Development and creation of ‘The Gathering’ activation programme

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is the National Tourism Development Authority, established by the Irish Government in May 2003 to guide and promote the development of tourism as a leading indigenous component of the Irish economy. To this end, Fáilte Ireland, working in partnership with the tourism industry, provides an extensive range of support services and business solutions designed specifically to develop and sustain Ireland as a high-quality and competitive tourism destination.
Fáilte Ireland works in partnership with Tourism Ireland (who promote Ireland as a holiday destination to overseas markets) and the Northern Ireland Tourist Board (responsible for tourism development and marketing in Northern Ireland). It also leads an extensive domestic holiday campaign via ‘Discover Ireland,’ which features comprehensive information and listings for Irish accommodation, activities, events, tourist attractions and Irish holiday special offers.
Failte Ireland are undertaking an extensive tourism initiative called The Gathering 2013. The business plan for this is in place, but additional specific expertise is needed to assist in the development of a detailed Operations or ‘Game’ Plan for 2 key elements of this project – (lot 1) the Enabler Engagement programme and (lot 2) the Gathering Events programme. There will also be additional areas for which specific expertise is needed in terms of bringing the strategy to life (lot 3). While these areas are as yet unidentified, they will also be a part of this tender. They will include the general expertise outlined below, but may also require additional specific expertise which will be detailed as and when these areas are identified. A mini competition will be held with all parties awarded to lot 3 as projects arise. Mini-competitions between suppliers in the lot will be evaluated on the basis of price quoted for the project, availability/turnaround time and if applicable, the specific competency and expertise of the supplier for the particular project or any other criterion where necessary.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=369512.

Deadline

The time limit for receipt of tenders was 2012-02-13. The procurement was published on 2012-01-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Diffusion Events
• Genesis

Who?

• Fáilte Ireland-National Tourism Development Authority

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-01-19	Contract notice
2012-08-02	Contract award notice

Contract notice (2012-01-19)
Object
Scope of the procurement
Title: business and management consultancy and related services
Quantity or scope:

This is a tender to establish 2 single party and one multiparty framework agreements.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Business and management consultancy and related services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street,
Postal town: Dublin 1
Contact
Internet address: http://www.failteireland.ie 🌏
Phone: +353 18847888 📞
Fax: +353 18556821 📠

Reference
Dates
Date dispatched: 2012-01-19 📅
Submission deadline: 2012-02-13 📅
Publication date: 2012-01-21 📅
Identifiers
Notice number: 2012/S 14-022411
Refers to notice: 2011/S 113-187013
OJ-S issue: 14
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage. (ET Ref:369512).

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

(ET Ref:369512).

Object
Scope of the procurement
Short description:

Fáilte Ireland works in partnership with Tourism Ireland (who promote Ireland as a holiday destination to overseas markets) and the Northern Ireland Tourist Board (responsible for tourism development and marketing in Northern Ireland). It also leads an extensive domestic holiday campaign via ‘Discover Ireland,’ which features comprehensive information and listings for Irish accommodation, activities, events, tourist attractions and Irish holiday special offers.

Failte Ireland are undertaking an extensive tourism initiative called The Gathering 2013. The business plan for this is in place, but additional specific expertise is needed to assist in the development of a detailed Operations or ‘Game’ Plan for 2 key elements of this project – (lot 1) the Enabler Engagement programme and (lot 2) the Gathering Events programme. There will also be additional areas for which specific expertise is needed in terms of bringing the strategy to life (lot 3). While these areas are as yet unidentified, they will also be a part of this tender. They will include the general expertise outlined below, but may also require additional specific expertise which will be detailed as and when these areas are identified. A mini competition will be held with all parties awarded to lot 3 as projects arise. Mini-competitions between suppliers in the lot will be evaluated on the basis of price quoted for the project, availability/turnaround time and if applicable, the specific competency and expertise of the supplier for the particular project or any other criterion where necessary.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=369512.

