The installation of an all-weather surface and associated site works for the European Commission at its premises at Grange, County Meath, Ireland

European Commission

Contract notice Works Section I: Contracting authority I.1) Name, addresses and contact point(s): European Commission, Directorate-General for Health and Consumers, Directorate A — General Affairs, attn: Mr Serge Christiane, GRAN 0/030, Grange, Dunsany, Trim, County Meath, Ireland. Tel. sanco-irl-cft@ec.europa.eu. Internet address(es): General address of the contracting authority: http://ec.europa.eu/comm/dgs/health_consumer/. Further information can be obtained at: as in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: as in above-mentioned contact point(s). Tenders or requests to participate must be sent to: as in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. General public services. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: The installation of an all-weather surface and associated site works for the European Commission at its premises at Grange, County Meath, Ireland. Type of contract and location of works, place of delivery or of performance: Works. Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities. Grange, Dunsany, County Meath, Ireland. A public contract. Short description of the contract or purchase(s): Installation of a new all-weather pitch 50 m x 23 m and associated site works at the European Commission's site in Grange, Dunsany, Trim, County Meath. Common procurement vocabulary (CPV): 45112720. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Installation of new all-weather playing surface 50 m x 23 m and associated site works. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: To be stated in the tender documents which will be sent to shortlisted candidates. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: To be stated in the tender documents which will be sent to shortlisted candidates. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Tenders can be submitted by groupings of service providers/suppliers who will not be required to adopt a particular legal form prior to the contract being awarded, but may be required to do so after the award if this formulation is necessary for the good execution of the contract. However, a grouping of firms must nominate 1 party to be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration, and for coordination. The documents required and listed in the following paragraphs 'Exclusion criteria and supporting documents' and 'Selection criteria' must be supplied by every member of the grouping. Each member of the grouping assumes a joint and several liability towards the Commission. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: (1) bidders must provide a declaration on their honour, duly signed and dated, that they are not in one of the situations referred to in Articles 93 and 94 (a) of the Financial Regulation. Article 93: Applicants or tenderers shall be excluded if: (a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; (b) they have been convicted of an offence concerning their professional conduct by a judgement which has the force of res judicata; (c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify; (d) they have not fulfilled their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed; (e) they have been the subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests; (f) following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations. Contracts may not be awarded to candidates or tenderers who, during the procurement procedure: (a) are subject to a conflict of interest; (2) the tenderer to whom the contract is to be awarded shall provide, within a time limit defined by the contracting authority and preceding the signature of the contract, the evidence referred to in Article 134 of the Implementing Rules, confirming the declaration referred to in point 1 above. Article 134 of the Implementation Arrangements — supporting documents. The contracting authority shall accept, as satisfactory evidence that the candidate or tenderer is not in one of the situations described in points (a), (b) or (e) of Article 93 of the Financial Regulations, production of a recent extract from the judicial record or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that these requirements are met. The contracting authority shall accept, as satisfactory evidence that the candidate or tenderer is not in the situation described in point (d) of Article 93 of the Financial Regulations, a recent certificate issued by the competent authority of the State concerned. Where no such document or certificate is issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance. Depending on the national legislation of the country in which the tenderer or applicant is established, the documents referred to in paragraphs 1 and 2 above shall relate to legal entities and/or physical persons, including, where considered necessary by the awarding authority, company directors or any person with powers of representation, decision-making or control in relation to the tenderer; (3) the contracting authority may waive the obligation of a candidate or tenderer to submit the documentary evidence referred to in Article 134 of the Implementing Rules, if such evidence has already been submitted to it for the purposes of another procurement procedure launched by Health and Consumers DG and provided that the issuing date of the documents does not exceed 1 year and that they are still valid. In such a case, the candidate or tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: applicants must prove that they are economically and financially viable by furnishing 1 or more of the following documents: (a) copy of the balance sheets and operating accounts for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, suppliers are unable to provide them, they must enclose a statement as to annual pre-tax profits for the past 3 years. If the balance sheets or the statement show an average loss over the past 3 years, then candidates must furnish another document as proof of their financial and economic standing, such as appropriate bank references or proof of professional risk insurance cover; (b) statement as to the overall annual turnover realised over the past 3 financial years; (c) statement as to annual turnover during the past 3 financial years specifically for the provision of services covered by this contract. If, for some exceptional reason which the contracting authority considers justified, the tenderer or candidate is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means. Information and formalities necessary for evaluating if requirements are met: applicants must demonstrate their ability to fulfil minimum levels of standards by means of a list of contracts under which relevant services were provided over the past 3 years in the fields covered by the contract together with: (a) details of their values; (b) the periods during which they were provided; (c) the locations to which they were provided; (d) details of their public or private recipients; (e) which, if any, activities were subcontracted. Minimum level(s) of standards possibly required: the eventual Contractor must be specialised in the installation of synthetic playing surfaces and must have successfully completed at least 5 installations of the type covered by this contract in the last 3 years. The project manager must have a similar level of experience. It is important that the contractor and project manager have sufficiently good knowledge of English to work in an English-speaking environment. Procedure IV.1) Type of procedure: Restricted. Award criteria IV.2.1) Award criteria: Lowest price. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: SANCO/A6 All Weather Pitch. Previous publication(s) concerning the same contract: No. Time-limit for receipt of tenders or requests to participate: 22.7.2008. Language(s) in which tenders or requests to participate can be drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. This is a restricted invitation to tender. No further documents can be obtained at this stage. The tender documents will be sent to shortlisted candidates only i.e. those who fulfil all requirements laid down in point III.2. Important information relating to requests to participate: requests to participate must be sent in a letter posted no later than the deadline given in point IV.3.4. Faxed or e-mailed requests to participate must be confirmed by a letter posted before the same deadline. Requests to participate must be sent in a double envelope. Both envelopes must be sealed and marked with both the name of the department to which they are addressed (see previously point I.1) and the following: 'SANCO/A6/All Weather Pitch-2008) — Request to participate from (company name) — Not to be opened by the postal service.' Self-seal envelopes must be sealed with sticky tape, with the sender's signature written across the tape. Candidates may elect to send their requests to participate: (a) either by post to the official address in point I.1; (b) or by delivering them to the same address (between 9:00 and 16:30) in person or via any representative of theirs, courier services included. In this latter case, the full address given in point I.1 must be written on both envelopes. Confirmation that the request to participate has been delivered will be in the form of a dated receipt issued by an official representing the department indicated in I.1. — quote reference SANCO/A6/All Weather Pitch-2008 in their request to participate, — enclose identity details (groupings shall provide separate sheets for each member and state which is the lead company) as follows: name, legal status, nationality, address, telephone and fax numbers, contact name and their e-mail address, VAT number, official registration number (where applicable) and bank details, — enclose the documents and information required in points III.2.1) to III.2.3). groupings must furnish separate documents and information for each member. Candidates should note that failure to provide sufficient information for all the points required may lead to their application being rejected. Candidates should also note that all mandatory documents submitted must be recent ones (less than 3 months old at date of publication of this notice). Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, Boulevard Konrad Adenauer, L-2925 Luxembourg. cfi.registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg Cedex. Tel. ombudsman@europarl.europa.eu. http://ombudsman.europa.eu. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge; A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 11.6.2008.

The time limit for receipt of tenders was 2008-07-22. The procurement was published on 2008-06-21.

• • European Commission

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