Provision of Data Centre Co-Location Facilities

Electricity Supply Board

ESB wishes to invite expressions of interest from suitably qualified companies for the provision of Data Centre Co-Location Services. ESB will have a requirement to rent data centre co-location facilities and associated services, in 2 distinct locations. Approximately 50 IT equipment cabinets with a combined IT critical load of approximately 200 kW will be required at each location. ESB will require a flexible contract in respect of space and power requirements over the lifetime of the contract.

Deadline

The time limit for receipt of tenders was 2014-06-23. The procurement was published on 2014-05-23.

Who?

• Electricity Supply Board

What?

Where?

• Dublin

Procurement history

Date	Document
2014-05-23	Contract notice

Contract notice (2014-05-23)
Object
Scope of the procurement
Title: Computer facilities management services
Quantity or scope:

ESB invites qualified companies to forward expressions of interest to supply carrier-neutral data centre co-location facilities and associated services. ESB will require 2 geographically separated data centre co-location facilities. Tenders may be submitted for 1 location or for both locations, and ESB may ultimately enter into contracts with 1 or 2 vendors.ESB's current co-location agreements will expire in late 2016. The planning and implementation of any resultant change will commence in early 2015. Any new data centre co-location facilities would be required to be available to ESB from 1.9.2015 for timely transfer of existing equipment.ESB places great importance on sustainability and expects service providers to demonstrate best practice in relation to environmental and sustainability initiatives.In summary, ESB will require data centre co-location services in two geographically separate locations, each with:— Capacity to meet and expand upon current data centre power, cooling and space demands.— Highly secure access control and monitoring of data centre compound, plant and equipment room.— Fire detection and suppression systems appropriate for a Data Centre environment.— Certified safe and healthy working environment.— Redundant power utility feeds to facility.— Fully redundant power distribution paths to all IT equipment such that there will be no disruption to the IT equipment in the event of a planned or unplanned outage to any power capacity or power distribution component.— On-site electricity generation capacity for all IT load and critical facility requirements.— Fully redundant cooling system such that there will be no disruption to the IT equipment in the event of a planned or unplanned outage to any component within the cooling system.— Carrier neutral network interconnections.— Facility to accept fibre cable and equipment from third parties.— Access to install telecoms equipment in co-location room/meet-me room.— Ability to provide front line support services.— Provision of structured cabling and fit-out services.ESB currently owns and operates its IT and telecoms equipment from within two geographically separated data centre co-location facilities. These data centres operate in an active-active configuration and the geographic separation is dictated by the requirements of contingency and disaster recovery. Each facility hosts approximately 100 equipment cabinets for server, storage, network and telecoms infrastructure. The equipment cabinets are on average less than 50% populated. Current power demand is in the order of 200 kW per facility. The data centres and office locations are interconnected for data replication and communications redundancy over ESB Telecom's high-capacity fibre links. Each data centre is similarly connected to ESB's national Wide Area Network. Connections are also in place to Magnet for ISP services; Eircom for MPLS WAN services; and Vodafone for modem dial-out services to support meter reading. Current data centre locations, with respect to each other, are dictated by the latency requirements of synchronous replication, while their location with respect to ESB's office locations is dictated by the latency requirements of the user-base.

Quantity or scope

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Computer facilities management services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17027390 📞
Fax: +353 16384797 📠

Reference
Dates
Date dispatched: 2014-05-23 📅
Submission deadline: 2014-06-23 📅
Publication date: 2014-05-27 📅
Identifiers
Notice number: 2014/S 101-177591
OJ-S issue: 101

Object
Scope of the procurement
Service category: 7
Short description:

Quantity or scope:

ESB's current co-location agreements will expire in late 2016. The planning and implementation of any resultant change will commence in early 2015. Any new data centre co-location facilities would be required to be available to ESB from 1.9.2015 for timely transfer of existing equipment.

ESB places great importance on sustainability and expects service providers to demonstrate best practice in relation to environmental and sustainability initiatives.