Lot number: 1
Title of the lot: Enabler Engagement programme
Short description:

Overview.The citizens of Ireland and the Irish Diaspora are the key stakeholders in this project as they will be the ‘enablers’ who will ultimately create, develop and deliver the Gathering Events programme. This programme will provide the compelling reason for the targeted Irish Diaspora and Special Interest group ‘users’ to come to Ireland in 2013, so the meaningful and active engagement of the key stakeholders is therefore critical to the success of The Gathering initiative.Experience required.Delivering an operations plan to successfully secure the active engagement of individuals, communities, groups, associations etc throughout the country will require specific expertise and experience. It is envisaged that whoever secures this tender will have worked on many different community projects in the past. Being able to demonstrate an understanding of the ways to motivate and mobilise these groups and bring them together to deliver specific projects and goals is critical. An understanding of the variety of supports required to empower and enable these groups to deliver as well as how these supports can be created and activated will also be essential. Experience working on a previous large scale project similar to The Gathering will be a definite advantage. An ability to demonstrate excellent contacts and networks within these groups will be essential.See RFT document available for downloading from the Irish Government's procurement web site www.etenders.gov.ie for full details.

Overview.

The citizens of Ireland and the Irish Diaspora are the key stakeholders in this project as they will be the ‘enablers’ who will ultimately create, develop and deliver the Gathering Events programme. This programme will provide the compelling reason for the targeted Irish Diaspora and Special Interest group ‘users’ to come to Ireland in 2013, so the meaningful and active engagement of the key stakeholders is therefore critical to the success of The Gathering initiative.

Experience required.

Delivering an operations plan to successfully secure the active engagement of individuals, communities, groups, associations etc throughout the country will require specific expertise and experience. It is envisaged that whoever secures this tender will have worked on many different community projects in the past. Being able to demonstrate an understanding of the ways to motivate and mobilise these groups and bring them together to deliver specific projects and goals is critical. An understanding of the variety of supports required to empower and enable these groups to deliver as well as how these supports can be created and activated will also be essential. Experience working on a previous large scale project similar to The Gathering will be a definite advantage. An ability to demonstrate excellent contacts and networks within these groups will be essential.

See RFT document available for downloading from the Irish Government's procurement web site www.etenders.gov.ie for full details.

Quantity or scope: This is a single-party framework agreement for a period of 2 years.
Duration: 24 months
Lot number: 3
Title of the lot: General Strategic Expertise
Short description:

The Gathering Events programme will be made up of three key…

… pillars:(1) The ‘Connections’ programme;(2) The Flagship Event programme and(3) The Gathering Festivals programme.These will be the ‘hooks’ that will provide the compelling reason for the targeted Irish Diaspora and Special Interest group ‘users’ to come to Ireland in 2013 and thereby deliver on the ultimate objective of The Gathering – over 300 000 incremental visitors. The depth and quality of this programme and its ability to appeal to the target audience is therefore critical to the success of the initiative, as is the ability of these event organisers to deliver these events.The “Connections” programme, consisting of events created by individuals, communities, social groups and other organisations all over Ireland, is central to the success of The Gathering 2013 initiative. It will be delivered by mobilising individuals, communities, social groups and other organisations with existing international networks to organise gatherings and events in 2013.The Flagship Events programme, consisting of 12 large scale high profile events, will provide content for the overseas tourism promotional campaign. These events will comprise primarily of existing events which can demonstrate the capacity to broaden their programmes to grow and attract significant incremental overseas visitors to their event in 2013.The Gathering Festivals programme, consisting of existing festivals which have broadened their programme so as to attract incremental visitors in 2013, will provide a year round calendar of national and regional events and activities for people visiting Ireland during 2013.Experience required.There will also be additional areas for which specific expertise is needed in terms of bringing the strategy to life. While these areas are as yet unidentified, they will also be a part of this tender. They will include the general expertise outlined below, but may also require additional specific expertise which will be detailed as and when these areas are identified.The successful tenderer will be required to demonstrate an ability to critically review and analyse a strategy and assist in the development of an operations plan capable of bringing a strategy to life. They will also need to demonstrate an ability to identify any gaps and any elements of a strategy which may either not be capable of delivering as expected or may need to be tweaked in some way to deliver as expected. Evidence of having written and delivered a similar type of operations plan successfully will be a distinct advantage.The successful tender will need to demonstrate an ability to analyse what supports (toolkits, financial etc) are required to deliver on the objective.See RFT document available for downloading from the Irish Government's procurement web site www.etenders.gov.ie for full details.

