Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Jan Vandamme, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. jvd@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Supply of serials in print and electronic format, management of subscriptions and support for the delivery of electronic resources. Type of contract and location of works, place of delivery or of performance: Supplies. not at the premises of Eurofound. The requested items should be delivered to Eurofound's address, specified in I.1 and in the call for tenders. A public contract. Short description of the contract or purchase(s): Eurofound wishes to procure the services of a subscription agent to supply serials in print and electronic format. Serials in print include academic journals, weekly magazines and newspapers from established international publishers. Serials in electronic format are mainly electronic editions of print based journals. Eurofound requires access to a subscriptions database allowing online ordering. Eurofound also requires the support of the subscription agent for the delivery of electronic resources. This includes access to an electronic journals database and an A-Z listing service. The subscription agent will be the single-source supplier for print and electronic subscription management, including access to e-journals. Common procurement vocabulary (CPV): 22212000, 22211000, 22212100, 78400000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Annual contract renewable for a maximum of 3 years. EUR 180 000, excluding VAT. Duration of the contract or time-limit for completion: 12 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the technical specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the technical specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: the exclusion criteria detailed in the technical specifications must be met by tenderers. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: evidence of the financial and economic standing of the company must be provided by the following: (a) statement from the tenderer's bank indicating the company's good financial viability or proof of professional risk insurance cover; (b) balance sheets, or summaries thereof, for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; (c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: professional and technical capacity — means of proof required: 1) Qualified experience and expertise as subscription agent (the company) for a minimum of 3 years as proven by: — a comprehensive company profile; — a comprehensive list of clients and, where applicable, their membership of Eurolib; — Curriculum vitae of any person dealing with the management of the contract and of the person(s) responsible for the signature of the contract. Availability of (a) an online subscription database and (b) an online electronic journals database for a minimum of 2 years as proven by a full description of both databases, including version history. Please note that a trial period of 4 weeks (subject to further extension, in case of non-completion of evaluation works) should be granted to Eurofound for the purpose of evaluating the tender. Capacity to provide for minimum 100 serials of those listed in Annex 1 to be assessed by the written confirmation of the tenderer (to be provided in the tender). Conditions specific to services contracts II.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. quantity and quality of supply and subscriptions management to be assessed by: — detailed description of the level of service offered by the subscription agent (25); — the number of titles (re: Annex 1) proposed in the subscription database (15); — quality and operability of the subscription database, as proven by a trail of the database (10); weighting: 50. quantity and quality of the support for the delivery of electronic resources to be assessed by: — detailed description of the level of service offered by the subscription agent (15); — the number of TOC and full text titles (re: Annex 1) proposed in the electronic journal database (15); — quality and operability of the electronic journal database, as proven by a trail of the database (10); — quality and range of proposed A-Z listing service, with special attention to the amount of databases currently integrated within these services, with reference to i.e. Cairn, CSA/ProQuest., Elsevier/Scopus, Emerald, Sage and Springer (10); weighting: 50. the contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions most satisfies the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/169/01. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 22.4.2008 (14:00). Time-limit for receipt of tenders or requests to participate: 28.4.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tender. European Foundation, Wyattville Road, Loughlinstown, County Dublin, Ireland. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number MB038. 1 person representing the tenderer may be present at the opening as an observer. Please advise Mr Jan Vandamme in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: Parties interested in participating in the tender procedure can access the tender information pack at: http://www.eurofound.europa.eu/about/tenders/ index.htm or from the Foundation. Requests, which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Mr Jan Vandamme either by post, facsimile (353-1) 282 64 56/42 09) or electronic mail (jvd@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. CFI.registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.europa.eu. http://www.euro-ombudsman.europa.eu. Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge. A complaint to the European Ombudsman will neither suspend this period nor open a new period for lodging appeals. Date of dispatch of this notice: 10.3.2008.
Deadline
The time limit for receipt of tenders was 2008-04-28.
The procurement was published on 2008-03-22.
Contract notice (2008-03-10) Object Scope of the procurement
Title: Supply of serials in print and electronic format, management of subscriptions and support for the delivery of electronic resources
Full text:
“Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and...”
