Framework agreement for Cleaning Services for CDETB

City of Dublin Education and Training Board

City of Dublin ETB invites tenders for the award of a multi-party framework agreement for cleaning services for a 4 year period. 3 firms will be admitted to the framework agreement with the top scoring firm being awarded the initial contract relating to cleaning services for Finglas and Ballyfermot Training Centres for 2 years. Further contracts awarded under the framework will be by mini-tender competition among the framework members.

Deadline

The time limit for receipt of tenders was 2014-11-06. The procurement was published on 2014-09-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• City of Dublin Education and Training Board

What?

Where?

• Dublin

Procurement history

Date	Document
2014-09-25	Contract notice
2015-03-02	Contract award notice

Contract notice (2014-09-25)
Object
Scope of the procurement
Title: Cleaning services
Quantity or scope:

The initial contract under the framework covers 2 sites at Finglas and Ballyfermot Training Centres with other sites being awarded as they arise.130 0001 500 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: City of Dublin Education and Training Board
Postal address: Town Hall, 1-3 Merrion Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
E-mail: tenders@cdetb.ie 📧
Phone: +353 16680614 📞
Fax: +353 16680710 📠

Reference
Dates
Date dispatched: 2014-09-25 📅
Submission deadline: 2014-11-06 📅
Publication date: 2014-09-30 📅
Identifiers
Notice number: 2014/S 187-330286
OJ-S issue: 187
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender responses in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender responses in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated value excluding VAT: 130 000 💰
1 500 000 💰
Short description:

Quantity or scope:

The initial contract under the framework covers 2 sites at Finglas and Ballyfermot Training Centres with other sites being awarded as they arise.

Duration: 048 months
Reference number: eTenders System ID 86843
Place of performance
Main site or place of performance: Dublin 4.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the tender documentation available to download from www.etenders.gov.ie using System ID 86843.

Economic and financial standing:

Please refer to the tender documentation available to download from www.etenders.gov.ie using System ID 86843.

Technical and professional ability:

Please refer to the tender documentation available to download from www.etenders.gov.ie using System ID 86843.

Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer and framework members.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Other particular conditions:

Please refer to the tender documentation available to download from www.etenders.gov.ie using System ID 86843.

Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in years: 4
Tender validity period: 012 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Irene Somers
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/370 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79126&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79126&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: eTenders System ID 86843
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender responses in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Recurrent procurement

It is anticipated that upon expiry of contracts under the framework and the framework the services will be readvertised in 4 years time.

Source: OJS 2014/S 187-330286 (2014-09-25)

Contract award notice (2015-03-02)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-03-02 📅
Publication date: 2015-03-05 📅
Identifiers
Notice number: 2015/S 045-077892
Refers to notice: 2014/S 187-330286
OJ-S issue: 45

Object
Place of performance
Main site or place of performance: Dublin.

Procedure
Award criteria
Criterion: 1. Ultimate Cost (40)
2. Methodology for providing the services (20)
3. Contract Management (20)
4. Additional/Value Add Services (5)
5. Technical Resources (10)
6. Reliability and Continuity of Supply (5)

Award of contract

1️⃣
Date of contract conclusion: 2015-01-13 📅
Name: Momentum Support
Postal address: Textile House, Steevens Lane
Postal town: Dublin
Postal code: 8
Country: Ireland 🇮🇪
E-mail: suzanne@momentumsupport.eu 📧
Internet address: http://www.momentumsupport.eu/ 🌏

2️⃣
Name: Mitie Facilities Management Ltd
Postal address: 145 Lakeview Drive, Airside Business Park, Co Dublin
Postal town: Swords
E-mail: colin.garvin@mitie.com 📧

3️⃣
Name: ISS Facilities Management Ltd
Postal address: 3007 Lake Drive, Citywest Business Campus, Citywest
Postal code: 24
E-mail: mike.baumgart@ie.issworld.com 📧
Information about tenders
Number of tenders received: 9

Contracting authority
Identity
National registration number: IE 4655935W

Complementary information
Review body
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Fax: +353 18725669 📠
Source: OJS 2015/S 045-077892 (2015-03-02)

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