Supply of Total Facilities Management Service for Coillte

Coillte Teoranta

Coillte is seeking expressions of interest from suitable Professional Facilities Management Service Providers for the provision of a Total Facilities Management Service across its multiple office sites countrywide.
The range of services included in the contract are as follows:
— Planned preventative maintenance visits (on average 1 visit per month per site).
— Reactive maintenance services as required.
— Mechanical and electrical equipment maintenance and repair.
— Office cleaning (including window cleaning) to agreed specifications per site, including the management and provision of all consumables required.
— Security services — to include alarm maintenance and monitoring, key holding services, mobile patrols (where required), CCTV monitoring.
— Access controls systems maintenance.
— Pest control.
— Waste Management Services (including emphasis on improving recycling at sites and waste water treatment plant maintenance).
— Help desk provision during normal business hours (unless otherwise specified).
Candidates must be capable of providing all of the above services nationally to Coillte, therefore, only candidates who can provide directly or manage through service contracts all of the above services should apply.
The contract will initially be across 27 occupied office sites throughout Ireland ranging from small low occupancy sites to the largest site at the Company Headquarters in Newtownmountkennedy, Co. Wicklow. In addition we have approximately 35 sites which will require low Facilities input (e.g. gate houses, forest park gates, mast sites, caravan parks, pump houses etc.)
Where existing contracts/contractors are in place and the term of their contract overlaps with this Facilities Services Contract — the service provider will be required to take over the management of the existing contract/contractor until expiry and then retain and manage or put in place alternative service provision. Details of these contracts will be provided at tender stage.
Further information on specification will be provided at tender stage.
To access pre-qualification documentation for this competition please log on to www.coillte.ie and click on the link to Coillte's Supplier Management System (SMS) on the right hand side of the site, or click on the link below
https://www.proactisplaza.com/SupplierPortal/?CID=coillte
— For suppliers already registered on the system use your username and password to login. Then follow the steps below to access the competition;
— New suppliers must firstly register on the system by clicking on the ‘register now’ section in the bottom left of page of the screen. Once registration is complete log in and follow the steps below to access the competitioн;
Steps to create a response to competition.
Click on;
— 'Opportunities' on the left hand side of the screen;
— 'Action' magnifying glass next to the Coillte competition of interest;
— 'Register interest' on the left hand side of the screen;
— 'Requests from Buyers';
— 'Action” magnifying glass next to the Coillte competition of interest;
— 'create a response'.
Any issue with registering or for system queries please contact
sms.support@coillte.ie or Tel: +353 12011171.
For specific queries please utilise the Dialogue tab within SMS to contact Ronan Gordon, the Procurement Category Manager, who will endeavour to respond promptly.

Deadline
The time limit for receipt of tenders was 2015-01-16. The procurement was published on 2014-12-17.

Who?

• • Coillte Teoranta

What?

• • Building and facilities management services › Facilities management services
• • Office, school and office equipment cleaning services › Office cleaning services

Where?

• • Éire/Ireland