Provision of Daily Cleaning Services at the CER Offices

Commission for Energy Regulation

The Commission for Energy Regulation (the ‘CER’) is the independent body responsible for overseeing the liberalisation of Ireland's energy sector.
The CER currently wishes to engage suitably qualified firms for the provision of daily office cleaning and minimum catering service for CER Offcies in Tallaght, Dublin.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=407272. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=407272. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-05-14. The procurement was published on 2012-04-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

 Who? What? Where?
Procurement history
Date Document
2012-04-04 Contract notice
2012-07-19 Contract award notice
Contract notice (2012-04-04)
Object
Scope of the procurement
Title: cleaning services
Quantity or scope:
The CER is seeking the services of a cleaning service company to undertake and provide daily cleaning/ services within the premises of CER, The Exchange, Belgard Square North, Tallaght, Dublin 24 (one location only) on office opening days (Monday – Friday except bank and public holidays).The premises currently accommodates approximately 77 members of staff who work on a flexible hours system between 8:00am and 18:30pm. The premises can be accessed by staff from 8:00am to 19:00pm. Security is provided at the premises from 8:00am to 19:00pm and access is not permitted outside of this period.The office space occupied by the CER is in total 1528sqM.Number of operatives required:An operative from 8:00am – 12pm and from 12 – 4pm.2 operatives from 5:30pm – 7:30pmTotal Number of hours per week = 60.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Commission for Energy Regulation
Postal address: The Exchange, Belgard Square North
Postal code: Dublin 24
Postal town: Tallaght
Contact
Internet address: http://www.cer.ie 🌏
E-mail: procurement@cer.ie 📧
Phone: +353 14000800 📞
Fax: +353 14000850 📠

Reference
Dates
Date dispatched: 2012-04-04 📅
Submission deadline: 2012-05-14 📅
Publication date: 2012-04-06 📅
Identifiers
Notice number: 2012/S 68-112393
OJ-S issue: 68
Additional information
1. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. The Commission for Energy Regulation (CER) will not accept responsibility for information relayed (or not relayed) via third parties. If the Request for Tender document is in any way altered or edited, the subsequent tender may be deemed inadmissible. 2. All enquiries regarding this tender should be submitted via the online ‘Questions and Answers’ facility with the contract notice on www.etenders.gov.ie by 4th May 2012 in order to provide ample time for response. Should a tenderer have any difficulties using this facility, please call Millstream (eTenders support) on 01-6177944. Any additional information elicited which could be material in submitting a tender will be made available to all potential tenderers via the online ‘Questions and Answers’ facility. 3. All responses to this Request for Tenders will be treated in confidence and no information contained therein will be communicated to any third party without the written permission of the tenderer except insofar as is specifically required for the consideration and evaluation of the response or as may be required under law, including the Freedom of Information Acts 1997 and 2003, EU and Irish Government Procurement Procedures or in response to questions, debates or other parliamentary procedures in or of the Oireachtas (the Irish Parliament). 4. The Commission for Energy Regulation will not be responsible for costs, charges or expenses incurred by candidates whether or not the final contract is awarded. Please refer to the Request for Tender document (available to download from www.etenders.gov.ie) for all ddditional information. (ET Ref:407272).
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Object
Scope of the procurement
Short description:
The Commission for Energy Regulation (the ‘CER’) is the independent body responsible for overseeing the liberalisation of Ireland's energy sector.
The CER currently wishes to engage suitably qualified firms for the provision of daily office cleaning and minimum catering service for CER Offcies in Tallaght, Dublin.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=407272.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=407272.
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Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Quantity or scope:
The CER is seeking the services of a cleaning service company to undertake and provide daily cleaning/ services within the premises of CER, The Exchange, Belgard Square North, Tallaght, Dublin 24 (one location only) on office opening days (Monday – Friday except bank and public holidays).
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The premises currently accommodates approximately 77 members of staff who work on a flexible hours system between 8:00am and 18:30pm. The premises can be accessed by staff from 8:00am to 19:00pm. Security is provided at the premises from 8:00am to 19:00pm and access is not permitted outside of this period.
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The office space occupied by the CER is in total 1528sqM.
Number of operatives required:
An operative from 8:00am – 12pm and from 12 – 4pm.
2 operatives from 5:30pm – 7:30pm
Total Number of hours per week = 60.
Description of options:
It is intended that a contract will be put in place for a fixed period of two years. At the end of the initial period the CER reserves the right to extend the contract for a further two years, on an annual basis, or to terminate it.
Provisional timetable for use of options: 24 months
Number of possible renewals: 2
Reference number: 011-03-250
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
All tenderers are required to complete a Declaration of Bona Fides declaration pursuant to Article 45 EU Directive 2004/18/EC (see Appendix B of RFT).
Economic and financial standing:
Please refer to Section 4.1 of the Request for Tender document, available to download from www.etenders.gov.ie, for details of the Qualification Criteria applying to this contract.
Technical and professional ability:
Please refer to Section 4.1 of the Request for Tender document, available to download from www.etenders.gov.ie, for details of the Qualification Criteria applying to this contract.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
It should be noted that a schedule of payments will be agreed with the successful tenderer.
The Commission for Energy Regulation operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2002.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.
Other particular conditions:
It is the obligation of tenderers to ensure that they are fully aware, appraised of and comply with all the associated responsibilities and legal obligations arising out of and in connection with the provision of these Services and hold any required consents etc.
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Tenderers must provide a statement confirming that they have taken account of their obligations relating to the employment protection and working conditions relating to the provision of the Services sought. Failure to make the statement will render the Tender non-compliant.
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Please refer to the Request for tender document (available to download from www.etenders.gov.ie) for more details.
Names and professional qualifications of the staff ✅

