Tender for Facilities Management

An Bord Pleanála

Facilities managment of a 10 year old building in Dublin comprising 4 600 sq.m. of office space to include security, staff canteen, cleaning, general building maintenance and M+E maintenance.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=232412.

Deadline

The time limit for receipt of tenders was 2011-07-04. The procurement was published on 2011-05-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Aramark Workplace Solutions

Who?

• An Bord Pleanála

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2011-05-24	Contract notice
2011-11-07	Contract award notice

Contract notice (2011-05-24)
Object
Scope of the procurement
Title: surveillance and security systems and devices
Quantity or scope:

This contract is for 36 months and may be extended in duration in certain circumstances.1 300 000

Total value of the procurement: 1 300 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Surveillance and security systems and devices 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local Agency/Office
Postal address: 64 Marlborough Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.pleanala.ie 🌏
E-mail: m.kelly@pleanala.ie 📧
Phone: +353 18588100 📞
Fax: +353 18722684 📠

Reference
Dates
Date dispatched: 2011-05-24 📅
Submission deadline: 2011-07-04 📅
Publication date: 2011-05-26 📅
Identifiers
Notice number: 2011/S 101-166027
OJ-S issue: 101
Additional information

1. Attached is the Tender Document comprising; Specification, Summary of Tender and Appendices 2. Five (5) copies of the tender in a sealed envelope, marked "Tender for Facilities Management Company PP/90" should be delivered not later than 4pm on 4.7.2011 and addressed to Mr. Chris Clarke, Secretary, An Bord Pleanála, 64 Marlborough Street, Dublin 1, Ireland. Tenders received after this time will not be accepted. 3. A once off site inspection of the building shall be given by Mr. Tom Egan of An Bord Pleanála on the 3.6.2011 at 10am. Two persons only may attend from each tendering firm. Please email t.egan@pleanala.ie with names/details to confirm attendance by 4pm on the 1.6.2011. Failure to comply with this requirement will result in entry to the building being denied and may result in elimination of the tenderer from the competition. (ET Ref:232412).

Object
Scope of the procurement
Short description:

Facilities managment of a 10 year old building in Dublin comprising 4 600 sq.m. of office space to include security, staff canteen, cleaning, general building maintenance and M+E maintenance.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=232412.

Quantity or scope:

This contract is for 36 months and may be extended in duration in certain circumstances.

Reference number: PP/90
Place of performance
Main site or place of performance: 64 Marlborough Street, Dublin 1, Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant State in which the economic operator is established.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Tenderers must demonstrate they have achieved a turnover of at least €5m during any of the previous 3 years.

Minimum level(s) of standards: ISO accreditation.
Technical and professional ability:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.

(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.

(9) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.

(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Contract execution
Other particular conditions:

Relevant experience in Facilities Management (3 years is sufficient).

Mitsubishi accredited.

Adequate evidence in the form of references from current/previous contracts for provision of facilities management services.

Must employ or have ready access to multiskilled technicians, e.g. M+E engineers, plumbers, handymen etc - provision of operational infrastructure.

24 hour helpdesk.

Specified response times must be met.

Provide audited accounts for previous years operation (3 years).

Adequate insurance cover, public liability 6 400 000 EUR, employer's liability 13 000 000 EUR and Professional Idemnity 2 600 000 EUR.

Must have adequate resources to provide the services required - what are the present commitments/workload.

ISO accreditation.

Execution of the service is reserved to a particular profession: TUPE.
Names and professional qualifications of the staff ✅

Procedure
Tender opening date: 2011-07-05 📅
Place of opening: Secretary's Office, An Bord Pleanala, 64 Marlborough Street, Dublin 1, IRELAND.
Place: Secretary's Office, An Bord Pleanala, 64 Marlborough Street, Dublin 1, IRELAND.
Award criteria
Criterion: 1. Price (300)
2. Contract manager (150)
3. Organisation structure (150)
4. Delivery of service (150)
5. Previous experience (100)
6. Quality assurance (50)
7. Health & safety policy (50)
8. Registration electricity/gas installer (10)
9. Transport fleet (20)
10. Business continuity plan (20)
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Identity
Awarding authority name: An Bord Pleanála
Contact
Contact point: Facilities Environmental Management
Mary Kelly
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01417 🌏
Name: An Bord Pleanála
Contact point: Faciliites Environmental Management
Pierce Dillon
E-mail: p.dillon@pleanala.ie 📧
URL for further information: http://www.pleanala.ie 🌏
Contact point: Pierce Dillion
URL for documents: http://www.pleanala.ie 🌏
Contact point: Secretary
Chris Clarke
E-mail: c.clarke@pleanala.ie 📧
URL for participation: http://www.pleanala.ie 🌏

Reference
Dates
Publication date: 2006-02-17 📅
Identifiers
Reference number attributed by the contracting authority: PP/90
Notice number in the OJ S: 2006/S 233-036219
Additional information

1. Attached is the Tender Document comprising; Specification, Summary of Tender and Appendices

2. Five (5) copies of the tender in a sealed envelope, marked "Tender for Facilities Management Company PP/90" should be delivered not later than 4pm on 4.7.2011 and addressed to Mr. Chris Clarke, Secretary, An Bord Pleanála, 64 Marlborough Street, Dublin 1, Ireland. Tenders received after this time will not be accepted.

3. A once off site inspection of the building shall be given by Mr. Tom Egan of An Bord Pleanála on the 3.6.2011 at 10am. Two persons only may attend from each tendering firm. Please email t.egan@pleanala.ie with names/details to confirm attendance by 4pm on the 1.6.2011. Failure to comply with this requirement will result in entry to the building being denied and may result in elimination of the tenderer from the competition.

(ET Ref:232412).

Complementary information
Recurrent procurement
2014.
Source: OJS 2011/S 101-166027 (2011-05-24)

Contract award notice (2011-11-07)
Object
Scope of the procurement
Total value of the procurement: 1 058 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2011-11-07 📅
Publication date: 2011-11-09 📅
Identifiers
Notice number: 2011/S 215-350362
Refers to notice: 2011/S 101-166027
OJ-S issue: 215
Additional information
(ET Ref:334812).

Object
Place of performance
Main site or place of performance: 64 Marlborough Street, Dublin 1, IRELAND.

Award of contract
Date of contract conclusion: 2011-11-01 📅
Name: Aramark Workplace Solutions
Postal address: Northern Cross, Malahide Road
Postal town: Dublin
Postal code: 17
Country: Ireland 🇮🇪
Internet address: www.aramark.ie 🌏
Information about tenders
Number of tenders received: 6
Source: OJS 2011/S 215-350362 (2011-11-07)

New procurements in related categories 🆕

Security, fire-fighting, police and defence equipment (12 new procurements)

Emergency and security equipment (12)

Surveillance and security systems and devices (3)