Maintenance and supply of IBM RISC-based UNIX servers

Electricity Supply Board

Electricity Supply Board (ESB) has an ongoing requirement for maintenance and supply of IBM RISC-based UNIX servers together with their UNIX (AIX) operating systems. ESB currently uses IBM Power servers as a platform for some of its most mission critical applications. It is envisaged that the AIX/Power stack will remain an important part of ESB's infrastructure over the next 3 years.
ESB wishes to put in place a drawdown contract to allow it to call down maintenance/support requirements at regular intervals, and to facilitate any required purchases of hardware and operating system licences. The contract will cover the maintenance of existing IBM Power server hardware and AIX software in ESB together with maintenance of any new items acquired under the contract.

Deadline

The time limit for receipt of tenders was 2014-12-03. The procurement was published on 2014-11-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Capita Managed IT Solutions Limited

Who?

• Electricity Supply Board

What?

• Computer support services › Technical computer support services

Where?

• Dublin

Procurement history

Date	Document
2014-11-03	Contract notice
2016-01-13	Contract award notice

Contract notice (2014-11-03)
Object
Scope of the procurement
Title: Technical computer support services
Quantity or scope:

ESB wishes to invite expressions of interest from accredited solution providers to provide hardware and software support and subscription services for ESB's existing IBM UNIX (Power) server estate, and an enterprise purchasing program for additional hardware and operating system (AIX) licences.ESB currently has a Power Server estate which includes:— 2 X IBM P520 Servers;— 7 X IBM P550 Servers;— 7 X IBM P570 Servers;— 2 X IBM P590 Servers;— 3 X IBM P750 Servers;— 2 X IBM P770 Servers;— 6 X HMC's.ESB requires Support and Subscription for its existing IBM UNIX server hardware and operating system estate.ESB may require supply of additional IBM Power server hardware and AIX software during the lifetime of the purchasing program.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Technical computer support services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17027726 📞
Fax: +353 16384797 📠

Reference
Dates
Date dispatched: 2014-11-03 📅
Submission deadline: 2014-12-03 📅
Publication date: 2014-11-05 📅
Identifiers
Notice number: 2014/S 213-378092
OJ-S issue: 213

Object
Scope of the procurement
Service category: 7
Short description:

ESB wishes to put in place a drawdown contract to allow it to call down maintenance/support requirements at regular intervals, and to facilitate any required purchases of hardware and operating system licences. The contract will cover the maintenance of existing IBM Power server hardware and AIX software in ESB together with maintenance of any new items acquired under the contract.

Quantity or scope:

ESB currently has a Power Server estate which includes:

— 2 X IBM P520 Servers;

— 7 X IBM P550 Servers;

— 7 X IBM P570 Servers;

— 2 X IBM P590 Servers;

— 3 X IBM P750 Servers;

— 2 X IBM P770 Servers;

— 6 X HMC's.

ESB requires Support and Subscription for its existing IBM UNIX server hardware and operating system estate.

ESB may require supply of additional IBM Power server hardware and AIX software during the lifetime of the purchasing program.

Description of options:

ESB reserves the right to extend the contract for additional period of up to 2 years.

Duration: 36 months
Reference number: SS/CON/2123
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) Vendor name and address;

(2) Full contact details (phone, fax, email) of the representative handling this expression of interest;

(3) A brief profile of the vendors organisation, including date of establishment, overall structure, number of employees per function, location, and principal activities (both services and products);

(4) Details of the total numbers of AIX servers currently supported by vendor in the EU and in Ireland;

(5) Details of quality assurance systems and company accreditations;

(6) Details of the Candidate's Health and Safety Policy (Safety Statement if available).

Economic and financial standing:

(1) Audited financial statements for the last 3 years.

(2) Up to date Tax Clearance Certificate.

(3) Evidence of Insurances. Expected levels to be:

— Employer's Liability EUR 13 000 000;

— Public Liability EUR 2 500 000;

— Professional Indemnity EUR 1 000 000.

Technical and professional ability:

(1) A brief summary of the Candidate's experience of supplying the IBM products/licences and/or maintenance services which the candidate is interested in supplying to ESB, including:

(a) Length of time Candidate has been in the business of supplying such products/licences and/or maintenance services.

(b) Details of 3 clients to whom Candidate has supplied such products/licences and/or maintenance services within the last 3 years (including name of client, duration of agreement, products/licences supplied and/or description of maintenance service provided and name, email address and phone number of reference contact). Unless otherwise stated ESB will assume that contact may be made with these.

Please provide your expression by email to the above contact point with regard to scope of work set out in Section II.2.1 and information required in Conditions for Participation.

Please note that candidates will be evaluated on expression of interest and a short list will be completed for RFP.

Contract execution
Deposits and guarantees required: Will be stated in the tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be stated in the tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Will be stated in the tender documents.

Procedure
Duration of the framework agreement in years: 3

Contracting authority
Contact
Contact point: Procurement, Business Services
Kevin Young

Complementary information
Review body
Name: Chief Registrar, The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Candidates own legal advisor
Source: OJS 2014/S 213-378092 (2014-11-03)

Contract award notice (2016-01-13)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Electricty Supply Board

Reference
Dates
Date dispatched: 2016-01-13 📅
Publication date: 2016-01-15 📅
Identifiers
Notice number: 2016/S 010-014300
Refers to notice: 2014/S 213-378092
OJ-S issue: 10

Contracting authority
Contact
Country: Ireland 🇮🇪
Source: OJS 2016/S 010-014300 (2016-01-13)

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