Mail Conveyance by Road (Mail Car Contractors)

An Post

An Post invites expressions of interest for the provision of conveying mail by road (Mail Car Contractors).
An Post is committed to quality of service and our performance is monitored and reported on by ComReg. Successful contractors will be required to guarantee continuity of service, timely operation and security of mail during transportation.
An Post is seeking to enter into a contract with suitably qualified contractors who can provide daily transportation of mail on the four network routes listed below.
Route 1. Between Letterkenny, Lifford, Donegal Town & Ballybofey (752 kms per week);
Route 2. Between Dundalk and Mallusk, Belfast (1 152 kms per week);
Route 3. Between Clifden and Galway (920 kms per week);
Route 4. Between Kilrush, Ennis, Cork Mails Centre and Limerick (2 519 kms per week).
All vehicles used to provide service to the routes above must be road worthy and have a current DOE certificate. Contractors must have access to a suitable replacement vehicle when required to ensure continuity of service and that An Post does not experience any service failures.
The four routes listed above consist of a number of collection and delivery points along the routes (see division into lots further on and additional documents).
It is intended that the contract will be for a period of 3 years with the option to extend the contract for a further 1 or 2 years, subject to satisfactory performance and annual review.
An Post reserves the right to source the entire requirement (all Lots) with a single prime contractor or to source each Lot with a different supplier.
There is a qualification questionnaire attached to this notice (available to download from www.etenders.gov.ie) which must be competed in full in order to be considered for this tender.
An Post intends to bring forward to tender stage a minimum of 3 and a maximum of 5 applicants for each lot.
Once suppliers are selected for tender stage and the tender has been awarded, the successful supplier(s) will be required to provide Garda clearance in order to be eligible to perform this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=490852.

Deadline

The time limit for receipt of tenders was 2012-10-05. The procurement was published on 2012-09-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2012-09-05 Contract notice
2013-08-13 Contract award notice
2013-09-09 Contract award notice
Contract notice (2012-09-05)
Object
Scope of the procurement
Title: mail transport by road
Quantity or scope:
As outline in the short description above and under the description for each lot.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Mail transport by road 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: An Post
Postal address: General Post Office, O'Connell Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.anpost.ie 🌏
E-mail: alan.lynam@anpost.ie 📧
Phone: +353 17057000 📞

Reference
Dates
Date dispatched: 2012-09-05 📅
Submission deadline: 2012-10-05 📅
Publication date: 2012-09-07 📅
Identifiers
Notice number: 2012/S 172-284888
OJ-S issue: 172
Additional information
Please email clarification questions to alan.lynam@anpost.ie. The final date for submitting clarification questions will be 12noon on Friday 28th September. Clarification responses will be issued on a weekly basis. (ET Ref:490852).

