Establishment of a Single Operator Framework Agreement for Day to day Landfill Site Management Services Supported by a multi-disciplinary Environmental Consultancy team

Galway County Council

Galway County Council is engaging in a competitive tendering process for Day to day Site Management Services with the backup of a multi-disciplinary Environmental Consultancy team at East Galway Landfill, Kilconnell, Co. Galway.
It is the Galway County Council's intention to establish a 4 year single-party framework agreement for this appointment. The framework agreement will be established on the basis of a competition for an initial contract which will be Landfill Site Day to Day Site Management Services for 1 year. All related technical support and environmental monitoring requirements will also fall under this framework agreement.

Deadline

The time limit for receipt of tenders was 2014-03-11. The procurement was published on 2014-02-18.

Who? What? Where?
Procurement history
Date Document
2014-02-18 Contract notice
2015-10-16 Additional information
Contract notice (2014-02-18)
Object
Scope of the procurement
Title: Landfill management services
Quantity or scope:
East Galway Landfill, also known as Connaught Regional Residual Landfill (Waste Licence ref W0178-02) is located off the R348 approximately 2.5km southwest of Kilconnell and 4.5km northwest of Cappataggle. The approximate area of the overall site is ca. 60 hectares. The landfill at Kilconnell is an existing facility, having been in operation and accepting waste since 2005. The facility was licensed by the Environmental Protection Agency on July 26th 2004 to handle 100,000 tonnes of waste per annum. Nine cells have been constructed at the facility and Cells 1 to 7 have been filled with waste. To date, approximately 820,000 tonnes of waste has been placed into the engineered cells comprising MSW and material for recovery / interim capping. Cells 1 to 7 have been capped with temporary geocomposite capping material and a section of Cell 1 has been permanently capped. Cells No. 8 and 9 have been constructed under the terms of the waste licence, but no waste has been placed in these cells.The Environmental Protection Agency has exercised powers to enter the site under S.I. No. 547 of 2008 – European Communities (Environmental Liability) Regulations. This decision arose from the liquidation of the company operating the East Galway Landfill in May 2013. Galway Co Co is assisting the EPA in managing the site as part of the EPA's intervention under the Environmental Liability Regulations.Galway County Council is now engaging in a competitive tendering process for Day to day Site Management Services with the backup of a multi-disciplinary Environmental Consultancy team at East Galway Landfill, Kilconnell, Co. Galway.500 0001 000 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Landfill management services 📦

Procedure
Procedure type: Accelerated restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Galway County Council
Postal address: County Hall, Prospect Hill
Postal town: Galway
Contact
Internet address: http://www.galwaycoco.ie 🌏
E-mail: aquinn@galwaycoco.ie 📧
Phone: +353 91476491 📞
Fax: +353 91769590 📠

Reference
Dates
Date dispatched: 2014-02-18 📅
Submission deadline: 2014-03-11 📅
Publication date: 2014-02-20 📅
Identifiers
Notice number: 2014/S 036-059651
OJ-S issue: 36
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority does not propose to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid elimination from the competition.
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Object
Scope of the procurement
Estimated value excluding VAT: 500 000 💰
1 000 000 💰
Short description:
Galway County Council is engaging in a competitive tendering process for Day to day Site Management Services with the backup of a multi-disciplinary Environmental Consultancy team at East Galway Landfill, Kilconnell, Co. Galway.
It is the Galway County Council's intention to establish a 4 year single-party framework agreement for this appointment. The framework agreement will be established on the basis of a competition for an initial contract which will be Landfill Site Day to Day Site Management Services for 1 year. All related technical support and environmental monitoring requirements will also fall under this framework agreement.
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Quantity or scope:
East Galway Landfill, also known as Connaught Regional Residual Landfill (Waste Licence ref W0178-02) is located off the R348 approximately 2.5km southwest of Kilconnell and 4.5km northwest of Cappataggle. The approximate area of the overall site is ca. 60 hectares. The landfill at Kilconnell is an existing facility, having been in operation and accepting waste since 2005. The facility was licensed by the Environmental Protection Agency on July 26th 2004 to handle 100,000 tonnes of waste per annum. Nine cells have been constructed at the facility and Cells 1 to 7 have been filled with waste. To date, approximately 820,000 tonnes of waste has been placed into the engineered cells comprising MSW and material for recovery / interim capping. Cells 1 to 7 have been capped with temporary geocomposite capping material and a section of Cell 1 has been permanently capped. Cells No. 8 and 9 have been constructed under the terms of the waste licence, but no waste has been placed in these cells.
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The Environmental Protection Agency has exercised powers to enter the site under S.I. No. 547 of 2008 – European Communities (Environmental Liability) Regulations. This decision arose from the liquidation of the company operating the East Galway Landfill in May 2013. Galway Co Co is assisting the EPA in managing the site as part of the EPA's intervention under the Environmental Liability Regulations.
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Galway County Council is now engaging in a competitive tendering process for Day to day Site Management Services with the backup of a multi-disciplinary Environmental Consultancy team at East Galway Landfill, Kilconnell, Co. Galway.
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Economic and financial standing:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework members.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of any contracts under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Justification of the accelerated procedure:
The Environmental Protection Agency has exercised powers to enter the site under S.I. No. 547 of 2008 – European Communities (Environmental Liability) Regulations. This decision arose from the liquidation of the company operating the East Galway Landfill. There is now an immediate and urgent requirement to ensure environmental compliance in the public interest.
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Languages
Language: English 🗣️
Other languages: Ga

Contracting authority
Contact
Contact point: Angela Quinn

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate during the tender validity period.
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This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority does not propose to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Statutory Instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Service from which information about the review procedure may be obtained
Name: Please contact a legal advisor
Source: OJS 2014/S 036-059651 (2014-02-18)
Additional information (2015-10-16)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2015-10-16 📅
Publication date: 2015-10-21 📅
Identifiers
Notice number: 2015/S 204-370547
Refers to notice: 2014/S 36-059651
OJ-S issue: 204
Source: OJS 2015/S 204-370547 (2015-10-16)
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