In summary, ESB will require data centre co-location services in two geographically separate locations, each with:

— Capacity to meet and expand upon current data centre power, cooling and space demands.

— Highly secure access control and monitoring of data centre compound, plant and equipment room.

— Fire detection and suppression systems appropriate for a Data Centre environment.

— Certified safe and healthy working environment.

— Redundant power utility feeds to facility.

— Fully redundant power distribution paths to all IT equipment such that there will be no disruption to the IT equipment in the event of a planned or unplanned outage to any power capacity or power distribution component.

— On-site electricity generation capacity for all IT load and critical facility requirements.

— Fully redundant cooling system such that there will be no disruption to the IT equipment in the event of a planned or unplanned outage to any component within the cooling system.

— Carrier neutral network interconnections.

— Facility to accept fibre cable and equipment from third parties.

— Access to install telecoms equipment in co-location room/meet-me room.

— Ability to provide front line support services.

— Provision of structured cabling and fit-out services.

ESB currently owns and operates its IT and telecoms equipment from within two geographically separated data centre co-location facilities. These data centres operate in an active-active configuration and the geographic separation is dictated by the requirements of contingency and disaster recovery. Each facility hosts approximately 100 equipment cabinets for server, storage, network and telecoms infrastructure. The equipment cabinets are on average less than 50% populated. Current power demand is in the order of 200 kW per facility. The data centres and office locations are interconnected for data replication and communications redundancy over ESB Telecom's high-capacity fibre links. Each data centre is similarly connected to ESB's national Wide Area Network. Connections are also in place to Magnet for ISP services; Eircom for MPLS WAN services; and Vodafone for modem dial-out services to support meter reading. Current data centre locations, with respect to each other, are dictated by the latency requirements of synchronous replication, while their location with respect to ESB's office locations is dictated by the latency requirements of the user-base.

Number of possible renewals: 2
Time frame for subsequent contracts: 36 months
Duration: 84 months
Reference number: SS/CON/1932
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) Candidate's Name & Address.

(2) Full contact details (phone, email) of the representative handling this expression of interest.

(3) A brief profile of the Candidate's organisation (date of establishment, company ownership structure & governance, number of employees per function/location and principal activities in terms of both services & products). Candidates should provide a similar company profile for any partner company or sub-contractor with whom they intend to make a joint bid in respect of either implementation or operational services.

(4) Details of quality assurance systems and company accreditations. Candidates should advise their Data Centre classification. e.g. tier or class rating.

(5) Details of the Candidate's Health & Safety Policy (Safety Statement if available).

Economic and financial standing:

(1) Audited financial statements for the last 3 years.

(2) Up-to-date Tax Clearance Certificate.

(3) Evidence of Insurances (Expected levels to be Employer's Liability EUR 13 m, Public Liability EUR 2.5 m, Professional Indemnity EUR 2.5 m).

Technical and professional ability:

(1) A brief summary of the Candidate's experience of supplying data centre co-location facilities and associated services, including length of time Candidate has been in the business of supplying such services.

(2) Capacity specifications of your facility(s) with regard to:

— Usable floor space (allocated/unallocated),

— UPS backed power for all IT load (allocated/unallocated),

— cooling,

— fire detection/suppression,

— carrier/Telco availability,

— security.

For each of the above please state what percentage: is currently in use, is available for immediate use, and the time-frames required for any further expansion.

(3) Please provide 3 Client references for whom the candidate has provided a similar service (at least one of which is based in Ireland, if possible). Please include the following:

(a) Name of Organisation.

(b) Duration of contract.

(d) Any other organisation party to the contract (e.g. prime or sub-contracting roles).

(e) Name, email address and phone number of reference contact.

Unless otherwise stated ESB will assume that contact may be made with these references without further reference to the Candidate.

Contract execution
Deposits and guarantees required: Will be stated in the tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be stated in the tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Will be stated in the tender documents.

Procedure
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement, Business Services Centre
Brendan Kennedy

Complementary information
Review body
Name: Chief Registrar, The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Candidates own legal advisor
Source: OJS 2014/S 101-177591 (2014-05-23)

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