S14-20 - Framework Agreement for a single supplier for the digitisation of archive records

Valuation Office

The Valuation Office has a manuscript archive containing rateable valuation details of all property in the state from the mid 1850s until the early 1990s. This archive is recognised as a census substitute for the period from the 1850s to 1901. It is the intention of the Valuation Office to preserve this unique resource by having the documents scanned to digital images and to have those images made available for public access. Following the successful completion of a limited digitisation exercise it is now considered that the digitisation of the remaining books may be undertaken.

Deadline

The time limit for receipt of tenders was 2014-06-17. The procurement was published on 2014-05-06.

Who? What? Where?
Procurement history
Date Document
2014-05-06 Contract notice
Contract notice (2014-05-06)
Object
Scope of the procurement
Title: Data conversion services
Quantity or scope:
Tenders are invited from interested parties to participate in a framework agreement. The purpose of the framework agreement is to identify a sole supplier for the scanning of approximately 4,700 volumes of the records of those counties not yet digitised. The number of images involved is estimated at 1,600,000. It is intended to complete the exercise in four parts over a period of four years. The agreement and contract(s) are subject to the availability of funding for all or part of the project.160 000
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Total value of the procurement: 160 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Data conversion services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
Lowest price

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Valuation Office
Postal address: Irish Life Centre, Lower Abbey Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.valoff.ie 🌏
E-mail: contracts@valoff.ie 📧
Phone: +353 18171005 📞
Fax: +353 18171180 📠

Reference
Dates
Date dispatched: 2014-05-06 📅
Submission deadline: 2014-06-17 📅
Publication date: 2014-05-10 📅
Identifiers
Notice number: 2014/S 090-157568
OJ-S issue: 90
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75872&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
The Valuation Office has a manuscript archive containing rateable valuation details of all property in the state from the mid 1850s until the early 1990s. This archive is recognised as a census substitute for the period from the 1850s to 1901. It is the intention of the Valuation Office to preserve this unique resource by having the documents scanned to digital images and to have those images made available for public access. Following the successful completion of a limited digitisation exercise it is now considered that the digitisation of the remaining books may be undertaken.
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Quantity or scope:
Tenders are invited from interested parties to participate in a framework agreement. The purpose of the framework agreement is to identify a sole supplier for the scanning of approximately 4,700 volumes of the records of those counties not yet digitised. The number of images involved is estimated at 1,600,000. It is intended to complete the exercise in four parts over a period of four years. The agreement and contract(s) are subject to the availability of funding for all or part of the project.
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Duration: 12 months
Reference number: S14-20
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing: See RFT document.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See RFT document.

Procedure
Duration of the framework agreement in years: 4
Tender validity period: 12 months
Tender opening date: 2014-06-17 📅
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Patrick Mcilwee

Reference
Identifiers
Reference number attributed by the contracting authority: S14-20
Source: OJS 2014/S 090-157568 (2014-05-06)
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