ROI/001001 - 12th May 2014 - framework agreement for services in 3 lots

Fold Housing Association Ireland

Framework Agreement for Housing with Care and General Needs Housing related services/ goods - 3 Lots as follows:
Contract Household Cleaning Services.
Supply of Cleaning, Hygiene and Laundry Consumables.
Handyman - General Maintenance and Repairs.

Deadline

The time limit for receipt of tenders was 2014-07-03. The procurement was published on 2014-05-12.

Who? What? Where?
Procurement history
Date Document
2014-05-12 Contract notice
Contract notice (2014-05-12)
Object
Scope of the procurement
Title: Cleaning and polishing products
Quantity or scope:
Lot 1 - Contract value range between 500,000 EUR and 700,000 EUR.Lot 2 - Contract value range between 280,000 EUR and 450,000 EUR.Lot 3 - Contract value range between 220,000 EUR and 500,000 EUR.1 000 0001 650 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning and polishing products 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fold Housing Association Ireland
Postal address: Suite C, Ashtown Business Centre, Navan Road
Postal code: 15
Postal town: Dublin
Contact
Internet address: http://www.foldireland.ie 🌏
E-mail: tina.donaghy@foldireland.ie 📧
Phone: +353 18228804 📞

Reference
Dates
Date dispatched: 2014-05-12 📅
Submission deadline: 2014-07-03 📅
Publication date: 2014-05-15 📅
Identifiers
Notice number: 2014/S 093-163345
OJ-S issue: 93
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76061&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Estimated value excluding VAT: 1 000 000 💰
1 650 000 💰
Short description:
Framework Agreement for Housing with Care and General Needs Housing related services/ goods - 3 Lots as follows:
Contract Household Cleaning Services.
Supply of Cleaning, Hygiene and Laundry Consumables.
Handyman - General Maintenance and Repairs.
Lot number: 1
Title of the lot: Contract household cleaning services
Short description:
Contract Cleaning Company to provide Contract Household Cleaning Services at Anam Cara and Cherryfields Housing with Care Scheme strictly as agreed by the Authority throughout the duration of the contract.
Quantity or scope: To provide Cleaning Services to two Housing with Care Schemes located in Dublin. Additional contract cleaning services may be required in the future, however, it is difficult to estimate the cost of additional work at this time.
Estimated value excluding VAT: 500 000 💰
700 000 💰
Lot number: 2
Title of the lot: Household cleaning, hygiene, and laundry consumables
Short description:
A contract for the supply of general Cleansing, Hygiene and Laundry consumable products such as detergents, disinfectants, washing agents, personal hygiene products, floor cleaning agents, hand soaps and gels, protective clothing, floor and hard surface cleaners, floor cleaning consumables & disposables, general toiletry products and laundry consumables. It should be noted that this list is not intended to be definitive in any way but serves to describe as best as possible the various categories of product that will appear on the form of Tender.
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Quantity or scope: Supply cleaning, hygiene and laundry products to two Housing with Care Schemes located in Dublin.
Estimated value excluding VAT: 280 000 💰
450 000 💰
Lot number: 3
Title of the lot: Handyman - general maintenance and repair services
Short description:
Fold Ireland Housing Association, the Authority, requires a Handyman Service to carryout general maintenance and repair services across nine schemes. The prospective Handyman's duties should be taken to…
… include:Painting of Housing with Care flats for re-let.Cleaning of Sheltered Flats for re-let.Replacing light bulbs/cleaning light diffusers as needed (but no other electrical type works).Minor plumbing tasks.Minor joinery tasks.Preventative maintenance tasks (cleaning shower traps/vent axia units etc).Cleaning kitchen grease traps (Housing with Care Units).
… include:
Painting of Housing with Care flats for re-let.
Cleaning of Sheltered Flats for re-let.
Replacing light bulbs/cleaning light diffusers as needed (but no other electrical type works).
Minor plumbing tasks.
Minor joinery tasks.
Preventative maintenance tasks (cleaning shower traps/vent axia units etc).
Cleaning kitchen grease traps (Housing with Care Units).
Quantity or scope: The Handyman will provide general maintenance and repairs at two housing with care schemes and general needs housing schemes.
Estimated value excluding VAT: 220 000 💰
Variants will be accepted ✅
Quantity or scope:
Lot 1 - Contract value range between 500,000 EUR and 700,000 EUR.
Lot 2 - Contract value range between 280,000 EUR and 450,000 EUR.
Lot 3 - Contract value range between 220,000 EUR and 500,000 EUR.
Description of options: Initial 1 year contract with options for a further 3 12-month contracts.
Provisional timetable for use of options: 12 months
Number of possible renewals: 3
Time frame for subsequent contracts: 12 months
Duration: 48 months
Reference number: ROI 001001 - 12th May 2014
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
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(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established
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(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
As per tender document.
Economic and financial standing:
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As per tender documents.
Technical and professional ability:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
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(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
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As per tender documents.
Contract execution
Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in months: 48
Tender validity period: 3 months
Tender opening date: 2014-07-04 📅
Languages
Language: English 🗣️
Conditions for opening tenders
Address: Fold Housing Association Ireland, Suite C, Ashtown Business Centre, Navan Road, Dublin 15

Contracting authority
Contact
Contact point: tina.donaghy@foldireland.ie
Tina Donaghy
Address of the buyer profile: http://www.etenders.gov.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: ROI 001001 - 12th May 2014

Complementary information
Review body
Name: Fold Housing Association Ireland
Postal address: Suite C, Ashtown Business Centre, Navan Road
Postal town: Dublin
Postal code: 15
Country: Ireland 🇮🇪
E-mail: tina.donaghy@foldireland.ie 📧
Phone: +353 18228804 📞
Internet address: http://www.foldireland.ie 🌏
Recurrent procurement
4 years from the commencement of this procurement.
Source: OJS 2014/S 093-163345 (2014-05-12)
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