Provision of televised services for Irish Horse Racing - Horse Racing Ireland

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) established under the Horse and Greyhound Racing Act, 2001 is a commercial semi-state body that took over the functions previously carried out by the Irish Horseracing Authority (IHA) since 1994. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland.
HRI subsidiaries include Irish Thoroughbred Marketing (ITM), Tote Ireland Ltd and the HRI Racecourse Division. See www.goracing.com.
One of HRI's many functions under the Horse and Greyhound Racing Act, 2001 is to "provide the racing regulatory body with the photographs, films, sound recordings and other connected material or data generated by this equipment as required by the Racing Regulatory Body for their examination and use in the enforcement of the Rules of Racing.".
HRI is now seeking expressions of interest from suitability qualified service providers for the Provision of Televised Services for Irish Horse Racing.
The requirement comprises 3 distinct but integrated elements and 1 service provider is being sought to provide the requirement in its entirety.
(a) Integrity – a minimum of 4 cameras are required at every race meeting in Ireland to televise, record and archive for the purposes of integrity. A TV outside broadcast vehicle controlling multiple cameras, usually mounted on high platforms, ensures coverage of the whole racetrack.
(b) CCTV & commercial pictures – in addition to the integrity requirement, an enhanced service is required using at a minimum, 2 additional cameras, usually in the grandstand and parade ring for the purpose of providing:
(i) Coverage of the racing event within the racecourse – CCTV. This element includes but is not limited to production and direct CCTV programme, provision of satellite dishes and off air receivers, supply and operation of digital broadcast graphics system of race day data, installation and distribution of television systems over wireless and cable networks as required and commercial pictures for live broadcast.
(c) Racecourse services – to include associated support services at the race meeting such as Public address and other communications including but not limited to provision of amplification, microphones, walkie talkie’s, IEM’s etc.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=299732.

Deadline

The time limit for receipt of tenders was 2011-10-10. The procurement was published on 2011-09-01.

Who?

• Horse Racing Ireland (HRI)

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2011-09-01	Contract notice

Contract notice (2011-09-01)
Object
Scope of the procurement
Title: motion picture and video production services
Quantity or scope:

This contract is being award for a period of 5 years and will operate in line with the Irish Racing Calendar for each of the 5 years.The right to extend this contract by 1 year, may be exercised no later than 6 months prior to the natural expiry date.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Motion picture and video production services 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: The Curragh, Co Kildare
Postal town: Ballymany
Contact
Internet address: http://www.goracing.ie 🌏
Phone: +353 45-455400 📞

Reference
Dates
Date dispatched: 2011-09-01 📅
Submission deadline: 2011-10-10 📅
Publication date: 2011-09-03 📅
Identifiers
Notice number: 2011/S 169-278778
Refers to notice: 2011/S 21-034026
OJ-S issue: 169
Additional information

Additional information. The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers involved in this contract award process. Contract may be subject to satisfactory performance at interview and may be subject to the approval of competent authorities. Queries should be emailed to procure@horseracingireland.ie, however email correspondance intended to suffice as an Expression of Interest will not be accepted. Submissions should be sent to Ballymany, The Curragh, Co. Kildare clearly marked "expression of interest for the provision of televised services for Irish Horse Racing" for the attention of Amy Moran. Expressions of interest must be received in hard copy * 2 by the closing date/ time specified in this notice. If there is any intention to sub contract any element of this contract, full details should be provided at this point including financial and technical information requested. The Purchasing Authority is acting on behalf of the following organisations: The Association of Irish Racecourses (AIR) acting as an agent on behalf of its members - Irish racecourses, will be party to this contract. (ET ref:299732).

Object
Scope of the procurement
Short description:

HRI subsidiaries include Irish Thoroughbred Marketing (ITM), Tote Ireland Ltd and the HRI Racecourse Division. See www.goracing.com.

One of HRI's many functions under the Horse and Greyhound Racing Act, 2001 is to "provide the racing regulatory body with the photographs, films, sound recordings and other connected material or data generated by this equipment as required by the Racing Regulatory Body for their examination and use in the enforcement of the Rules of Racing.".

HRI is now seeking expressions of interest from suitability qualified service providers for the Provision of Televised Services for Irish Horse Racing.