Procedure
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Siobhan Keating
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01831 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: 011-03-250
Additional information
1. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. The Commission for Energy Regulation (CER) will not accept responsibility for information relayed (or not relayed) via third parties. If the Request for Tender document is in any way altered or edited, the subsequent tender may be deemed inadmissible.
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2. All enquiries regarding this tender should be submitted via the online ‘Questions and Answers’ facility with the contract notice on www.etenders.gov.ie by 4th May 2012 in order to provide ample time for response. Should a tenderer have any difficulties using this facility, please call Millstream (eTenders support) on 01-6177944. Any additional information elicited which could be material in submitting a tender will be made available to all potential tenderers via the online ‘Questions and Answers’ facility.
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3. All responses to this Request for Tenders will be treated in confidence and no information contained therein will be communicated to any third party without the written permission of the tenderer except insofar as is specifically required for the consideration and evaluation of the response or as may be required under law, including the Freedom of Information Acts 1997 and 2003, EU and Irish Government Procurement Procedures or in response to questions, debates or other parliamentary procedures in or of the Oireachtas (the Irish Parliament).
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4. The Commission for Energy Regulation will not be responsible for costs, charges or expenses incurred by candidates whether or not the final contract is awarded.
Please refer to the Request for Tender document (available to download from www.etenders.gov.ie) for all ddditional information.
(ET Ref:407272).

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Recurrent procurement
4 years
Source: OJS 2012/S 068-112393 (2012-04-04)
Contract award notice (2012-07-19)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Exchange, Belgard Square North, Dublin 24

Reference
Dates
Date dispatched: 2012-07-19 📅
Publication date: 2012-07-24 📅
Identifiers
Notice number: 2012/S 140-233396
Refers to notice: 2012/S 68-112393
OJ-S issue: 140
Additional information
(ET Ref:456432).

Procedure
Award criteria
Criterion: 1. Understanding of the services / quality & method of service delivery (30)
2. Balance of resources: quality, quantity and time allocation to deliver and manage the service required (20)
3. Reliability & continuity of service (10)
4. Ultimate cost of providing the service (40)

Award of contract
Date of contract conclusion: 2012-07-09 📅
Name: Emerald Contract Cleaners Ltd
Postal address: Unit 20 Block 5 Port Tunnel Bus Park, Clonshaugh Ind Estate
Postal town: Dublin 17
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 9

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2012/S 140-233396 (2012-07-19)
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