SSCON6794 - Supply and support of Telecom optical and Networking equipment for the ESB Telecom National Network

Electricity Supply Board ESB

The Contracting Entity intends to procure a replacement technology vendor for its existing carrier national network. It is intended that contracts will be awarded based on each respective Lot as outlined below. Including Supply, Design, Implement, Spares Management, Field Support and 2nd and 3rd level remote support services. It is proposed that the Contract will include (non-exhaustive list – high level scope): Lot 1 – First Line Maintenance and Spare Inventory Management Description of services required: 1. Spares Inventory Management – Distribution of spare part to site within 4 hours Service Level Agreement (SLA). Return Material Authoriser to technology vendor (RMA Service). Manage and control stock levels and issue regular monthly reports and Inventory transactions. Also responsible for managing software levels on spare parts (Software and Firmware). 2. First Line Maintenance – Engineer on site within 4 hours, with nation-wide coverage. Service level agreement (SLA) is 24 for 7 for 365 days a year. Sites are typically Datacentres located in Dublin, ESB Core locations (21), PoP sites (50) and ESB Telecom customer sites. Lot 2 – Supply and support of Network Infrastructure (Hardware and Software) Description of services required: 1. ROADM – Supply of hardware and software, Commissioning, Provisioning and operational support of national optical platform 2. Layer 2and 3 - Supply of hardware and software, Commissioning, Provisioning and operational support of national network. 3. Management Estate (Element Node Manager, performance monitoring, Asset Management

Deadline

The time limit for receipt of tenders was 2023-10-23. The procurement was published on 2023-09-12.

Who? What? Where?
Procurement history
Date Document
2023-09-12 Contract notice
Contract notice (2023-09-12)
Object
Scope of the procurement
Title: Telecommunications equipment and supplies
Short description:
The Contracting Entity intends to procure a replacement technology vendor for its existing carrier national network. It is intended that contracts will be awarded based on each respective Lot as outlined below. Including Supply, Design, Implement, Spares Management, Field Support and 2nd and 3rd level remote support services. It is proposed that the Contract will include (non-exhaustive list – high level scope): Lot 1 – First Line Maintenance and Spare Inventory Management Description of services required: 1. Spares Inventory Management – Distribution of spare part to site within 4 hours Service Level Agreement (SLA). Return Material Authoriser to technology vendor (RMA Service). Manage and control stock levels and issue regular monthly reports and Inventory transactions. Also responsible for managing software levels on spare parts (Software and Firmware). 2. First Line Maintenance – Engineer on site within 4 hours, with nation-wide coverage. Service level agreement (SLA) is 24 for 7 for 365 days a year. Sites are typically Datacentres located in Dublin, ESB Core locations (21), PoP sites (50) and ESB Telecom customer sites. Lot 2 – Supply and support of Network Infrastructure (Hardware and Software) Description of services required: 1. ROADM – Supply of hardware and software, Commissioning, Provisioning and operational support of national optical platform 2. Layer 2and 3 - Supply of hardware and software, Commissioning, Provisioning and operational support of national network. 3. Management Estate (Element Node Manager, performance monitoring, Asset Management
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Telecommunications equipment and supplies 📦
Additional CPV: Network equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for one lot only
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board ESB
Postal address: 27 Fitzwilliam Street Lower, Dublin
Postal code: D02 KT92
Postal town: Dublin
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: maja.luiza.pomohaczi@esbi.ie 📧
URL for documents: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2397571 🌏
URL for participation: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2397571 🌏

Reference
Dates
Date dispatched: 2023-09-12 📅
Submission deadline: 2023-10-23 📅
Publication date: 2023-09-15 📅
Identifiers
Notice number: 2023/S 178-553829
OJ-S issue: 178
Additional information
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571

Object
Scope of the procurement
Estimated total value: 3 000 000 EUR 💰
Title of the lot: Lot 1 – First Line Maintenance and Spare Inventory Management
Lot number: 1
Duration: 60 months
Description of options:
At the date of issuing this PQQ, it is envisaged that the contract will be for an initial duration of 3 years with an
option to extend up to a further 2 years in one year increments (a potential 5 year contract). The estimated value stated is for a 5 year
duration.
Additional information:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
Title of the lot: Lot 2 – Supply and support of Network Infrastructure (Hardware and Software)
Lot number: 2
Description of options:
option to extend up to a further 2 years in one year increments (a potential 5 year contract). The estimated value stated is for a 5 year duration.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
List and brief description of rules and criteria:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
Contract execution
Deposits and guarantees required:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the Pre Qualification Questionnaire available for download from www.etenders.gov.ie using CFT ID 2397571
Contract performance conditions: Will be stated in the RFT.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality of their responses to the rules and criteria outlined in the qualification questionnaire and it is anticipated that the top scoring 5 applicants will be invited to…
… tender,. subject to that number qualifying.
… tender, subject to that number qualifying.
Number of participants to be contemplated: 2
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Contact
Contact point: Maja Pomohaczi
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2397571 🌏

Reference
Additional information
It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this Portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for this service. 3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenders. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant. 6) At its absolute discretion, the contracting entity may elect to terminate this procurement process or any contract awarded at any time. 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, this this is not to be regarded as a de facto requirement. In all cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 8) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2023/S 178-553829 (2023-09-12)
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