Transport planning management services and in-cab technology systems

Coillte

Coillte is responsible for the sustainable management of the forestry resources in the Republic of Ireland of almost 450 000 hectares. This includes producing and selling over 2 400 000 cubic metres of round-wood timber. Almost 1 600 000 cubic metres of timber is sold to the sawmilling industry, with a further 800 000 cubic metres being supplied to Coillte’s panel-board mills i.e. SmartPly Europe and Medite Europe. Coillte directly manage the transport planning function and organise specialist timber hauliers to deliver pulp logs into the two panel-board mills. Sawmills organise all of their own haulage and transport requirements for logs produced from stumpage sales (i.e. logs sold standing in the forest) and roadside sales (i.e. logs harvested directly by Coillte and stacked at roadside in the forest).
Presently there are approximately 80 000 movements of logs per annum from forest to customer, utilising over 450 specialised logging trucks. There are approximately 110 separate haulage companies operating in the transportation of these logs. There is a significant opportunity for improvement in both service and transport cost performance.
Coillte is planning to introduce a centralised transport planning and management model into its consigned haulage, in order to realise some of these improvement opportunities. This new model will operate as follows:
— It is envisaged that all trucks operating in Coillte forests will be equipped with the latest tracking and communication technology,
— The transport planning and dispatch of timber, currently being delivered by Coillte consigned hauliers, will be managed centrally by an outsourced dispatch company,
— The dispatch company will manage the movements of timber to deliver the required level of service at optimum transport cost while complying with all related legal, social and corporate responsibilities,
— Coillte will continue to procure and manage relationships with haulage service providers.
In this regard, Coillte is now inviting expressions of interest from suitably experienced service providers who can provide either one or both of the following services:
1. The supply, installation and maintenance of in-cab technology to provide the following:
— Real time tracking of vehicles,
— Real time monitoring of vehicle metrics and telematics,
— Real time monitoring of transport performance and compliance e.g. speed and weight,
— In-cab interface for communicating dispatch orders and proof of delivery.
2. Transport planning and dispatch management of delivery loads to include the following:
— Dispatch trucks to meet customer service requirements e.g. delivery times,
— Optimum allocation of loads from forest to customers in order to; Optimise vehicle utilisation; Minimise travel distances; Reduce carbon emissions; Regular reporting of delivery and haulier performance.
Demonstration of a proven capability to deliver similar services will be important in the selection of a service provider. Following receipt of expressions of interest, suitably qualified service providers will be invited to engage with Coillte in a competitive dialogue process.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=420673. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender submission postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=420673. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-05-31. The procurement was published on 2012-05-01.

Who?

• Coillte

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-05-01	Contract notice

Contract notice (2012-05-01)
Object
Scope of the procurement
Title: road transport services
Quantity or scope: Please see description of contract section.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Road transport services 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Coillte
Postal address: Woodford Business Park
Postal code: Dublin 17
Postal town: Santry
Contact
Internet address: http://www.coillte.ie 🌏
E-mail: sarah.toye@coillte.ie 📧
Phone: +353 12011111 📞
Fax: +353 12011199 📠

Reference
Dates
Date dispatched: 2012-05-01 📅
Submission deadline: 2012-05-31 📅
Publication date: 2012-05-03 📅
Identifiers
Notice number: 2012/S 85-140509
OJ-S issue: 85
Additional information

Coillte will not be responsible for any costs, charges or expenses incurred in this process. Please complete the Expression of Interest attached to this notice and return by the deadline date stated. It is Coilltes intention to use a competitive Dialogue procedure for this competition. (ET Ref:420673).

Object
Scope of the procurement
Short description:

Presently there are approximately 80 000 movements of logs per annum from forest to customer, utilising over 450 specialised logging trucks. There are approximately 110 separate haulage companies operating in the transportation of these logs. There is a significant opportunity for improvement in both service and transport cost performance.

Coillte is planning to introduce a centralised transport planning and management model into its consigned haulage, in order to realise some of these improvement opportunities. This new model will operate as follows:

— It is envisaged that all trucks operating in Coillte forests will be equipped with the latest tracking and communication technology,

— The transport planning and dispatch of timber, currently being delivered by Coillte consigned hauliers, will be managed centrally by an outsourced dispatch company,

— The dispatch company will manage the movements of timber to deliver the required level of service at optimum transport cost while complying with all related legal, social and corporate responsibilities,

— Coillte will continue to procure and manage relationships with haulage service providers.

In this regard, Coillte is now inviting expressions of interest from suitably experienced service providers who can provide either one or both of the following services:

1. The supply, installation and maintenance of in-cab technology to provide the following:

— Real time tracking of vehicles,

— Real time monitoring of vehicle metrics and telematics,

— Real time monitoring of transport performance and compliance e.g. speed and weight,

— In-cab interface for communicating dispatch orders and proof of delivery.

2. Transport planning and dispatch management of delivery loads to include the following:

— Dispatch trucks to meet customer service requirements e.g. delivery times,

— Optimum allocation of loads from forest to customers in order to; Optimise vehicle utilisation; Minimise travel distances; Reduce carbon emissions; Regular reporting of delivery and haulier performance.

Demonstration of a proven capability to deliver similar services will be important in the selection of a service provider. Following receipt of expressions of interest, suitably qualified service providers will be invited to engage with Coillte in a competitive dialogue process.

Note: To register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=420673.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender submission postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=420673.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Variants will be accepted ✅
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please complete the expression of interest attached to this notice.
Minimum level(s) of standards: Please complete the expression of interest attached to this notice.
Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/a.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must contract as a single entity having joint or several liability.

Procedure
Minimum number of candidates: 3
Objective criteria for selection: At least 5 but depending on the quality of applications received.
Date of dispatch of invitations: 2012-06-08 📅
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Contact
Contact point: Procurement
Sarah Toye
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏

Reference
Additional information

Coillte will not be responsible for any costs, charges or expenses incurred in this process.

Please complete the Expression of Interest attached to this notice and return by the deadline date stated.

It is Coilltes intention to use a competitive Dialogue procedure for this competition.

(ET Ref:420673).

Source: OJS 2012/S 085-140509 (2012-05-01)

New procurements in related categories 🆕

Transport services (excl. Waste transport) (13 new procurements)

Road transport services (10)