Single-Party Framework Agreement for Cash in Transit Services

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers.
Tote Ireland (‘Tote') is a wholly-owned subsidiary of Horse Racing Ireland, with responsibility for the operation of a totalisator on the 25 racecourses in the Republic of Ireland. It is at the heart of Irish horseracing, providing a wide variety of betting options for all race goers. All the profits made by Tote are used for the improvement of Irish Horseracing.
The Racecourse Division of Horse Racing Ireland owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses.
The substantial majority of work awarded under this framework agreement will relate to Tote betting at Irish racecourses. Tote requires the provision of a secure cash in transit service to and from all racecourses in the Republic of Ireland. Additionally, under this framework agreement, cash in transit services will be required in respect of the ticketing and attendance systems of Leopardstown, Navan, Fairyhouse and Tipperary Racecourses. Finally, Horse Racing Ireland has a recurring requirement for cash in transit services from the Authority's headquarters in Ballmany, The Curragh, County Kildare.

Deadline

The time limit for receipt of tenders was 2013-12-02. The procurement was published on 2013-10-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2013-10-31 Contract notice
2014-06-06 Contract award notice
2017-10-12 Contract award notice
Contract notice (2013-10-31)
Object
Scope of the procurement
Title: Road transport services
Quantity or scope:
This framework agreement relates to the provision of Cash in Transit services throughout Ireland to Horse Racing Ireland (HRI), Tote Ireland and HRI Racecourses Ltd. The framework agreement will have a maximum potential duration of four years.500 000800 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Road transport services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Co Kildare
Postal town: Ballymany
Contact
E-mail: goleary@hri.ie 📧

Reference
Dates
Date dispatched: 2013-10-31 📅
Submission deadline: 2013-12-02 📅
Publication date: 2013-11-05 📅
Identifiers
Notice number: 2013/S 214-372394
OJ-S issue: 214
Additional information
1) To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71279&B=ETENDERS_SIMPLE 2) The qualification questionnaire, available to download from the above website, contains full information regarding the competition. 3) The Contracting Authorities reserve the right to discontinue this procurement process at any point, and will not be held liable to candidates for any costs incurred as the result of such a decision. 4) The Contracting Authorities are not responsible for costs incurred by candidates in participating in this competition.
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Object
Scope of the procurement
Estimated value excluding VAT: 500 000 💰
800 000 💰
Short description:
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers.
Show more
Tote Ireland (‘Tote') is a wholly-owned subsidiary of Horse Racing Ireland, with responsibility for the operation of a totalisator on the 25 racecourses in the Republic of Ireland. It is at the heart of Irish horseracing, providing a wide variety of betting options for all race goers. All the profits made by Tote are used for the improvement of Irish Horseracing.
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The Racecourse Division of Horse Racing Ireland owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses.
The substantial majority of work awarded under this framework agreement will relate to Tote betting at Irish racecourses. Tote requires the provision of a secure cash in transit service to and from all racecourses in the Republic of Ireland. Additionally, under this framework agreement, cash in transit services will be required in respect of the ticketing and attendance systems of Leopardstown, Navan, Fairyhouse and Tipperary Racecourses. Finally, Horse Racing Ireland has a recurring requirement for cash in transit services from the Authority's headquarters in Ballmany, The Curragh, County Kildare.
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Quantity or scope:
This framework agreement relates to the provision of Cash in Transit services throughout Ireland to Horse Racing Ireland (HRI), Tote Ireland and HRI Racecourses Ltd. The framework agreement will have a maximum potential duration of four years.
Duration: 48 months
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Economic and financial standing:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful tenderer.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If successful in the competition, a grouping will be expected to establish itself as a legal entity, with each party being jointly and severally liable, prior to entering into any framework agreement.
Execution of the service is reserved to a particular profession:
Delivery of this services is restricted to licensed Cash in Transit providers. Please see the associated qualification questionnaire, available to download from www.etenders.gov.ie
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 4
Minimum number of candidates: 5
Maximum number of candidates: 7
Objective criteria for selection:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Greg O'Leary

