Print Consumables for the Houses of the Oireachtas Print Facility

Houses of the Oireachtas Service

The Houses of the Oireachtas Commission (“the Commission”) wishes to engage a contractor to provide consumables for the Houses of the Oireachtas Centralised Printing Facility (“the Print Facility”), Kildare House, Kildare Street, Dublin 2.
The Print Facility is in operation since January 2007. Members of the Houses of the Oireachtas are entitled to use the facility in connection with their parliamentary duties. Other material relating to the administration of the Commission and to the administration of the Service may also be printed in the facility from time to time. The Print Facility is actively seeking a more eco-friendly operating solution and this in turn may affect the drawdown requirements for all Lots.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=491432. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=491432. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2012-10-05. The procurement was published on 2012-08-24.

Who? What? Where?
Procurement history
Date Document
2012-08-24 Contract notice
Contract notice (2012-08-24)
Object
Scope of the procurement
Title: film printing system
Quantity or scope: See appended RFT.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Film printing system 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Houses of the Oireachtas Service
Postal address: Kildare House, Kildare Street
Postal town: Dublin 2
Contact
Internet address: http://www.oireachtas.ie 🌏
Phone: +353 16183636 📞
Fax: +353 16184389 📠

Reference
Dates
Date dispatched: 2012-08-24 📅
Submission deadline: 2012-10-05 📅
Publication date: 2012-08-29 📅
Identifiers
Notice number: 2012/S 165-273798
OJ-S issue: 165
Additional information
Please see ‘Product Specification’ excel spreadsheet appended to this RFT document at Appendix 1A for a list of consumables currently being used in the Print Facility. This spread-sheet is being used as the template for costs and must be completed in full. Failure to complete the spread-sheet will eliminate tenders from further evaluation. Please note - the spread-sheet includes an opportunity for the provision of quotes for eco-friendly alternative products where available. (ET Ref:491432).
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Object
Scope of the procurement
Short description:
The Houses of the Oireachtas Commission (“the Commission”) wishes to engage a contractor to provide consumables for the Houses of the Oireachtas Centralised Printing Facility (“the Print Facility”), Kildare House, Kildare Street, Dublin 2.
The Print Facility is in operation since January 2007. Members of the Houses of the Oireachtas are entitled to use the facility in connection with their parliamentary duties. Other material relating to the administration of the Commission and to the administration of the Service may also be printed in the facility from time to time. The Print Facility is actively seeking a more eco-friendly operating solution and this in turn may affect the drawdown requirements for all Lots.
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NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=491432.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=491432.
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Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Lot number: 1
Title of the lot: Pre-Press Consumables
Short description: Pre-Press Consumables.
Quantity or scope: As per RFT requirements.
Duration: 24 months
Additional information about the lots: Possible to extend for a further 24 months.
Lot number: 2
Title of the lot: Press Room Consumables
Short description: Press Room Consumables.
Quantity or scope: As stated in the RFT.
Additional information about the lots: Possible extension of a further 24 months.
Lot number: 3
Title of the lot: General Consumables
Short description: General Consumables used in the Print Indusrty.
Quantity or scope: As stated in the RFT document.
Variants will be accepted ✅
Description of options:
It is proposed to place a contract with the successful tenderer for a period of 2 years with an option, in favour of the Contracting Authority, to extend the contract for 2 further periods of 1 year each.
Provisional timetable for use of options: 21 months
Minimum number of possible renewals: 1
Maximum number of possible renewals: 2
Time frame for subsequent contracts: 24 months
Reference number: 2011/1026
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
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(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
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(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established.
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(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.
Economic and financial standing:
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All candidates will be required to provide a statement, covering the 2 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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Technical and professional ability:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
A list of works carried out over the past 3 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
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Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See appended RFT.

Procedure
Tender validity period: 4 months
Tender opening date: 2012-10-05 📅
Place of opening: Kildare Street, Dublin 2.
Place: Kildare Street, Dublin 2.
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Other type of contracting authority: Other
Contact
Contact point: Procurement Unit
Olivia Brady
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01858 🌏

Reference
Dates
Publication date: 2012-01-12 📅
Identifiers
Reference number attributed by the contracting authority: 2011/1026
Notice number in the OJ S: 2012/S 10-015104
Additional information
Please see ‘Product Specification’ excel spreadsheet appended to this RFT document at Appendix 1A for a list of consumables currently being used in the Print Facility.
This spread-sheet is being used as the template for costs and must be completed in full. Failure to complete the spread-sheet will eliminate tenders from further evaluation. Please note - the spread-sheet includes an opportunity for the provision of quotes for eco-friendly alternative products where available.
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(ET Ref:491432).

Complementary information
Review body
Name: High Court
Postal address: High Court Central Office, Four Courts, Innis Quay
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Fax: +353 18886125 📠
Information about review deadlines:
Interested parties are referred to Regulation 7 of the European Communities(Public Authorities Contracts)(Review Procedures) Regulations 2010.
Recurrent procurement
2 to 4 years
Source: OJS 2012/S 165-273798 (2012-08-24)
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