Full text
Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Jan Vandamme, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. jvd@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Supply of serials in print and electronic format, management of subscriptions and support for the delivery of electronic resources. Type of contract and location of works, place of delivery or of performance: Supplies. not at the premises of Eurofound. The requested items should be delivered to Eurofound's address, specified in I.1 and in the call for tenders. A public contract. Short description of the contract or purchase(s): Eurofound wishes to procure the services of a subscription agent to supply serials in print and electronic format. Serials in print include academic journals, weekly magazines and newspapers from established international publishers. Serials in electronic format are mainly electronic editions of print based journals. Eurofound requires access to a subscriptions database allowing online ordering. Eurofound also requires the support of the subscription agent for the delivery of electronic resources. This includes access to an electronic journals database and an A-Z listing service. The subscription agent will be the single-source supplier for print and electronic subscription management, including access to e-journals. Common procurement vocabulary (CPV): 22212000, 22211000, 22212100, 78400000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Annual contract renewable for a maximum of 3 years. EUR 180 000, excluding VAT. Duration of the contract or time-limit for completion: 12 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the technical specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the technical specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: the exclusion criteria detailed in the technical specifications must be met by tenderers. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: evidence of the financial and economic standing of the company must be provided by the following: (a) statement from the tenderer's bank indicating the company's good financial viability or proof of professional risk insurance cover; (b) balance sheets, or summaries thereof, for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; (c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: professional and technical capacity — means of proof required: 1) Qualified experience and expertise as subscription agent (the company) for a minimum of 3 years as proven by: — a comprehensive company profile; — a comprehensive list of clients and, where applicable, their membership of Eurolib; — Curriculum vitae of any person dealing with the management of the contract and of the person(s) responsible for the signature of the contract. Availability of (a) an online subscription database and (b) an online electronic journals database for a minimum of 2 years as proven by a full description of both databases, including version history. Please note that a trial period of 4 weeks (subject to further extension, in case of non-completion of evaluation works) should be granted to Eurofound for the purpose of evaluating the tender. Capacity to provide for minimum 100 serials of those listed in Annex 1 to be assessed by the written confirmation of the tenderer (to be provided in the tender). Conditions specific to services contracts II.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. quantity and quality of supply and subscriptions management to be assessed by: — detailed description of the level of service offered by the subscription agent (25); — the number of titles (re: Annex 1) proposed in the subscription database (15); — quality and operability of the subscription database, as proven by a trail of the database (10); weighting: 50. quantity and quality of the support for the delivery of electronic resources to be assessed by: — detailed description of the level of service offered by the subscription agent (15); — the number of TOC and full text titles (re: Annex 1) proposed in the electronic journal database (15); — quality and operability of the electronic journal database, as proven by a trail of the database (10); — quality and range of proposed A-Z listing service, with special attention to the amount of databases currently integrated within these services, with reference to i.e. Cairn, CSA/ProQuest., Elsevier/Scopus, Emerald, Sage and Springer (10); weighting: 50. the contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions most satisfies the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/169/01. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 22.4.2008 (14:00). Time-limit for receipt of tenders or requests to participate: 28.4.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tender. European Foundation, Wyattville Road, Loughlinstown, County Dublin, Ireland. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number MB038. 1 person representing the tenderer may be present at the opening as an observer. Please advise Mr Jan Vandamme in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: Parties interested in participating in the tender procedure can access the tender information pack at: http://www.eurofound.europa.eu/about/tenders/ index.htm or from the Foundation. Requests, which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Mr Jan Vandamme either by post, facsimile (353-1) 282 64 56/42 09) or electronic mail (jvd@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. CFI.registry@curia.europa.eu. http://curia.europa.eu. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.europa.eu. http://www.euro-ombudsman.europa.eu. Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge. A complaint to the European Ombudsman will neither suspend this period nor open a new period for lodging appeals. Date of dispatch of this notice: 10.3.2008.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Supply contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: European Foundation for the Improvement of Living and Working Conditions
Country: Ireland 🇮🇪 Contact
Internet address: jvd@eurofound.europa.eu📧
Reference Dates
Publication date: 2008-03-22 📅
Date received: 2008-03-10 📅
Date dispatched: 2008-03-10 📅
Submission deadline: 2008-04-28 📅
Date for dispatch of contract documents: 2008-04-22 📅
Identifiers
Notice number (legacy): 77528-2008
OJ-S issue: 58/2008