The requirement comprises 3 distinct but integrated elements and 1 service provider is being sought to provide the requirement in its entirety.

(a) Integrity – a minimum of 4 cameras are required at every race meeting in Ireland to televise, record and archive for the purposes of integrity. A TV outside broadcast vehicle controlling multiple cameras, usually mounted on high platforms, ensures coverage of the whole racetrack.

(b) CCTV & commercial pictures – in addition to the integrity requirement, an enhanced service is required using at a minimum, 2 additional cameras, usually in the grandstand and parade ring for the purpose of providing:

(i) Coverage of the racing event within the racecourse – CCTV. This element includes but is not limited to production and direct CCTV programme, provision of satellite dishes and off air receivers, supply and operation of digital broadcast graphics system of race day data, installation and distribution of television systems over wireless and cable networks as required and commercial pictures for live broadcast.

(c) Racecourse services – to include associated support services at the race meeting such as Public address and other communications including but not limited to provision of amplification, microphones, walkie talkie’s, IEM’s etc.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=299732.

Variants will be accepted ✅
Quantity or scope:

This contract is being award for a period of 5 years and will operate in line with the Irish Racing Calendar for each of the 5 years.

The right to extend this contract by 1 year, may be exercised no later than 6 months prior to the natural expiry date.

Duration: 60 months
Reference number: HRITVSSEP11
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

Economic and financial standing:

Minimum standards and qualification required.

Candidates must supply the following in order to qualify for evaluation at this stage:

Financial and economic capacity.

1) Evidence of financial capacity in the form of signed audited annual accounts for the past three years- 2010, 2009 and 2008 for the tendering body is required. Should the tendering body be part of a group, then group accounts should be included.

2) A current tax clearance certificate or registration and certification number to allow the Contracting Authority to verify on-line.

3) Details of relevant insurances in the form of a statement from your insurer to include professional indemnity insurance

Technical and professional ability:

Technical capacity.

1) Company profile, including range of services provided, date of establishment and a statement of manpower levels for the past 3 years.

2) Details of the team proposed including CV's for key personnel, demonstrating their relevant experience, qualifications and expertise.

3) Provide a current client list of similar contracts, detailing services provided, duration of contract, approx value and full contact information for 2 clients, who may be contacted on a confidential basis for the purpose of a reference

4) A statement of plant and equipment available to the service provider for the duration of the contract, including the age.

5) Outline how quality is built into your processes.

Contract execution
Deposits and guarantees required: N/a.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A group/ consortium must have joint and several liability.

Information sought under financial & technical criteria will be required to be submitted by each member.

Names and professional qualifications of the staff ✅

Procedure
Minimum number of candidates: 3
Maximum number of candidates: 5
Date of dispatch of invitations: 2011-11-07 📅
Languages
Language: English 🗣️
Other languages: Or Irish.

Contracting authority
Identity
Awarding authority name: Horse Racing Ireland (HRI)
The procurement is done on behalf of other contracting authorities ✅
Contact
Contact point: Procurement & Contracts
Amy Moran
Internet address: www.goracing.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02330 🌏

Reference
Dates
Publication date: 2011-02-01 📅
Identifiers
Reference number attributed by the contracting authority: HRITVSSEP11
Notice number in the OJ S: 2011/S 21-034026
Additional information

Additional information.

The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers involved in this contract award process.

Contract may be subject to satisfactory performance at interview and may be subject to the approval of competent authorities.

Queries should be emailed to procure@horseracingireland.ie, however email correspondance intended to suffice as an Expression of Interest will not be accepted.

Submissions should be sent to Ballymany, The Curragh, Co. Kildare clearly marked "expression of interest for the provision of televised services for Irish Horse Racing" for the attention of Amy Moran.

Expressions of interest must be received in hard copy * 2 by the closing date/ time specified in this notice.

If there is any intention to sub contract any element of this contract, full details should be provided at this point including financial and technical information requested.

The Purchasing Authority is acting on behalf of the following organisations:

The Association of Irish Racecourses (AIR) acting as an agent on behalf of its members - Irish racecourses, will be party to this contract.

(ET ref:299732).

Complementary information
Review body
Name: The High Court
Postal address: Chief registrar Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Source: OJS 2011/S 169-278778 (2011-09-01)

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