Mail delivery to all UK destinations

An Post

An Post is the Irish National Postal Service Provider. An Post is looking for a supplier who can provide a service to accept parcel/courier mail from An Post five (5) days per week Monday to Friday for next day delivery to all UK destinations. The following are the principal requirements for this service:
— the product for UK delivery includes Standard Parcels, Registered Parcels and Courier Products with a maximum weight of 20kg per item,
— all mail items are due next day delivery,
— all items are bar- coded and scanned out of An Post Office of Exchange,
— all items are scanned to pallet boxes bar-coded to service provider,
— separate pallet boxes are used for Standard, Registered and Courier product. (During peak times items will be loose loaded to container),
— a pre-alert is sent to the service provider detailing the number of items in each pallet box,
— mail is despatched to service provider in labelled pallet boxes by surface container,
— pallet boxes to be offloaded at service providers premises and the container continues on to London destination. Full containers will be utilised when volumes permit,
— confirmation of trailer receipt by service provider to be returned to An Post immediately,
— service provider must have capability to read An Post barcodes or over label with their own barcode label. Where the service provider applies its own barcode this must be paired with the An Post barcode so as to provide full track and trace information on each item,
— confirmation of receipt of items listed in despatch to be sent by service provider,
— suitable arrangements for return of undeliverable items to be agreed with service provider,
— service provider must provide An Post Customer Services Department with a daily exception report of items which cannot be delivered,
— see historical volumes attached An Post will require the supplier to confirm the latest time for acceptance of mail in order to achieve next day delivery.

Deadline

The time limit for receipt of tenders was 2013-01-07. The procurement was published on 2012-12-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Express Freight a Division of M B Freight Forwarding Limited

Who?

• An Post

What?

• Multi-modal courier services › Mail delivery services
• Railway transport services › Mail transport by railway
• Road transport services › Mail transport by road

Where?

• United Kingdom

Procurement history

Date	Document
2012-12-11	Contract notice
2014-06-27	Contract award notice

Contract notice (2012-12-11)
Object
Scope of the procurement
Title: Mail delivery services
Quantity or scope: See II.1.5) above.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Mail delivery services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: An Post
Postal address: General Post Office
Postal code: O'Connell Street
Postal town: Dublin
Contact
E-mail: alan.lynam@anpost.ie 📧
Phone: +353 17058507 📞
Fax: +353 18090848 📠

Reference
Dates
Date dispatched: 2012-12-11 📅
Submission deadline: 2013-01-07 📅
Publication date: 2012-12-14 📅
Identifiers
Notice number: 2012/S 241-396764
Refers to notice: 2012/S 211-347964
OJ-S issue: 241
Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=60826&B=ETENDERS_SIMPLE

Object
Scope of the procurement
Short description:

— the product for UK delivery includes Standard Parcels, Registered Parcels and Courier Products with a maximum weight of 20kg per item,

— all mail items are due next day delivery,

— all items are bar- coded and scanned out of An Post Office of Exchange,

— all items are scanned to pallet boxes bar-coded to service provider,

— separate pallet boxes are used for Standard, Registered and Courier product. (During peak times items will be loose loaded to container),

— a pre-alert is sent to the service provider detailing the number of items in each pallet box,

— mail is despatched to service provider in labelled pallet boxes by surface container,

— pallet boxes to be offloaded at service providers premises and the container continues on to London destination. Full containers will be utilised when volumes permit,

— confirmation of trailer receipt by service provider to be returned to An Post immediately,

— service provider must have capability to read An Post barcodes or over label with their own barcode label. Where the service provider applies its own barcode this must be paired with the An Post barcode so as to provide full track and trace information on each item,

— confirmation of receipt of items listed in despatch to be sent by service provider,

— suitable arrangements for return of undeliverable items to be agreed with service provider,

— service provider must provide An Post Customer Services Department with a daily exception report of items which cannot be delivered,

— see historical volumes attached An Post will require the supplier to confirm the latest time for acceptance of mail in order to achieve next day delivery.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing:

Registration on Supply-Line constitutes the basis for tender list preparation in the supply categories listed in II.3 above.

