Replacement of defective tiling in catering kitchen with PVC hygienic wall cladding and associated works for the European Commission at its premises at Grange, Dunsany, County Meath, Ireland

European Commission

Contract notice Works Section I: Contracting authority I.1) Name, addresses and contact point(s): European Commission, Directorate-General for Health and Consumers, Directorate A — General Affairs, attention: Mr Serge Christiane, Grange, Dunsany, Trim, County Meath, Ireland. Frances O'Sullivan. Tel. Sanco-irl-cft@ec.europa.eu. Internet address(es): General address of the contracting authority: http://ec.europa.eu/dgs/health_consumer/index_en.htm. Further information can be obtained at: As in abovementioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in abovementioned contact point(s). Tenders or requests to participate must be sent to: As in abovementioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. General public services. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Replacement of defective tiling in catering kitchen with PVC hygienic wall cladding and associated works for the European Commission at its premises at Grange, Dunsany, County Meath, Ireland. Type of contract and location of works, place of delivery or of performance: Works. Execution. IRL-Grange, Dunsany, County Meath. A public contract. Short description of the contract or purchase(s): Removal of defective tiles and adhesive from an area of 470 m² and replacing with PVC hygienic wall cladding. Associated works in removal and refitting of kitchen equipment including mechanical and electrical ancillary supplies. Common procurement vocabulary (CPV): 45453100, 45431200. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Removal of existing tiling and adhesive and replacing with PVC hygienic wall cladding for an area of 470 m². Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: To be stated in the tender documents which will be sent to shortlisted candidates. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: To be stated in the tender documents which will be sent to shortlisted candidates. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Tenders can be submitted by groupings of service providers/suppliers who will not be required to adopt a particular legal form prior to the contract being awarded, but may be required to do so after the award if this formulation is necessary for the good execution of the contract. However, a grouping of firms must nominate 1 party to be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration, and for coordination. The documents required and listed in the following paragraphs 'Exclusion criteria and supporting documents' and 'Selection criteria' must be supplied by every member of the grouping. Each member of the grouping assumes a joint and several liability towards the Commission. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Requests to participate must be submitted using 1 of the following methods: — registered post, as evidenced by the postmark, to the address indicated in Section I.1, — delivery (in person or by any party representing the candidate, or by courier) to the address indicated in Section I.1. This department is open from 8:30 until 17:00, Monday to Thursday, and from 8:30 until 16:00 on Fridays. It is closed at weekends and on Commission holidays. For deliveries by courier, the valid date of dispatch will be the date on the courier's delivery note. For deliveries made in person or by any party representing the candidate, delivery will, in this case, be confirmed by a receipt dated and signed by an official of the department indicated in Section I.1. — quote reference 'SANCO/A6/2009/02 Kitchen Tiles' in their request to participate, — enclose the documents and information required in points III.2.1 to III.2.3, — enclose identity details as follows: name, legal status, nationality, address, telephone and fax numbers, contact name and e-mail address, VAT number, official registration number (where applicable) and bank details. Legal position — means of proof required: name of the country in which candidates have their head office or are domiciled, enclosing the documents evidencing this under the law in their country of residence. Candidates' requests to participate must include a solemn declaration, duly signed and dated, stating that they are not in any of the situations listed hereafter which would disqualify them from participating in a contract. Groupings must furnish separate declarations for each member. Candidates will be disqualified from taking part in the contract if they: (a) are bankrupt or being wound up, if their affairs are being administered by the court or if they have entered into an arrangement with creditors, if they have suspended business activities, if they are the subject of proceedings of this nature or if they are in any analogous situation arising from a similar procedure under national laws or regulations; (b) have been convicted of an offence concerning their professional conduct by a judgment which has the force of 'res judicata'; (c) have been guilty of grave professional misconduct proven by any means which the contracting authorities can justify; (d) have not fulfilled their obligations to pay social security contributions or taxes in accordance with the legal provisions of their country of residence or with those of the country of the contracting authority, or those of the country where the contract is to be carried out; (e) have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests; (f) have been declared to be in serious breach of contract for failure to comply with their contractual obligations, following another procurement procedure or grant award procedure financed by the Community budget. Moreover, interested parties are informed that candidates or tenderers will not be awarded the contract if, during the procurement procedure, they: — are subject to a conflict of interests, — are guilty of misrepresentation in furnishing the information required by the contracting authority in order to take part in the contract, or have not furnished said information. Administrative