HRIRCMAR13 - Provision and operation of large outdoor screens at HRI Racecourses on specified Race days

Horse Racing Ireland (HRI)

Leopardstown and Fairyhouse Racecourses require the
provision of large screens at specified race meetings, this
includes but is not limited to, where appropriate, delivery to
site, set up (involving interaction with 3rd parties),
maintenance, storage, health & safety, picture quality and
continuity of service. It is intended that this will be an
entirely outsourced solution – however the contracting
authorities are open to considering options that could
satisfy the requirement.
Usually, one screen is required per race meeting, however
on special occasions when the race days coincide with
major events, sporting or otherwise, an additional screen
may be required e.g. All Ireland Finals, Heineken Cup,
Ryder Cup, etc. It should also be noted that there are
several dates throughout the racing calendar (especially
during the summer months) when 2 race meetings are
scheduled per day, i.e. ordinary requirement increases to 2
screens per day.
The estimated requirement is 44 these may be of varying
size and nature and do not equate to 44 days as there is a
requirement to have more than one screen on certain days.
This requirement is not guaranteed and is subject to
change (due to fixture list changes/weather/budget etc).

Deadline

The time limit for receipt of tenders was 2013-04-08. The procurement was published on 2013-03-07.

Who? What? Where?
Procurement history
Date Document
2013-03-07 Contract notice
2013-07-24 Additional information
Contract notice (2013-03-07)
Object
Scope of the procurement
Title: Radio, television, communication, telecommunication and related equipment
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Radio, television, communication, telecommunication and related equipment 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, The Curragh
Postal town: Kildare
Contact
E-mail: pryan@hri.ie 📧
Phone: +353 45455488 📞
Fax: +353 45455407 📠

Reference
Dates
Date dispatched: 2013-03-07 📅
Submission deadline: 2013-04-08 📅
Publication date: 2013-03-12 📅
Identifiers
Notice number: 2013/S 050-081584
OJ-S issue: 50
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=63406&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
Leopardstown and Fairyhouse Racecourses require the
provision of large screens at specified race meetings, this
includes but is not limited to, where appropriate, delivery to
site, set up (involving interaction with 3rd parties),
maintenance, storage, health & safety, picture quality and
continuity of service. It is intended that this will be an
entirely outsourced solution – however the contracting
authorities are open to considering options that could
satisfy the requirement.
Usually, one screen is required per race meeting, however
on special occasions when the race days coincide with
major events, sporting or otherwise, an additional screen
may be required e.g. All Ireland Finals, Heineken Cup,
Ryder Cup, etc. It should also be noted that there are
several dates throughout the racing calendar (especially
during the summer months) when 2 race meetings are
scheduled per day, i.e. ordinary requirement increases to 2
screens per day.
The estimated requirement is 44 these may be of varying
size and nature and do not equate to 44 days as there is a
requirement to have more than one screen on certain days.
This requirement is not guaranteed and is subject to
change (due to fixture list changes/weather/budget etc).
Place of performance
Main site or place of performance: Co. Dublin & Co. Meath

Procedure
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for selection:
Candidates are required to meet both the financial and technical criteria in order to satisfy the pre-qualification stage and ensure that their submission is eligible for inclusion on the shortlist. It is envisaged that 3 -5 candidates will progress to the dialogue phase (assuming the competition allows), this selection will be based on the top 3 -5 ranking submissions following application of the pre-qualification/suitability criteria. If there is a natural break in
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scoring (from 3rd – 5th) between the evaluation results this may be used to reduce the number of candidates.
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Patrick Ryan
Source: OJS 2013/S 050-081584 (2013-03-07)
Additional information (2013-07-24)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2013-07-24 📅
Publication date: 2013-07-27 📅
Identifiers
Notice number: 2013/S 145-251492
Refers to notice: 2013/S 50-081584
OJ-S issue: 145
Source: OJS 2013/S 145-251492 (2013-07-24)
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