LYIT Ref: 02/14 Local Energy Supply Contract for Biomass Fuelled Heat Centre with Local District Heating Distribution

Letterkenny Institute of Technology

Letterkenny Institute of Technology (LYIT) through the National Energy Services Framework as developed by the Department of Communications, Energy and Natural Resources and the Sustainable Energy Authority of Ireland propose to enter a Local Energy Supply Contract to design, finance, install, commission and operate a wood fuelled Biomass heat centre with district heating distribution to the Main Building, Nursing and CoLab buildings all on the LYIT Campus at Port Rd., Letterkenny Co. Donegal. The capacity of the system should be sufficient to accommodate thee existing designated buildings and a 1,860 M² proposed extension to CoLab building. The heating season is generally from September to May and the peak load is approx. 900 kW. The proposed Biomass Heat Centre will be required to provide a minimum of 85 % of the peak load. The distribution system should be sized for a further 3,300 m² educational building. The project intends to follow the process outlined in SEAI's Framework for Energy Performance Contracts (EPC)/Local Energy Supply Contracts (LESC) projects and will seek to provide comprehensive and quality information regarding the facilities to the shortlisted tenderers. The final project scope will be decided during competitive dialogue with qualified service providers and will change from that developed at Stage 2 under SEAI's handbook on Energy Performance Contracts. Full details of the SEAI Framework are available from www.seai.ie. A PIN notice has been dispatched to the OJEU

Deadline

The time limit for receipt of tenders was 2014-06-04. The procurement was published on 2014-05-02.

Who? What? Where?
Procurement history
Date Document
2014-05-02 Contract notice
Contract notice (2014-05-02)
Object
Scope of the procurement
Title: Energy and related services
Quantity or scope:
This contract will be for the supply of heat energy to existing plant rooms via a district heating distribution system.The capacity of the system should be sufficient to accommodate the existing designated buildings and a 1,860 M2 proposed extension to CoLab building. The heating season is generally from September to May and the peak load is approx. 900 kW. The proposed Biomass Heat Centre will be required to provide a minimum of 85%of the peak load.The distribution system should be sized for a further 3,300 m2 educational building.The project intends to follow the process outlined in SEAI's Framework for Energy Performance Contracts(EPC)/Local Energy Supply Contracts (LESC) projects and will seek to provide comprehensive and quality information regarding the facilities to the shortlisted tenderers. The final project scope will be decided during competitive dialogue with qualified service providers and will change from that developed at Stage 2 under SEAI's handbook on Energy Performance Contracts. Full details of the SEAI Framework are available from www.seai.ieThe contract duration may extend for a period of up to 12 years (approx.) post commissioning. See attached documents.1 000 0002 000 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy and related services 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Letterkenny Institute of Technology
Postal address: Port Road, Co. Donegal
Postal town: Letterkenny
Contact
Internet address: http://www.lyit.ie 🌏
E-mail: grainne.mcbrearty@lyit.ie 📧
Phone: +353 749186112 📞