… pillars:

(1) The ‘Connections’ programme;

(2) The Flagship Event programme and

(3) The Gathering Festivals programme.

These will be the ‘hooks’ that will provide the compelling reason for the targeted Irish Diaspora and Special Interest group ‘users’ to come to Ireland in 2013 and thereby deliver on the ultimate objective of The Gathering – over 300 000 incremental visitors. The depth and quality of this programme and its ability to appeal to the target audience is therefore critical to the success of the initiative, as is the ability of these event organisers to deliver these events.

The “Connections” programme, consisting of events created by individuals, communities, social groups and other organisations all over Ireland, is central to the success of The Gathering 2013 initiative. It will be delivered by mobilising individuals, communities, social groups and other organisations with existing international networks to organise gatherings and events in 2013.

The Flagship Events programme, consisting of 12 large scale high profile events, will provide content for the overseas tourism promotional campaign. These events will comprise primarily of existing events which can demonstrate the capacity to broaden their programmes to grow and attract significant incremental overseas visitors to their event in 2013.

The Gathering Festivals programme, consisting of existing festivals which have broadened their programme so as to attract incremental visitors in 2013, will provide a year round calendar of national and regional events and activities for people visiting Ireland during 2013.

There will also be additional areas for which specific expertise is needed in terms of bringing the strategy to life. While these areas are as yet unidentified, they will also be a part of this tender. They will include the general expertise outlined below, but may also require additional specific expertise which will be detailed as and when these areas are identified.

The successful tenderer will be required to demonstrate an ability to critically review and analyse a strategy and assist in the development of an operations plan capable of bringing a strategy to life. They will also need to demonstrate an ability to identify any gaps and any elements of a strategy which may either not be capable of delivering as expected or may need to be tweaked in some way to deliver as expected. Evidence of having written and delivered a similar type of operations plan successfully will be a distinct advantage.

The successful tender will need to demonstrate an ability to analyse what supports (toolkits, financial etc) are required to deliver on the objective.

Quantity or scope: This is a multiparty framework agreement for a period of 2 years.
Lot number: 2
Title of the lot: Gathering Events programme
Short description:

The Gathering Events programme will be made up of three key pillars:(1) The ‘Connections’ programme;(2) The Flagship Event programme and(3) The Gathering Festivals programme.These will be the ‘hooks’ that will provide the compelling reason for the targeted Irish Diaspora and Special Interest group ‘users’ to come to Ireland in 2013 and thereby deliver on the ultimate objective of The Gathering – over 300 000 incremental visitors. The depth and quality of this programme and its ability to appeal to the target audience is therefore critical to the success of the initiative, as is the ability of these event organisers to deliver these events.The “Connections” programme, consisting of events created by individuals, communities, social groups and other organisations all over Ireland, is central to the success of The Gathering 2013 initiative. It will be delivered by mobilising individuals, communities, social groups and other organisations with existing international networks to organise gatherings and events in 2013.The Flagship Events programme, consisting of 12 large scale high profile events, will provide content for the overseas tourism promotional campaign. These events will comprise primarily of existing events which can demonstrate the capacity to broaden their programmes to grow and attract significant incremental overseas visitors to their event in 2013.The Gathering Festivals programme, consisting of existing festivals which have broadened their programme so as to attract incremental visitors in 2013, will provide a year round calendar of national and regional events and activities for people visiting Ireland during 2013.Experience required.Ensuring the quantity and quality of the Gathering Events programme will be vital for the success of the initiative. That is, delivering a high quality events programme which will appeal to and motivate the identified target audiences to come to Ireland in 2013, and one with a sufficient number of events to populate a year round events programme.The successful tender will need to demonstrate an ability to critically analyse and create themes and ideas that will appeal to the identified target audiences and deliver the objectives of The Gathering initiative. They will also be required to demonstrate an ability to come up with creative ideas.See RFT document available for downloading from the Irish Government's procurement web site www.etenders.gov.ie for full details.

