FC 06 2014 - The Supply and delivery of Ambient (Dry Goods) to the Irish Defence Forces

Defence Forces Ireland

The contract is expected to run from 1.9.2014 to 31.8.2016 with an option to extend for a further year subject to a performance measurement review. The estimated value of this contract is circa EUR 2,400,000 over 36 months.

Deadline

The time limit for receipt of tenders was 2014-08-05. The procurement was published on 2014-06-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2014-06-26 Contract notice
2015-02-24 Contract award notice
Contract notice (2014-06-26)
Object
Scope of the procurement
Title: Food, beverages, tobacco and related products
Quantity or scope:
The supply and delivery of ambient food to the 17 locations of the Irish Defence Forces.2 400 000
Total value of the procurement: 2 400 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Food, beverages, tobacco and related products 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Defence Forces Ireland
Postal address: McKee Barracks, Blackhorse Ave.
Postal code: 7
Postal town: Dublin
Contact
E-mail: johnp.martin@defenceforces.ie 📧
Phone: +353 18046025 📞
Fax: +353 18046004 📠

Reference
Dates
Date dispatched: 2014-06-26 📅
Submission deadline: 2014-08-05 📅
Publication date: 2014-06-27 📅
Identifiers
Notice number: 2014/S 121-215043
OJ-S issue: 121
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=77815&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
The contract is expected to run from 1.9.2014 to 31.8.2016 with an option to extend for a further year subject to a performance measurement review. The estimated value of this contract is circa EUR 2,400,000 over 36 months.
Quantity or scope:
The supply and delivery of ambient food to the 17 locations of the Irish Defence Forces.
Duration: 24 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
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(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a dedclaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
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(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
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(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of the relevant State in which the candidate is established.
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(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
As outlined in the RFT.
Economic and financial standing:
All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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As outlined it the RFT.
Technical and professional ability:
A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS);or the European standard BS EN ISO 14001.
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(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified bt references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provide; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
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(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality contro; measures.
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(9) A statement of the candidates technical facilities; measures for ensuring quality; and their study and research facilities.

Procedure
Duration of the framework agreement in years: 2
Tender validity period: 2016-08-31 📅
Tender opening date: 2014-08-05 📅
Award criteria
Criterion: 1. Ultimate cost (70)
2. Delivery (30)
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: John Martin
Source: OJS 2014/S 121-215043 (2014-06-26)
Contract award notice (2015-02-24)
Object
Scope of the procurement
Title: Dairy products
Total value of the procurement: 2 400 000 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Dairy products 📦

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2015-02-24 📅
Publication date: 2015-02-28 📅
Identifiers
Notice number: 2015/S 042-071799
Refers to notice: 2014/S 121-215043
OJ-S issue: 42

Object
Scope of the procurement
Reference number: FC 05 2014
Place of performance
Main site or place of performance: Ireland.

Award of contract
Date of contract conclusion: 2015-02-23 📅
Name: Lynas Foodservice Ltd
Postal address: Loughanhill Industrial Estate
Postal town: Coleraine
Postal code: BT52 2NR
Country: United Kingdom 🇬🇧
E-mail: andrew@lynasfoodservice.co.uk 📧

Complementary information
Review body
Name: Food and Catering Section
Postal address: Mckee Barracks
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2015/S 042-071799 (2015-02-24)
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