Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attention: Jan Vandamme, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. jvd@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Supply of monographs/books in paper and/or electronic format for the library of Eurofound, and related bibliographic and ordering services. Type of contract and location of works, place of delivery or of performance: Supplies. Purchase. the requested deliverables should be made available at Eurofound's address, as specified above and in the call for tenders. A public contract. Information on framework agreement II.1.5) Short description of the contract or purchase(s): The objective of the contract is to minimise the administrative overheads resulting from purchasing books from different suppliers, in different countries. books in printed version; 2. e-books; 3. the services of a single agent to supply 1 and 2. The tasks include the following: — online ordering and bibliographic services, — account management and invoicing, — shipping and delivery, — e-book services, — other services as specified in the call for tenders. Common procurement vocabulary (CPV): 22113000, 22110000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Annual contract renewable for maximum 3 years. Duration of the contract or time limit for completion: Duration in months: 12 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the technical specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the technical specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: The exclusion criteria as detailed in the technical specifications must be met by tenderers. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Evidence of the financial and economic standing of the company must be provided by the following: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: Professional and technical capacity — means of proof required: 1. Qualified experience and expertise as a book supplier agent (the company) for a minimum of 3 years as proven by: — a comprehensive company profile, — a comprehensive list of clients and, where applicable, their membership to Eurolib, — curriculum vitae of any person dealing with the management of the contract and of the person(s) responsible for the signature of the contract. Availability of a bibliographical database incorporating online ordering facilities for a minimum of 2 years as proven by: — full description of database and online ordering facilities, including version history. Please note that a trial period of 4 weeks (subject to further extension, in case of non-completion of evaluation works) should be granted to Eurofound for the purpose of evaluation of the tender. Proven capacity to provide for monographs/books in paper and/or electronic format from established international publishers, international organisations and non-commercial book producers, such as scholarly societies and government agencies from all EU Member States. This will be assessed by statistical reports on handling orders and related time frames, or if statistical evidence is not available, by a written confirmation of the tenderer (to be provided in the tender) and a detailed description of distribution channels for the supply of books. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Quality of online ordering and bibliographic services (60), to be assessed by: a) detailed description of the level of services offered for ordering of printed books by the book supply agent (20); b) detailed description of the level of services offered for ordering of eBooks by the book supply agent (10); c) quality and operability of the proposed online ordering facilities, as proven by a trail of the bibliographic database (10); d) the number of English, French and German titles available in the bibliographic database (10); e) quality and range of other services offered including new titles, standing orders and out-of-print order services (10). Quality of delivery (20), to be assessed by: a) detailed description of the services offered to ensure fast supply of ordered books (10); b) standard response times to orders, including rush orders (10). Quality of proposed 'quality assurance policy' and draft service level agreement (20). The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions most satisfy the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/169/02. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 16.10.2008 (14:00). Time limit for receipt of tenders or requests to participate: 23.10.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tender). European Foundation, Wyattville Road, Loughlinstown, County Dublin. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number MB038. 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Mr Jan Vandamme in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/ procurement/generalinfo.htm. The tender information pack can also be obtained from Eurofound. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Mr Jan Vandamme either by post, facsimile ((353-1) 282 64 56/42 09) or electronic mail (jvd@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/ en/default.htm. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 17.9.2008.
Deadline
The time limit for receipt of tenders was 2008-10-23.
The procurement was published on 2008-09-27.
Contract notice (2008-09-17) Object Scope of the procurement
Title: Supply of monographs/books in paper and/or electronic format for the library of Eurofound, and related bibliographic and ordering services
Full text:
“Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and...”
Full text
Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attention: Jan Vandamme, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. jvd@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Supply of monographs/books in paper and/or electronic format for the library of Eurofound, and related bibliographic and ordering services. Type of contract and location of works, place of delivery or of performance: Supplies. Purchase. the requested deliverables should be made available at Eurofound's address, as specified above and in the call for tenders. A public contract. Information on framework agreement II.1.5) Short description of the contract or purchase(s): The objective of the contract is to minimise the administrative overheads resulting from purchasing books from different suppliers, in different countries. books in printed version; 2. e-books; 3. the services of a single agent to supply 1 and 2. The tasks include the following: — online ordering and bibliographic services, — account management and invoicing, — shipping and delivery, — e-book services, — other services as specified in the call for tenders. Common procurement vocabulary (CPV): 22113000, 22110000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Annual contract renewable for maximum 3 years. Duration of the contract or time limit for completion: Duration in months: 12 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the technical specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the technical specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: The exclusion criteria as detailed in the technical specifications must be met by tenderers. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Evidence of the financial and economic standing of the company must be provided by the following: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: Professional and technical capacity — means of proof required: 1. Qualified experience and expertise as a book supplier agent (the company) for a minimum of 3 years as proven by: — a comprehensive company profile, — a comprehensive list of clients and, where applicable, their membership to Eurolib, — curriculum vitae of any person dealing with the management of the contract and of the person(s) responsible for the signature of the contract. Availability of a bibliographical database incorporating online ordering facilities for a minimum of 2 years as proven by: — full description of database and online ordering facilities, including version history. Please note that a trial period of 4 weeks (subject to further extension, in case of non-completion of evaluation works) should be granted to Eurofound for the purpose of evaluation of the tender. Proven capacity to provide for monographs/books in paper and/or electronic format from established international publishers, international organisations and non-commercial book producers, such as scholarly societies and government agencies from all EU Member States. This will be assessed by statistical reports on handling orders and related time frames, or if statistical evidence is not available, by a written confirmation of the tenderer (to be provided in the tender) and a detailed description of distribution channels for the supply of books. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Quality of online ordering and bibliographic services (60), to be assessed by: a) detailed description of the level of services offered for ordering of printed books by the book supply agent (20); b) detailed description of the level of services offered for ordering of eBooks by the book supply agent (10); c) quality and operability of the proposed online ordering facilities, as proven by a trail of the bibliographic database (10); d) the number of English, French and German titles available in the bibliographic database (10); e) quality and range of other services offered including new titles, standing orders and out-of-print order services (10). Quality of delivery (20), to be assessed by: a) detailed description of the services offered to ensure fast supply of ordered books (10); b) standard response times to orders, including rush orders (10). Quality of proposed 'quality assurance policy' and draft service level agreement (20). The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions most satisfy the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/169/02. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 16.10.2008 (14:00). Time limit for receipt of tenders or requests to participate: 23.10.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tender). European Foundation, Wyattville Road, Loughlinstown, County Dublin. Persons authorised to be present at the opening of tenders: yes. Tenders will be opened at the offices of the European Foundation, room number MB038. 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Mr Jan Vandamme in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/ procurement/generalinfo.htm. The tender information pack can also be obtained from Eurofound. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Mr Jan Vandamme either by post, facsimile ((353-1) 282 64 56/42 09) or electronic mail (jvd@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/ en/default.htm. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 17.9.2008.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Supply contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: European Foundation for the Improvement of Living and Working Conditions
Country: Ireland 🇮🇪 Contact
Internet address: jvd@eurofound.europa.eu📧
Reference Dates
Publication date: 2008-09-27 📅
Date received: 2008-09-17 📅
Date dispatched: 2008-09-17 📅
Submission deadline: 2008-10-23 📅
Date for dispatch of contract documents: 2008-10-16 📅
Identifiers
Notice number (legacy): 247927-2008
OJ-S issue: 188/2008
Refers to notice: 71350-2008