Registration may be achieved in the following way:

(a) Payment of the appropriate registration fee to join Supply-Line level 3 by 21.12.2012 (12:00); service providers already registered on Supply-Line level 3 need not reapply at this time, but may wish to review and amend their registration for the appropriate product codes;

(b) Completion of the Supply-Line qualification questionnaire online via www.achilles.com, including a formal declaration of the applicants bona fides – it is a requirement for suppliers to update their information annually and to ensure that key documentation is also kept up-to-date;

(c) Enter product code 3.74.6 – Transportation Services and glossary 'Mail Transport' under your company profile; suppliers should be fully registered under correct level and product code by 7.1.2013 (12:00).

Suppliers should note that consideration for tender lists may be subject to An Post issuing second-stage qualification questions about specific contracts through the e-Qual tool within Supply-Line. To this end, suppliers are reminded to carefully monitor e-mail alerts from both Supply-Line and/or the Purchasing Organisation.

Please visit www.achilles.ie for more information, or to join on-line or call us on +353 14020111 to discuss. A copy of the up-to-date product coding book can be downloaded at www.achilles.ie

Minimum level(s) of standards:

The Supply-Line system is of indefinite duration and subject to annual renewal of subscription and information.

Vendors may join at any time and will be required to update their information annually. Supply-Line offers financial savings for both the Purchasing Organisations and suppliers whilst ensuring that applications for market entry continue to be dealt with fairly and objectively by the Purchasing Organisations, thus minimising the workload for both groups. The administrative costs are being shared by the purchasing organisations and the vendors. As a general rule, the subscribers covered by the Utilities legislation will use the negotiated procedure for the award of contracts and/or framework agreements.

This is a voluntary notice. Notices advising the market of the use of Supply-Line by An Post were published in October 2012 on the European Journal. Notice published for services is 2012/S 211-347964 of 30/10/2012.

A copy of the up-to-date coding book can be downloaded at www.achilles.ie or www.etenders.gov.ie. Suppliers appropriately registered may be invited to respond to a second stage qualification process through the Supply-Line e-Qual system via the www.achilles.ie website.

Other purchasing organisations currently using Supply-Line areL.

— Airtricity Holdings Ltd – www.airtricity.ie,

— Dublin Port Company - www.dublinport.ie,

— ESB International – www.esbi.ie,

— ESB Customer Supply & Group Services - www.esb.ie,

— ESB Networks - www.esb.ie,

— ESB Energy International - www.esb.ie,

— ExxonMobil Exploration and Production Ireland (Offshore) Limited - EMEPIL www.exxon.com

— Iarnrod Eireann-Irish Rail (Engineering and Central Procurement) - www.irishrail.ie,

— Shell E&P Ireland Limited – www.corribgas.com,

— SSE Renewables – www.sserenewables.com.

Supply-Line brochure http://www.achilles.com/Documents/Scheme%20Documents/Ireland/Supply-Line%20Supplier%20Brochure.pdf.

Supply-Line application form http://www.achilles.com/Documents/Scheme%20Documents/Ireland/Supply-Line%20Supplier%20Application%20Form.pdf.

Technical and professional ability:

Compliance with minimum requirements as outlined above will be confirmed in writing.

Procedure
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Alan Lynam
Name: Achilles Procurement Services Ltd
Postal address: 1 Harmsworth, Greenmount Office Park, Harolds Cross
Postal code: 6W
Contact point: Supply-Line
Phone: +353 14020111 📞
E-mail: supply-line@achilles.com 📧
Fax: +353 14020110 📠
URL for further information: http://www.achilles.ie 🌏
URL for documents: http://www.achilles.ie 🌏
URL for participation: http://www.achilles.ie 🌏

Reference
Identifiers
Notice number in the OJ S: 2012/S 211-347964

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Name: Legal advisor
Information about review deadlines: As per S.I. 131 of 2010.
Source: OJS 2012/S 241-396764 (2012-12-11)

Contract award notice (2014-06-27)
Object
Scope of the procurement
Title: Mail transport by road
Notice metadata
Document type: Contract award notice
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Mail transport by road 📦

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority type: Utilities entity
Postal address: General Post Office, O'Connell Street
Postal code: 1
Contact
Internet address: http://www.anpost.ie 🌏

Reference
Dates
Date dispatched: 2014-06-27 📅
Publication date: 2014-07-02 📅
Identifiers
Notice number: 2014/S 124-221729
Refers to notice: 2012/S 241-396764
OJ-S issue: 124

Object
Place of performance
Main site or place of performance: United Kingdom.
Source: OJS 2014/S 124-221729 (2014-06-27)

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