Technical and professional ability:

Operators who respond to this Invitation for Expressions of Interest should provide satisfactory evidence, examples and references of the range of consultancy services, comparable or similar to those outlined in Section II.2 (Quantity or Scope of the Contract) in the context of comparable or similar in terms of scale of programmes/projects ideally at a utility or energy trader.

It is intended that following receipt of Expressions of Interest, those who have been evaluated by ESB and satisfy the criteria outlined above, will be invited to submit detailed tender proposals.

Next Steps.

Please provide summary details of your three most relevant engagements completed and/or commenced within the past 5 years relating to some or all of the work outlined in above.

For each engagement provide the following:

i. Reference Organisation name and contact details;

ii. Programme/project name;

iii. Point of contact / referee name, job title / role on the programme/project, phone number and email address;

iv. Engagement dates and contract scale/duration;

v. Describe the roll out programme, including scope, operator's role in the programme, and deliverables the operator had responsibility for.

Candidates should note that ESB may seek supporting evidence to be provided by candidates for the information requested above, at a later date.

Candidates should provide Expressions of Interest by email to the contact details provided in Section I.1 ‘Name addresses and contact points'.

Contract execution
Deposits and guarantees required: Will be specified in tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be specified in tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a grouping of service providers express interest, it shall be a requirement of ESB that 1 member of the group accept full contractual responsibility for delivery of the services. Where appropriate the intended contractual responsibility member of any grouping or consortium must be identified in responding to this notice.

Contracting authority
Contact
Contact point: Procurement, Business Service Centre
Donie Cahalane
Internet address: www.esb.ie 🌏

Complementary information
Review body
Name: Chief Registrar, The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Name: Not applicable
Service from which information about the review procedure may be obtained
Supplier's own legal advisor
Source: OJS 2015/S 046-079803 (2015-03-02)

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