Kerdiffstown Landfill Remediation Project - Environmental Services

Environmental Protection Agency

The landfill and waste facility at Kerdiffstown has closed and is now undergoing the early stages of a clean-up or ‘remediation’ process. The Environmental Protection Agency (EPA) is using powers under the Waste Management Act 1996 (as amended) to restore the site and put in place appropriate aftercare measures to prevent and limit pollution from the materials on the site.
The site consisted of an extensive recycling facility, now partly dismantled, an authorised lined landfill that had been partially filled with waste and a large area in which substantial quantities of waste have been deposited. The 30 hectare site is in a rural location and is bounded by agricultural land, a golf course, a country estate, residential properties and a minor road. Conditions on the site are hazardous and strict safety measures will apply.
The Environmental Protection Agency wishes to engage in a competitive process in order to establish a single-party framework agreement for the provision Environmental Services in two Lots. Lot 1 concerns the appointment of a Site Manager, while Lot 2 concerns site engineering services, the development of a masterplan and the provision of environmental monitoring services.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=418933.

Deadline

The time limit for receipt of tenders was 2012-05-31. The procurement was published on 2012-04-27.

Who?

• Environmental Protection Agency

What?

Procurement history

Date	Document
2012-04-27	Contract notice
2012-05-22	Additional information

Contract notice (2012-04-27)
Object
Scope of the procurement
Title: architectural, construction, engineering and inspection services
Quantity or scope:

These framework agreements concern the appointment of a Site Manager (Lot 1) and the production of a Site Masterplan, the appointment of a Site Engineer and the delivery of various Environmental Monitoring Services (Lot 2).1 500 0004 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Architectural, construction, engineering and inspection services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters, PO Box 3000, Johnstown Castle Estate
Postal town: Wexford
Contact
Internet address: http://epa.ie 🌏
Phone: +353 539160600 📞
Fax: +353 539160699 📠

Reference
Dates
Date dispatched: 2012-04-27 📅
Submission deadline: 2012-05-31 📅
Publication date: 2012-05-02 📅
Identifiers
Notice number: 2012/S 84-138797
OJ-S issue: 84
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of these frameworks will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. (ET Ref:418933).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

(ET Ref:418933).

Object
Scope of the procurement
Estimated value excluding VAT: 2 000 000 💰
4 000 000 💰
Short description:

The site consisted of an extensive recycling facility, now partly dismantled, an authorised lined landfill that had been partially filled with waste and a large area in which substantial quantities of waste have been deposited. The 30 hectare site is in a rural location and is bounded by agricultural land, a golf course, a country estate, residential properties and a minor road. Conditions on the site are hazardous and strict safety measures will apply.

The Environmental Protection Agency wishes to engage in a competitive process in order to establish a single-party framework agreement for the provision Environmental Services in two Lots. Lot 1 concerns the appointment of a Site Manager, while Lot 2 concerns site engineering services, the development of a masterplan and the provision of environmental monitoring services.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=418933.

Lot number: 1
Title of the lot: Kerdiffstown landfill Remediation Project - Site Manager
Short description:

The Environmental Protection Agency (EPA) requires the provision of Site Manager Services for its Kerdiffstown Landfill Site over a period of 6 years. For the avoidance of doubt, the duration of contracts awarded under this framework agreement may extend beyond this six year period. It is intended that the Site Manager will be employed on-site for the entire duration of the project, and will perform the required duties across both the operational and remediation elements. The Site Manager will not undertake environmental monitoring tasks, which will be dealt with by the Environmental Consultancy service provider. In order to implement a clear hierarchical structure for the project, the Site Manager, in conjunction with the EPA’s designated Project Manager, will assume responsibility for assisting with the implementation of the Masterplan as designed, and also for ensuring that any individual designs arising from the Masterplan are in conformity with the Masterplan’s provisions. Finally, the Site Manager will have authority to direct and instruct any individual contractors appointed and will liaise with the EPA’s Project Manager in this regard.

Quantity or scope: The provision of Site Manager services for a maximum period of six years at Kerdiffstown, Naas. The estimated value of this engagement is between 80 000 EUR and 150 000 EUR per annum.
Duration: 72 months
Lot number: 2
Title of the lot: Kerdiffstown Landfill Remediation Project - Environmental Consultancy
Short description:

EPA wishes to establish a single party framework agreement for the provision of a multi-disciplinary Environmental Consultancy team, comprising the following…

… individuals:Site / Environmental Engineer;Environmental engineers;Civil Engineers;Geotechnical Engineers;Hydrological;Hydrogeology;Noise Quality;Air Quality;Waste Advisor / Waste Specialist with Certificate in Waste Management;Archaeologists;Planning and Environmental Impact Assessment Specialist;PSDP.The multi-disciplinary team will provide a Site Entginner for the duration of the project, will draft a Masterplan for the site's remediation and will engage in environmental monitoring work.

… individuals:

Site / Environmental Engineer;

Environmental engineers;

Civil Engineers;

Geotechnical Engineers;

Hydrological;

Hydrogeology;

Noise Quality;

Air Quality;

Waste Advisor / Waste Specialist with Certificate in Waste Management;

Archaeologists;

Planning and Environmental Impact Assessment Specialist;

PSDP.

The multi-disciplinary team will provide a Site Entginner for the duration of the project, will draft a Masterplan for the site's remediation and will engage in environmental monitoring work.

Quantity or scope: This framework agreement will be established on the basis of an initial contract for the production of a Masterplan for the Kerdiffstown site. The framework agreement will be of six years' duration and will also be used to engage a Site Engineer and various environmental consultancy services. The estimated annual value is between 300 000 EUR and 600 000 EUR.
Additional information about the lots:

Only those Candidates capable of delivering all of the services listed above (whether in-house or as a grouping/consortium) will be considered. Therefore, a response relating to one or several of these disciplines only is not acceptable and will be rejected.

Quantity or scope:

Estimated value excluding VAT: 1 500 000 💰
Place of performance
Main site or place of performance: Kerdiffstown, Naas, Co. Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the qualification questionnaire, available to download from www.etenders.gov.ie.

Minimum level(s) of standards:

As per the qualification questionnaire, available to download from www.etenders.gov.ie.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful framework members.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of any contracts under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.

Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 6
Justification for framework agreement duration over four years:

The strategic and ongoing nature of the Kerdiffstown remediation project, coupled with the significance and likely duration of the work involved, dictates that a framework agreement of six years is justified in this instance.

Envisaged number of candidates: 5
Objective criteria for selection:

As per the qualification questionnaire available to download from www.etenders.gov.ie.

Date of dispatch of invitations: 2012-06-29 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Procurement Department
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01535 🌏
Name: Achilles Procurement Services Ltd
Postal address: 1 Harmsworth, Greenmount Office Park
Postal town: Harold's Cross
Postal code: Dublin 6W
Contact point: Kerdiffstown Procurement Administrator
Phone: +353 14020114 📞

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

(ET Ref:418933).

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory Instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Service from which information about the review procedure may be obtained
Name: Please contact a legal advisor
Source: OJS 2012/S 084-138797 (2012-04-27)

Additional information (2012-05-22)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2012-05-22 📅
Publication date: 2012-05-26 📅
Identifiers
Notice number: 2012/S 100-165482
Refers to notice: 2012/S 84-138797
OJ-S issue: 100
Source: OJS 2012/S 100-165482 (2012-05-22)

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