Print and mailing services

Private Residential Tenancies Board

PRTB intends to establish a single party framework agreement for provision of print and mailing services.
The successful framework member will be responsible for:
a) receipt and merging of data onto the following templates: confirmation letters, re-registration reminder letters and registration enforcement letters
b) printing of letters and leaflets
c) enveloping and
d) distribution of letters by mail for PRTB customers.

Deadline

The time limit for receipt of tenders was 2014-07-02. The procurement was published on 2014-05-23.

Who?

• Private Residential Tenancies Board

What?

• Mailing-list compilation and mailing services › Mailing services
• Printed books, brochures and leaflets › Leaflets
• Printing and related services › Printing services
• Services related to printing › Printing and delivery services
• Services related to printing › Printing and distribution services

Where?

• Dublin

Procurement history

Date	Document
2014-05-23	Contract notice
2014-06-23	Additional information

Contract notice (2014-05-23)
Object
Scope of the procurement
Title: Mailing services
Quantity or scope:

This framework agreement relates to the provision of print and mailing services for a maximum potential duration of 4 years. The estimated annual expenditure is in the range of EUR 100 000 – EUR 130 000.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Mailing services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Private Residential Tenancies Board
Postal address: PO Box 12323
Postal code: 2
Postal town: Dublin
Contact
E-mail: harry.kettle@achilles.com 📧

Reference
Dates
Date dispatched: 2014-05-23 📅
Submission deadline: 2014-07-02 📅
Publication date: 2014-05-28 📅
Identifiers
Notice number: 2014/S 102-179188
OJ-S issue: 102
Additional information

1) To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76597&B=ETENDERS_SIMPLE 2) If, having entered into a framework agreement as a result of this competitive process, the contracting authority deems that the successful tenderer cannot adequately deliver the required services, the contracting authority reserves the right to award the framework agreement to the next highest-scoring tenderer identified through the evaluation of tender submissions. This shall be without prejudice to the right of the contracting authority to terminate this competitive process at any time or to terminate any framework agreement awarded as a result of this competition. 3) The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process. 4) This is the sole call for competition for these services. 5) Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions. 6) Contract award will be subject to the approval of the competent authorities. 7) It will be a condition for admittance to the framework agreement that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework. 8) If for any reason it is not possible to admit the successful tenderer to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate during the period of validity of tenders. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion.

Additional information

1) To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76597&B=ETENDERS_SIMPLE

2) If, having entered into a framework agreement as a result of this competitive process, the contracting authority deems that the successful tenderer cannot adequately deliver the required services, the contracting authority reserves the right to award the framework agreement to the next highest-scoring tenderer identified through the evaluation of tender submissions.

This shall be without prejudice to the right of the contracting authority to terminate this competitive process at any time or to terminate any framework agreement awarded as a result of this competition.

3) The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process.

4) This is the sole call for competition for these services.

5) Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions.

6) Contract award will be subject to the approval of the competent authorities.

7) It will be a condition for admittance to the framework agreement that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.

8) If for any reason it is not possible to admit the successful tenderer to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate during the period of validity of tenders.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion.

Object
Scope of the procurement
Estimated value excluding VAT: 400 000 💰
520 000 💰
Short description:

PRTB intends to establish a single party framework agreement for provision of print and mailing services.

The successful framework member will be responsible for:

a) receipt and merging of data onto the following templates: confirmation letters, re-registration reminder letters and registration enforcement letters

b) printing of letters and leaflets

c) enveloping and

d) distribution of letters by mail for PRTB customers.

Quantity or scope:

This framework agreement relates to the provision of print and mailing services for a maximum potential duration of 4 years.

The estimated annual expenditure is in the range of EUR 100 000 – EUR 130 000.

Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per the tender document, available to download from www.etenders.gov.ie
Economic and financial standing: As per the tender document, available to download from www.etenders.gov.ie
Technical and professional ability: As per the tender document, available to download from www.etenders.gov.ie
Contract execution
Deposits and guarantees required: N/a
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If successful in the competition, a grouping in question will be expected to establish itself as a legal entity, with each party being jointly and severally liable, prior to entering into any framework agreement.

Procedure
Duration of the framework agreement in years: 4
Tender validity period: 12 months
Languages
Language: English 🗣️
Other languages: Ga

Contracting authority
Contact
Contact point: Harry Kettle

Reference
Additional information

2) If, having entered into a framework agreement as a result of this competitive process, the contracting authority deems that the successful tenderer cannot adequately deliver the required services, the contracting authority reserves the right to award the framework agreement to the next highest-scoring tenderer identified through the evaluation of tender submissions.

This shall be without prejudice to the right of the contracting authority to terminate this competitive process at any time or to terminate any framework agreement awarded as a result of this competition.

3) The Contracting Authority is not liable for any costs incurred by tenderers in the preparation of tender submissions or through participation in this competitive process.

4) This is the sole call for competition for these services.

5) Admittance to the framework will also be conditional upon formal written acceptance of the Framework Terms and Conditions.

6) Contract award will be subject to the approval of the competent authorities.

7) It will be a condition for admittance to the framework agreement that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework and of contracts awarded under the framework.

8) If for any reason it is not possible to admit the successful tenderer to the framework agreement following the conclusion of the competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate during the period of validity of tenders.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Ground Floor (East Wing) Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Name: Please contact a legal advisor
Information about review deadlines:

Precise information on deadline(s) for lodging appeals: in accordance with the provision of S.I. 130 of 2010, the contracting authority undertakes not to establish the framework agreement, to which a standstill period applies, for a period of fourteen clear calendar days from the date of issue electronically of notification letters.

Source: OJS 2014/S 102-179188 (2014-05-23)

Additional information (2014-06-23)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2014-06-23 📅
Publication date: 2014-06-28 📅
Identifiers
Notice number: 2014/S 122-217351
Refers to notice: 2014/S 102-179188
OJ-S issue: 122
Source: OJS 2014/S 122-217351 (2014-06-23)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Office-support services (4)

Mailing-list compilation and mailing services

Mailing services