Short description

Ensuring the quantity and quality of the Gathering Events programme will be vital for the success of the initiative. That is, delivering a high quality events programme which will appeal to and motivate the identified target audiences to come to Ireland in 2013, and one with a sufficient number of events to populate a year round events programme.

The successful tender will need to demonstrate an ability to critically analyse and create themes and ideas that will appeal to the identified target audiences and deliver the objectives of The Gathering initiative. They will also be required to demonstrate an ability to come up with creative ideas.

Quantity or scope: This is a single party framework agreement for a period of 2 years.
Reference number: GA/2012/01
Place of performance
Main site or place of performance: ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please see details in RFT document available for downloading with this notice form the Irish Government's Procurement web site www.etenders.gov.ie.

Economic and financial standing:

Please see details in RFT document available for downloading with this notice form the Irish Government's Procurement web site www.etenders.gov.ie.

Technical and professional ability:

Please see details in RFT document available for downloading with this notice form the Irish Government's Procurement web site www.etenders.gov.ie.

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on receipt of invoices related to Purxchase orders issued by contracting authority(ues) party to this tender.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Single legal entity(ies).
Names and professional qualifications of the staff ✅

Procedure
Maximum number of operators of the framework agreement: 7
Duration of the framework agreement in months: 24
Tender validity period: 6 months
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: The Gathering
Contact
Contact point: Procurement Officer
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA05025 🌏
Name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street, 1
Postal town: Dublin
Country: Ireland 🇮🇪
URL for further information: http://www.failteireland.ie 🌏
Name: eTenders web site
Phone: +353 16177944 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.failteireland.ie 🌏

Reference
Dates
Publication date: 2011-06-15 📅
Identifiers
Reference number attributed by the contracting authority: GA/2012/01
Notice number in the OJ S: 2011/S 113-187013
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;

4) Establishment of the framework will be subject to the approval of the competent authorities;

5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

(ET Ref:369512).

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts, 7
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:

The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.

Source: OJS 2012/S 014-022411 (2012-01-19)

Contract award notice (2012-08-02)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2012-08-02 📅
Publication date: 2012-08-04 📅
Identifiers
Notice number: 2012/S 149-248602
Refers to notice: 2012/S 14-022411
OJ-S issue: 149
Additional information

Please note that this is a Contract Award Notice and not a call for competition. (ET Ref:478233).

Procedure
Award criteria
Criterion: 1. Clear understanding of the brief (2000)
2. Creativity (2000)
3. Expertise (1000)
4. Ultimate Cost (5000)

Award of contract

1️⃣
Date of contract conclusion: 2012-07-23 📅
Name: Genesis
Postal address: Garland House, Rathmines Park, Rathmines
Postal town: Dublin
Postal code: 6
Country: Ireland 🇮🇪
Internet address: www.genesis.ie 🌏

2️⃣
Name: Diffusion Events
Postal address: Delphi, 12 Northumberland Ave
Postal town: Dun Laoghaire
Information about tenders
Number of tenders received: 4
5

Complementary information
Review body
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin 7
Source: OJS 2012/S 149-248602 (2012-08-02)

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