SINGLE PARTY FRAMEWORK FOR THE PROVISON OF CATERING SERVICES FOR THE JOCKEY AND GROOMS CANTEEN FOR HRI RACECOURSES LTD

Horse Racing Ireland HRI

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co Kildare. This agreement shall be open for all HRI Racecourses as well as those of its affiliates / associates to utilise, including but not limited to Cork Racecourse and The Curragh Racecourse. For the purpose of this tender process, it is anticipated that only Leopardstown Racecourse and Fairyhouse Racecourse will enter into contracts under this Framework Agreement. However, the Contracting Authority reserves the right to enter into subsequent contract for the remaining racecourses if the need arises. Two of the four racecourses owned and managed by Horse Racing Ireland (HRI) require a Catering Service for the Jockey’s and Grooms’ Canteen for all race days using existing canteen facilities. Please refer to the attached document for specification of service.

Deadline

The time limit for receipt of tenders was 2023-07-26. The procurement was published on 2023-06-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-06-20 Contract notice
2023-11-16 Contract award notice
Contract notice (2023-06-20)
Object
Scope of the procurement
Title: Canteen and catering services
Short description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre. HRI Headquarters are located in Ballymany, Newbridge, Co Kildare. This agreement shall be open for all HRI Racecourses as well as those of its affiliates / associates to utilise, including but not limited to Cork Racecourse and The Curragh Racecourse. For the purpose of this tender process, it is anticipated that only Leopardstown Racecourse and Fairyhouse Racecourse will enter into contracts under this Framework Agreement. However, the Contracting Authority reserves the right to enter into subsequent contract for the remaining racecourses if the need arises. Two of the four racecourses owned and managed by Horse Racing Ireland (HRI) require a Catering Service for the Jockey’s and Grooms’ Canteen for all race days using existing canteen facilities. Please refer to the attached document for specification of service.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Canteen and catering services 📦
Additional CPV: Catering services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland HRI
Postal address: Ballymany
Postal town: The Curragh
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: procure@hri.ie 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-06-20 📅
Submission deadline: 2023-07-26 📅
Publication date: 2023-06-22 📅
Identifiers
Notice number: 2023/S 119-375065
OJ-S issue: 119
Additional information
1) Interested parties must register their interest on the eTenders website in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;. 2) This is the sole call for competition for this service;. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;. 4) Establishment of the framework will be subject to the approval of the competent authorities;. 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;. 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated total value: 550 000 EUR 💰
Estimated value excluding VAT: 550 000 EUR 💰
Duration: 48 months
Description of renewals:
This framework agreement will have a maximum potential duration of four (4) years. In the first instance, it is anticipated that a contract of two (2) years’ duration with an option to extend up to a maximum of four (4) years will be entered into with the successful tenderer emerging form this competitive process
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Place of performance
Main site or place of performance: Ireland

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-07-26 📅
Tender opening time: 12:30

Contracting authority
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Reference
Additional information
Estimated timing for further notices: 4 years

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
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Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2023/S 119-375065 (2023-06-20)
Contract award notice (2023-11-16)
Object
Scope of the procurement
Title: Single Party Framework Agreement for the Provision of Catering Services for the Jockey and Grooms Canteen for HRI Racecourse Ltd.
Short description:
This competitiion refers to the previously advertised OJEU REF 2023/S 119-375065. Due to technical issues, this competition had to be re-published on the eTenders platform to allow for the creation of the creation of a results notice
Type of contract: Services
Products/services: Catering services 📦
Estimated value excluding VAT: 540 000 EUR 💰
Description
Internal identifier: 0001
Duration
Start date: 2023-08-18 📅
End date: 2025-08-14 📅
Award criteria
Cost criterion (name): Cost
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator ✅

Award of contract
A contract/lot is awarded ✅
Lot Identification Number: LOT-0001
Contract Number: TEN-0001
Date of conclusion of the contract: 2023-08-18 📅
Tender identifier: 000000000
Identifier of lot or group of lots: LOT-0001
Information about tenders
Name of the tendering party: TPA-0001
Name and address of the contractor
Name: Coles Catering Limited
National registration number: 65488000
Department: Coles Catering Limited
Postal address: O Higgins Terrace
Curragh Camp
Postal code: R56 ER28
Postal town: Kildare
Country: Ireland 🇮🇪
E-mail: trevor@colescatering.ie 📧
Phone: +353 873900285 📞
URL: http://colescatering.ie 🌏
The winner is listed on a regulated market ✅

Contracting authority
Name and addresses
Name: Horse Racing Ireland
National registration number: IE9605282N
Postal address: Horse Racing Ireland
Ballymany
The Curragh
Postal code: R56 XE37
Postal town: County Kildare
Country: Ireland 🇮🇪
E-mail: info@hri.ie 📧
Phone: +353 45 455 456 📞
URL: https://www.hri.ie 🌏
Address of the buyer profile: https://www.hri.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Social protection

Complementary information
Review body
Name: High Court of Ireland
National registration number: Not applicable
Department: The High Court of Ireland
Postal code: D07 N972
E-mail: highcourtscentraloffice@courts.ie 📧
Phone: +353 8886699 📞
URL: https://highcourtservice.ie 🌏
Source: OJS 2023/S 222-700500 (2023-11-16)
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