Reference
Dates
Date dispatched: 2014-05-02 📅
Submission deadline: 2014-06-04 📅
Publication date: 2014-05-07 📅
Identifiers
Notice number: 2014/S 088-153935
Refers to notice: 2014/S 18-027800
OJ-S issue: 88
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=75905&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
Letterkenny Institute of Technology (LYIT) through the National Energy Services Framework as developed by the Department of Communications, Energy and Natural Resources and the Sustainable Energy Authority of Ireland propose to enter a Local Energy Supply Contract to design, finance, install, commission and operate a wood fuelled Biomass heat centre with district heating distribution to the Main Building, Nursing and CoLab buildings all on the LYIT Campus at Port Rd., Letterkenny Co. Donegal. The capacity of the system should be sufficient to accommodate thee existing designated buildings and a 1,860 M² proposed extension to CoLab building. The heating season is generally from September to May and the peak load is approx. 900 kW. The proposed Biomass Heat Centre will be required to provide a minimum of 85 % of the peak load. The distribution system should be sized for a further 3,300 m² educational building. The project intends to follow the process outlined in SEAI's Framework for Energy Performance Contracts (EPC)/Local Energy Supply Contracts (LESC) projects and will seek to provide comprehensive and quality information regarding the facilities to the shortlisted tenderers. The final project scope will be decided during competitive dialogue with qualified service providers and will change from that developed at Stage 2 under SEAI's handbook on Energy Performance Contracts. Full details of the SEAI Framework are available from www.seai.ie. A PIN notice has been dispatched to the OJEU
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Quantity or scope:
This contract will be for the supply of heat energy to existing plant rooms via a district heating distribution system.
The capacity of the system should be sufficient to accommodate the existing designated buildings and a 1,860 M2 proposed extension to CoLab building. The heating season is generally from September to May and the peak load is approx. 900 kW. The proposed Biomass Heat Centre will be required to provide a minimum of 85%of the peak load.
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The distribution system should be sized for a further 3,300 m
The contract duration may extend for a period of up to 12 years (approx.) post commissioning. See attached documents.
Estimated value excluding VAT: 1 000 000 💰
2 000 000 💰
Reference number: RFT 02/14
Place of performance
Main site or place of performance: LYIT Campus, Letterkenny, Co Donegal

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As outlined in the documents associated with this call for competition available to download from www.etenders.gov.ie
Economic and financial standing:
As outlined in the documents associated with this call for competition available to download from www.etenders.gov.ie
Minimum level(s) of standards:
As outlined in the documents associated with this call for competition available to download from www.etenders.gov.ie
Technical and professional ability:
As outlined in the documents associated with this call for competition available to download from www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As outlined in the documents associated with this call for competition available to download from www.etenders.gov.ie
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Applications may be submitted by groups of agencies (a consortium) or by individual economic operators. Should the contract be awarded to a consortium, each company in the consortium shall be jointly and severally liable to the Letterkenny Institute of Technology for the fulfilment of the terms of the contract. Applications should make clear which companies are proposed to be members of the consortium and which are to be sub-contractors. Subsequent changes to the members of the consortium may result in disqualification of that group from the Competitive Dialogue process.
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Names and professional qualifications of the staff ✅

Procedure
Objective criteria for selection:
Following receipt of applications each applicant will be evaluated on foot of the criteria, rules and weightings contained in the PQQ, scored and ranked and a minimum of five applicants will be shortlisted subject to a satisfactory level of response and subject to all shortlisted candidates meeting the minimum standards and qualifications required. The shortlisted applicants will be invited to participate in the competitive dialogue process. During the Dialogue stage, LYIT will reduce the number of solutions or proposals being discussed so that on conclusion of the Dialogue stage, a minimum of 3 tenderers will be invited to submit tenders. The reduction from 5 (min.) shortlisted applicants, to 3 (min) Tenderers will be on the basis of the application of the award criteria that will be set out in the Invitation to Dialogue document and the successful service provider will be chosen on the basis of the application of the award criteria that will be set out in the Invitation to Dialogue document.
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Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Grainne McBrearty
Address of the buyer profile: http://www.lyit.ie 🌏
E-mail: info@engineersireland.ie 📧

Reference
Dates
Start date: 2015-01-14 📅
End date: 2015-08-31 📅
Publication date: 2014-01-25 📅
Identifiers
Reference number attributed by the contracting authority: RFT 02/14
Notice number in the OJ S: 2014/S 18-027800

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: https://www.courts.ie 🌏
Name: Engineers Ireland
Internet address: https://www.engineersireland.ie 🌏
Information about review deadlines: Please contact a legal advisor.
Body responsible for mediation procedures
Postal address: 22 Clyde Road
Postal town: Dublin 4
Phone: +353 16651300 📞
Source: OJS 2014/S 088-153935 (2014-05-02)
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