Supply of Electricity to Horse Racing Ireland and associated bodies

Quantity or scope

Tenders are invited for the supply of electricity to HRI locations (including its Head Office and Stable Yard, four racecourses at Leopardstown, Fairyhouse, Navan and Tipperary) as well as locations for Racing Academy Centre of Excellence (RACE) and the Irish Equine Centre (IEC). Tenders will cover initial period of 1st February 2014 to 31st January 2016.(Except for RACE and IEC where initial contract may be for either 12 months or 24 months) The tender invitation covers 18 accounts in total and these are as follows:The Stable Yard, Ballymany, The Curragh, Co Kildare.(MPRN 10016179676).IHA Head office, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10000035706).HRI Head Office, Ballymany, The Curragh, Co. Kildare (MPRN10301681388).Leopardstown, Racecourse, Leopardstown, Dublin 18 (MPRN10005572355).Leopardstown Pavillion, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10000035023).Leopardstown Racecourse, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10005469549).New Pumphouse, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10005469556).Signs, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10005523785).Driving Range (Security Hut), Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10005469523).Driving Range, Leopardstown Racecourse, Leopardstown, Dublin 18 (MPRN10301453547).Navan Racecourse, Proudstown Road, Navan, Co.Meath (MPRN10014441656).Fairyhouse, Fairyhouse Racecourse, Ratoath, Co. Meath (MPRN10004114974).Tipperary Stand, Tipperary Racecourse, Limerick Junction, Tipperary (MPRN10009009958).Tipperary Pumphouse, Tipperary Racecourse, Limerick Junction, Tipperary (MPRN10009009774).Tipperary Racecourse, Tipperary Racecourse, Limerick Junction, Tipperary (MPRN10009009341).Racing Academy and Centre of Education, Curragh House, Dublin Road, Kildare Town, Co. Kildare (MPRN10000088396).Racing Academy and Centre of Education, Curragh House, Dublin Road, Kildare Town, Co. Kildare (MPRN10015866509).Irish Equine Centre, Johnstown, Naas, Co Kildare (MPRN10000039057).400 000600 000

Additional information

— Section I.2) Contract award on behalf of other contracting authorities: Horse Racing Ireland is acting as a lead buyer on behalf of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse, the Racing Academy Centre of Excellence (RACE) and the Irish Equine Centre (IEC).

— All documentation concerning this competition will be published on the eTenders website only (see www.etenders.gov.ie). Therefore, interested parties should register their interest on this website in order to obtain all relevant documentation including any supplementary information which may be issued by the contracting authority in respect of this competition. Registration on eTenders is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

— This is the sole call for competition for this supply.

— The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers in respect of this competition.

— Should tenderers wish any of the information supplied by them not to be disclosed because of its sensitivity, they should, when providing the information, identify it and specify the reasons for its sensitivity. The contracting authority will take this into consideration if it receives a request for disclosure, and may consult with the tenderer, but may decide to disclose the information despite that tenderer's view. It is not sufficient to include a general statement that all the information is confidential or commercially sensitive.

— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of missing or incomplete information. Therefore, tenderers are advised to ensure that they return FULLY COMPLETED tenders in order to avoid the risk of elimination from the competition.

— The establishment of the framework agreement will be subject to the approval of the competent authorities.

— It will be a condition for admittance to the framework agreement that tenderers and their sub-contractors (if any) produce a valid tax clearance certificate from the Irish Revenue Commissioners and that they retain a fully valid certificate throughout the lifetime of the framework.

— If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process, or if having concluded the framework agreement the contracting authority decides to terminate that agreement, the contracting authority reserves the right to admit the next highest scoring tenderer to the framework agreement on the basis of the same terms and as tendered by that party, at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

—No form of exclusivity or volume guarantee will be granted to the framework operator by the contracting authority for supplies and that the contracting authority will at all times be entitled to enter into other contracts and agreements with other suppliers for the provision of any or all supplies which are the same as or similar to the supplies covered by the framework agreement. In the event of the latter the contracting authority shall observe all applicable public procurement rules and shall not afford any advantage to the framework operator.

— At its absolute discretion, the contracting authority may elect to terminate this procurement process and the framework agreement at any time.

— HRI reserves the right during the currency of the Framework Agreement to add further locations/accounts to the Framework by approaching the existing Framework holder.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the initial contract or any subsequent contract under the framework, it may be a condition of award of contract that both the supplier and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.