Reference
Additional information
1) To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71279&B=ETENDERS_SIMPLE
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2) The qualification questionnaire, available to download from the above website, contains full information regarding the competition.
3) The Contracting Authorities reserve the right to discontinue this procurement process at any point, and will not be held liable to candidates for any costs incurred as the result of such a decision.
4) The Contracting Authorities are not responsible for costs incurred by candidates in participating in this competition.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Ground Floor (East Wing), The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The Contracting Authorities undertake not to establish this framework agreement, to which the provisions of S.I. 130 of 2010 apply, until a period of 14 calendar days has elapsed, this period commencing on the day after the date of electronic issue of notification letters to successful and unsuccessful tenderers.
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Source: OJS 2013/S 214-372394 (2013-10-31)
Contract award notice (2014-06-06)
Object
Scope of the procurement
Total value of the procurement: 540 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Curragh, Co. Kildare
Contact
Phone: +353 45455466 📞

Reference
Dates
Date dispatched: 2014-06-06 📅
Publication date: 2014-06-11 📅
Identifiers
Notice number: 2014/S 110-195015
Refers to notice: 2013/S 214-372394
OJ-S issue: 110

Procedure
Award criteria
Criterion: 1. Proposed Methodology for Service Delivery (15)
2. Proposed Contract Management Methodology (15)
3. Reliability and Continuity of Service Delivery (5)
4. Ultimate Cost (65)

Award of contract
Date of contract conclusion: 2014-04-28 📅
Name: Senaca Cash Management Solution
Postal address: Senaca House, Unit M12, Tougher's Business Park, Newhall, Naas, County Kildare
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 2

Contracting authority
Contact
Country: Ireland 🇮🇪

Complementary information
Review body
Name: The High Court
Postal address: Ground Floor (East Wing), Inns Quay
Name: N/a
Service from which information about the review procedure may be obtained
Please contact a legal advisor
Source: OJS 2014/S 110-195015 (2014-06-06)
Contract award notice (2017-10-12)
Object
Scope of the procurement
Title: Security services
Reference number: HRIAPR17/1FD
Short description:
Tote Ireland, Horse Racing Ireland and HRI Racecourses Ltd require the provision of cash in transit services for numerous locations throughout Ireland. The substantial majority of work awarded under this framework agreement will relate to Tote Ireland betting at Irish racecourses. Tote requires the provision of secure cash in transit service to and from all 23 racecourses in the Republic of Ireland. Horse Racing Ireland and HRI Racecourses Ltd (Leopardstown Club Ltd, Navan, Fairyhouse and Tipperary) have further cash in transit requirements. Please consult the tender document which highlights the requirements.
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Total value of the procurement: 530 000 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Security services 📦
Additional CPV: Cash boxes 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Contracting authority
Contact
Internet address: http://www.hri.ie 🌏
E-mail: fdoyle@hri.ie 📧
Phone: +353 45455485 📞

Reference
Dates
Date dispatched: 2017-10-12 📅
Publication date: 2017-10-17 📅
Identifiers
Notice number: 2017/S 199-409843
OJ-S issue: 199
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Tote Ireland, Horse Racing Ireland and HRI Racecourses Ltd require the provision of cash in transit services for numerous locations throughout Ireland.
The substantial majority of work awarded under this framework agreement will relate to Tote Ireland betting at Irish racecourses. Tote requires the provision of secure cash in transit service to and from all 23 racecourses in the Republic of Ireland.
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Horse Racing Ireland and HRI Racecourses Ltd (Leopardstown Club Ltd, Navan, Fairyhouse and Tipperary) have further cash in transit requirements.
Please consult the tender document which highlights the requirements.
Horse Racing Ireland and HRI Racecourses Ltd (Leopardstown Club Ltd, Navan, Fairyhouse and Tipperary) have further cash in transit requirements. Please consult the tender document which highlights the requirements.

Procedure
Award criteria
Quality criterion (name): Proposed Methodology for Service Delivery
Quality criterion (weighting): 20
Quality criterion (name): Proposed Contract Management Methodology
Quality criterion (weighting): 15
Quality criterion (name): Reliability and Continuity of Service Delivery
Cost criterion: Ultimate Cost
Cost weighting: 50

Award of contract
Date of contract conclusion: 2017-09-25 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fergal Doyle
Internet address: www.hri.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded
under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Postal address: Four Courts Inns Quay
Phone: +353 18886088 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: WWW.COURTS.IE 🌏
Information about review deadlines:
Statutory instrument No. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or
has had an interest in obtaining the framework agreement (including the re-viewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and re-viewable public contract.
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Source: OJS 2017/S 199-409843 (2017-10-12)
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