Object
Scope of the procurement
Service category: 4
Short description:
An Post invites expressions of interest for the provision of conveying mail by road (Mail Car Contractors).
An Post is committed to quality of service and our performance is monitored and reported on by ComReg. Successful contractors will be required to guarantee continuity of service, timely operation and security of mail during transportation.
An Post is seeking to enter into a contract with suitably qualified contractors who can provide daily transportation of mail on the four network routes listed below.
Route 1. Between Letterkenny, Lifford, Donegal Town & Ballybofey (752 kms per week);
Route 2. Between Dundalk and Mallusk, Belfast (1 152 kms per week);
Route 3. Between Clifden and Galway (920 kms per week);
Route 4. Between Kilrush, Ennis, Cork Mails Centre and Limerick (2 519 kms per week).
All vehicles used to provide service to the routes above must be road worthy and have a current DOE certificate. Contractors must have access to a suitable replacement vehicle when required to ensure continuity of service and that An Post does not experience any service failures.
Show more
The four routes listed above consist of a number of collection and delivery points along the routes (see division into lots further on and additional documents).
It is intended that the contract will be for a period of 3 years with the option to extend the contract for a further 1 or 2 years, subject to satisfactory performance and annual review.
An Post reserves the right to source the entire requirement (all Lots) with a single prime contractor or to source each Lot with a different supplier.
There is a qualification questionnaire attached to this notice (available to download from www.etenders.gov.ie) which must be competed in full in order to be considered for this tender.
An Post intends to bring forward to tender stage a minimum of 3 and a maximum of 5 applicants for each lot.
Once suppliers are selected for tender stage and the tender has been awarded, the successful supplier(s) will be required to provide Garda clearance in order to be eligible to perform this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=490852.
Lot number: 2
Title of the lot: Route 2: Dundalk - Mallusk - Dundalk
Short description:
Service on this route is required Monday to Saturday.
Monday – Saturday 8:00 hrs to 12:30 hrs.
Weekly route distance is 1 152 kms.
In order to operate this route, contractors will be required to provide a high roofed 3,500 kg vehicle.
Quantity or scope: The full route descripton is supplied in the additional documents.
Lot number: 3
Title of the lot: Route 3: Galway Mails Centre - Clifden - Galway Mails Centre
Short description:
Service on this route is required Monday to Friday.
Mon – Fri (am) 6:00 hrs to 10:00 hrs.
Mon – Fri (pm) 15:00 hrs to 18:30 hrs.
Weekly route distance is 920 kms.
Lot number: 4
Title of the lot: Route 4: Kilrush, Ennis, Cork Mails Centre & Limerick
Short description:
Service on this route is required from Sunday to Saturday inclusive.
Sunday(pm) / Monday(am) – 22:00 hrs to 7:45 hrs.
Monday(pm) / Tuesday(am) – 17:30 hrs to 8:00 hrs.
Tuesday(pm) / Wednesday(am) – 17:30 hrs to 8:00 hrs.
Wednesday(pm) / Thursday(am) – 17:30 hrs to 8:00 hrs.
Thursday(pm) / Friday(am) – 17:30 hrs to 8:00 hrs.
Friday(pm) / Saturday(pm) – 17:30 hrs to 3:05 hrs.
Weekly distance is 2 519 kms.
In order to operate this route, contractors will be required to provide a 12,000 kg Box Body truck with tail lift.
Lot number: 1
Title of the lot: Route 1: Letterkenny, Lifford, Donegal Town and Ballybofey
Short description:
Monday (am) 3:30 hrs to 4:30 hrs.
Monday (pm) 17:45 hrs to 18:30 hrs.
Tuesday – Friday (am) 2:00 hrs to 6:15 hrs.
Tuesday – Friday (pm) 17:45 hrs to 18:30 hrs.
Weekly route distance is 752 kms.
In order to operate this route, Contractors will be required to provide a 7,500 kg vehicle with tail lift.
Description of options:
The initial contract will be for 3 years, with an option to extend for a further period of upto 2 years, subject to performance.
Provisional timetable for use of options: 36 months
Minimum number of possible renewals: 1
Maximum number of possible renewals: 2
Duration: 60 months
Place of performance
Main site or place of performance: Multiple Sites throughout Ireland.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing: See qualification questionnaire available to download from www.etenders.gov.ie.
Technical and professional ability: See qualification questionnaire available to download from www.etenders.gov.ie.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be agreed with the successful tenderer(s).
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Procedure
Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: Procurement Department
Alan Lynam
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01418 🌏
Name: An Post
URL for further information: http://www.anpost.ie 🌏
URL for documents: http://www.anpost.ie 🌏
URL for participation: http://www.anpost.ie 🌏
Source: OJS 2012/S 172-284888 (2012-09-05)
Contract award notice (2013-08-13)
Object
Scope of the procurement
Title: Mail transport by road
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Phone: +353 17058507 📞
Fax: +353 18090848 📠

Reference
Dates
Date dispatched: 2013-08-13 📅
Publication date: 2013-08-16 📅
Identifiers
Notice number: 2013/S 158-276945
Refers to notice: 2012/S 172-284888
OJ-S issue: 158

Object
Place of performance
Main site or place of performance: Donegal, Louth, Cork, Limerick, Tipperary, Clare.
Source: OJS 2013/S 158-276945 (2013-08-13)
Contract award notice (2013-09-09)
Reference
Dates
Date dispatched: 2013-09-09 📅
Publication date: 2013-09-12 📅
Identifiers
Notice number: 2013/S 177-306315
OJ-S issue: 177
Source: OJS 2013/S 177-306315 (2013-09-09)
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