Provision of a Window Cleaning Service

Quantity or scope

Dublin City Council wishes to establish a multi-party framework agreement for the provision of a window cleaning service for a 1 year period initially to cover 2014/2015 (expected to commence Q4 2014). However there will be an option to renew the framework agreement, at the sole discretion of the Client, for 3 periods of 1 year each to cover 2015/2016, 2016/2017 & 2017/2018 respectively. Tenderers will be evaluated and ranked 1,2,3,4,5 for year 1. The Tenderer ranked 1 will have first option on all business for year 1 of the framework agreement. If the 1st ranked tenderer is unable to meet requirements, the cascade method will be used — i.e the 2nd ranked tenderer will be consulted, followed by 3rd and so on (see summary page appendix F). This service is to be performed in accordance with industry best practice standards and rendered by qualified, well trained, skilled and experienced personnel with security clearance. The framework is for use by all departments of Dublin City Council.Fingal County Council and South Dublin County Council are also eligible to use these arrangements. Prices submitted as part of this tender will be applicable to all Dublin local authorities as identified above. The uptake of services and the timing of same will be at the discretion of each of the aforementioned local authorities. No obligation will exist for any contracting authority (other than Dublin City Council) to place orders through this contract.640 000

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract/framework agreement Provision of a Window Cleaning Service is primarily for use by Dublin City Council, but may also be used by Fingal County Council and South Dublin County Council.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to pat.flood@dublincity.ie for the attention of Pat Flood. Queries must be in question format and must be submitted by e-mail. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 9.10.2014 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.