Provision of environmentally friendly cleaning services

Irish Medicines Board

The IMB wishes to appoint an environmentally friendly cleaning services company to carry out and manage it's cleaning activities.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=206514.

Deadline

The time limit for receipt of tenders was 2011-04-28. The procurement was published on 2011-03-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Ocs One Complete Solution Ireland

Who?

• Irish Medicines Board

What?

Where?

• Dublin

Procurement history

Date	Document
2011-03-10	Contract notice
2012-01-13	Contract award notice

Contract notice (2011-03-10)
Object
Scope of the procurement
Title: cleaning services
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cleaning services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Kevin O' Malley House, Earlsfort Terrace
Postal town: Dublin 2
Contact
Internet address: http://www.imb.ie 🌏
E-mail: amhairgin.nilaoi@imb.ie 📧
Phone: +353 16764971 📞
Fax: +353 16614764 📠

Reference
Dates
Date dispatched: 2011-03-10 📅
Submission deadline: 2011-04-28 📅
Publication date: 2011-03-12 📅
Identifiers
Notice number: 2011/S 50-082230
OJ-S issue: 50
Additional information
(ET Ref:206514).

Object
Scope of the procurement
Short description:

The IMB wishes to appoint an environmentally friendly cleaning services company to carry out and manage it's cleaning activities.

Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=206514.

Duration: 24 months
Place of performance
Main site or place of performance: Earlsfort Terrace, Dublin 2, IRELAND.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that state prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law or of the relevant state in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law or of the relevant state in which the economic operator is established.

Must supply a current tax clearance certificate from revenue and must maintain up to date for the duration of the contract.

Must be willing to sign a declaration of interest and a confidentiality undertaking on award of contract and advise IMB of any changes relating to these for the duration of the contract.

Economic and financial standing:

(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Turnover must exceed 3 000 000 EUR per annum for the previous 3 years.

Insurance cover required: employers Liability min. 13 000 000 EUR any one event, public liability min. 10 000 000 EUR any one accident/unlimited any one period of insurance and Products liability min. 10 000 000 EUR any one accident and in any one period of insurance.

Bank reference dated in the last 12 months.

A current tax clearance certificate from revenue and in the case of a non-resident, a statement from the Irish Revenue Commissioners confirming suitability on tax grounds. non resident companies will be required to forward a tax clearance certificate from the Irish Revenue on awarding of the contract or within 1 month at the latest.

Signed Article 45 and statutory obligations declarations.

Please see RFT document for full details of conditions.

Minimum level(s) of standards:

Please see RFT document for minimum levels of standards required.

Please see additional documents for Article 45 and statutory obligations declarations.

Technical and professional ability:

(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;

(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards;

(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;

(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;

(6) A check may be carried out by the contracting authority or by a competent official body of the state in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(7) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract;

(9) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

Please see RFT document for full conditions.

Minimum level(s) of standards: Please see RFT document for minimum level of standards required.
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be agreed with the successful tenderer. The IMB complies with the late payments in Commercial Transactions Regulations 2002 (SI Number 388).

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Other particular conditions:

Please see sections on financial and technical capacity, contract management and potential conflicts of interest.

Procedure
Duration of the framework agreement in months: 24
Justification for framework agreement duration over four years: 2 years with the option to extend for a further 2 years. Not to exceed 4 years.
Tender validity period: 3 months
Tender opening date: 2011-04-29 📅
Place of opening: Earlsfort Terrace, Dublin 2, IRELAND.
Place: Earlsfort Terrace, Dublin 2, IRELAND.
Award criteria
Criterion: 1. Ultimate cost (35 %)
2. Quality of the team assigned (30 %)
3. Quality of the proposal in meeting the requirements of the specification (25 %)
4. Quality of complaints and escalations procedure (10 %)
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Irish Medicines Board
Contact
Contact point: Buildings Manager
Amhairgin Ní Laoi
Internet address: www.imb.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA02176 🌏
Name: Irish Medicines Board
URL for further information: www.imb.ie 🌏
URL for documents: www.imb.ie 🌏
URL for participation: www.imb.ie 🌏

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Fax: +353 18725669 📠
Source: OJS 2011/S 050-082230 (2011-03-10)

Contract award notice (2012-01-13)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Kevin O' Malley House, Earlsfort Terrace, D2

Reference
Dates
Date dispatched: 2012-01-13 📅
Publication date: 2012-01-14 📅
Identifiers
Notice number: 2012/S 9-013137
Refers to notice: 2011/S 50-082230
OJ-S issue: 9
Additional information
(ET Ref:366072).

Object
Place of performance
Main site or place of performance: Earlsfort Terrace, Dublin 2.

Procedure
Award criteria
Criterion: 1. Ultimate Cost (35)
2. Quality of the team assigned (30)
3. Quality of the proposal in meeting the requirements of the specification (25)
4. Quality of complaints & escalation procedure (10)

Award of contract
Date of contract conclusion: 2011-10-26 📅
Name: Ocs One Complete Solution Ireland
Postal address: Unit 38, Airways Industrial Estate, 17
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: accounts@ocsireland.com 📧
Internet address: www.ocsireland.com 🌏
Information about tenders
Number of tenders received: 7

Complementary information
Review body
Postal address: The Four Courts, 7
Postal town: Dublin
Source: OJS 2012/S 009-013137 (2012-01-13)

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