or financial penalties may be imposed by the contracting authority on tenderers who are in 1 of the cases of exclusion provided for above, in accordance with Articles 93, 94 and 96 of the Financial Regulation (Council Regulation 1605/2002 of 25.6.2002) and Article 133 of the Implementing Regulation (Commission Regulation 2342/2002 of 23.12.2002). Candidates invited to tender must include a solemn declaration with their tenders, duly signed and dated, stating that they are not in any of the situations which would disqualify them from being awarded a contract. The tenderer to whom the contract will be awarded must furnish, within the time limit indicated by the contracting authority and before the contract is signed, the following documents in support of the solemn declaration with regard to the situations which would disqualify him from participation in the contract: — a recent extract from the judicial record or, failing this, an equivalent document recently issued by the appropriate judicial or administrative body in the country in which tenderers reside, stating that they are not in any of the situations described in (a), (b) and (e) which would disqualify them from participating in a contract, — a recently-issued certificate from the appropriate body in the country in which tenderers reside, stating that they have fulfilled their obligations in respect of payment of social security contributions and taxes in accordance with the legal provisions of the country in which they reside. Where no such document or certificate is issued in the country concerned, it may be replaced by a statement under oath or, failing that, a solemn declaration made by tenderers before a judicial or administrative body, a notary or a qualified professional body in their country. Tenders submitted by a consortium, grouping or association of companies must contain: (a) a document detailing the composition and constitution of the entity or legal form of this cooperation should they be awarded the contract; (b) a letter signed by each grouping member stating that they undertake to carry out the work and specifying their role, qualifications and experience. Tenderers failing to provide this document may be automatically excluded. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Applicants must prove that they are economically and financially viable by furnishing 1 or more of the following documents: a) copy of the balance sheets and operating accounts for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, suppliers are unable to provide them, they must enclose a statement as to annual pre-tax profits for the past 3 years. If the balance sheets or the statement show an average loss over the past 3 years, then candidates must furnish another document as proof of their financial and economic standing, such as appropriate bank references or proof of professional risk insurance cover; b) statement as to the overall annual turnover realised over the past 3 financial years; c) statement as to annual turnover during the past 3 financial years specifically for the provision of services covered by this contract. If, for some exceptional reason which the contracting authority considers justified, the tenderer or candidate is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means. Minimum level(s) of standards possibly required: Applicants must show a minimum annual turnover of EUR 250 000 in the type of works covered by this contract. Information and formalities necessary for evaluating if requirements are met: Applicants must demonstrate their ability to fulfil minimum levels of standards by means of: (1) proof of C2 certification; (2) a list of contracts under which relevant works were provided over the past year in the fields covered by the contract together with: (a) details of their values; (b) the locations to which they were provided; (c) details of their public or private recipients; (d) which, if any, activities were subcontracted; (3) proof of suitably experienced personnel by means of CVs or other appropriate information. Minimum level(s) of standards possibly required: The eventual contractor and any subcontractors must be C2 compliant specialised in tiling works and the placing of PVC hygienic wall cladding in catering kitchens and must have successfully completed at least 2 projects of the type covered by this contract in the last year. The project manager must have a similar level of experience. It is important that the contractor and project manager have sufficiently good knowledge of English to work in an English-speaking environment. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Restricted. Award criteria IV.2.1) Award criteria: Lowest price. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: SANCO/A6/2009 Kitchen tiles. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Payable documents: no. Time limit for receipt of tenders or requests to participate: 4.3.2009 (16:30). Language(s) in which tenders or requests to participate may be drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. (1) The attention of interested parties is drawn to the aim of this notice, i.e. to select candidates who will receive the specifications and be invited to tender. (2) NB: interested parties are requested to observe strictly the conditions stated in point III.2 when submitting their request to participate, namely: — to send their application by post before the deadline in point IV.3.4. Applications sent after the deadline in point IV.3.4 will be automatically rejected, — to enclose all the documents and information requested in points III.2.1 to III.2.3. Incomplete applications may be automatically discarded. (3) Interested parties are requested to refrain from seeking further information at this stage. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. cfi.registry@curia.europa.eu. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 23.1.2009.

The time limit for receipt of tenders was 2009-03-04. The procurement was published on 2009-02-04.

• • European Commission

• • Tiling work › Wall-tiling work
• • Overhaul and refurbishment work › Refurbishment work