Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): Eurofound — European Foundation for the Improvement of Living and Working Conditions, attention: Inma Kinsella, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. imk@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in abovementioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in abovementioned contact point(s). Tenders or requests to participate must be sent to: As in abovementioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of English language copy editing and proofing services. Type of contract and location of works, place of delivery or of performance: Services. at contractor's premises with occasional meetings at Eurofound's premises. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: Duration in months: 48. Estimated total value of purchases for the entire duration of the framework agreement: Estimated value excluding VAT: EUR 120 000. Short description of the contract or purchase(s): To obtain the services of 3 freelance English language copy editors to assist the in-house editors with information and communication products destined for publication. Common procurement vocabulary (CPV): 79822000, 79821100. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Content of the tasks: copy-editing and (re)writing. assessing the quality of the text (for completeness, accuracy, relevance and coherence) on the basis of the editorial guidelines as well as the publication plan for the manuscript; b. proofreading text and checking for compliance with the house style and the EU inter-institutional style guide and overall consistency with other texts in terms of format, structure and style; c. editing/re-writing in clear and appropriate English; The originals generally come from a variety of authors, including both Eurofound staff and external researchers, with varying linguistic backgrounds; d. (re)writing/editing short articles for web pages and/or hand outs or slides on the basis of longer reports; e. resolving queries with the authors and Eurofound editorial team; f. identifying and inserting appropriate references/hypertext links; g. providing feedback about templates, guidelines and workflow procedures. Eurofound chief editor contacts the freelance editor with the request to edit/(re)write or proofread a text for a particular date. a. the request would normally imply that work can start within a week's time; b. the freelance editor and chief editor agree on the estimate in accordance with established rates and the deadline; c. the freelance editor receives an order for the required job based on the accepted estimate; d. the freelance editor copy-edits/proofs the text. This might require consultation with the chief editor or librarian and/or the author directly; e. the freelance editor sends back by electronic mail the text in MS Word, with her/his contribution clearly marked via 'track changes' mode or in PDF; f. the editorial team assesses the work and gives feedback within a couple of days, normally via email; g. the text goes for formatting/typesetting or correction; h. the proof goes (back) to the proofreader; i. the proof is approved by the freelance proofreader; j. the chief editor checks the final proof; k. the text is passed for publication; l. the text is uploaded/printed. The approximate value of each of the 3 contracts is up to a maximum of EUR 40 000 over a 48 month period (up to a maximum of EUR 10 000 per annum). Duration of the contract or time-limit for completion: Duration in months: 48 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the draft framework contract as provided in the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: The exclusion criteria as detailed in the tender specifications must be met. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers. Information and formalities necessary for evaluating if requirements are met: Technical capacity: — infrastructure for editing is MS Word-based. The editor will be required to use features in MS Word such as 'track changes' and 'comments'; — experience working with templates; — experience of web editing using Dreamweaver (desirable but not essential); — experience with and access to Adobe Acrobat Reader; — e-mail access; — on-screen proofing experience desirable; — qualifications and experience in writing and editing; — skills and ability to deliver the specified service; — assessment of competence and style. Evidence of the minimum levels of the above requirements must be provided by: — a detailed list of the principal services provided in the past 3 years including the value, dates and recipients of the services provided; — a list of the tenderer's technical equipment; — CV's of the writers/editors and proof checkers proposed, For the purpose of assessing competence and style, tenderers are requested to submit at least 3 and no more than 5 examples of their work showing the changes made to the original text. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Level of detail in the proposal demonstrating an understanding of the services required by Eurofound. Originality, relevance and preciseness of approach. Balance of skills mix of proposed editor/writer profile. Price. The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfies the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: '09/0265/01'. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 30.3.2009 (12:00). Time limit for receipt of tenders or requests to participate: 6.4.2009 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tender). tenders will be opened at the offices of Eurofound room number LH5. Persons authorised to be present at the opening of tenders: yes. One person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Inma M Kinsella in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/procurement/index.htm. The tender information pack can also be obtained from Eurofound. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Inma M Kinsella either by post, facsimile ((353-1) 282 64 56/282 42 09) or electronic mail (imk@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate (1 marked 'Original' – unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender no. For the attention of Inma M Kinsella Tender from: (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc, and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. cfi.registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1 avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/ en/default.htm. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 13.2.2009.
Deadline
The time limit for receipt of tenders was 2009-04-06.
The procurement was published on 2009-02-25.
Contract notice (2009-02-13) Object Scope of the procurement
Title: Provision of English language copy editing and proofing services
Full text:
“Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): Eurofound — European Foundation for the Improvement of...”
Full text
Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): Eurofound — European Foundation for the Improvement of Living and Working Conditions, attention: Inma Kinsella, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. imk@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in abovementioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in abovementioned contact point(s). Tenders or requests to participate must be sent to: As in abovementioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of English language copy editing and proofing services. Type of contract and location of works, place of delivery or of performance: Services. at contractor's premises with occasional meetings at Eurofound's premises. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: Duration in months: 48. Estimated total value of purchases for the entire duration of the framework agreement: Estimated value excluding VAT: EUR 120 000. Short description of the contract or purchase(s): To obtain the services of 3 freelance English language copy editors to assist the in-house editors with information and communication products destined for publication. Common procurement vocabulary (CPV): 79822000, 79821100. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: Content of the tasks: copy-editing and (re)writing. assessing the quality of the text (for completeness, accuracy, relevance and coherence) on the basis of the editorial guidelines as well as the publication plan for the manuscript; b. proofreading text and checking for compliance with the house style and the EU inter-institutional style guide and overall consistency with other texts in terms of format, structure and style; c. editing/re-writing in clear and appropriate English; The originals generally come from a variety of authors, including both Eurofound staff and external researchers, with varying linguistic backgrounds; d. (re)writing/editing short articles for web pages and/or hand outs or slides on the basis of longer reports; e. resolving queries with the authors and Eurofound editorial team; f. identifying and inserting appropriate references/hypertext links; g. providing feedback about templates, guidelines and workflow procedures. Eurofound chief editor contacts the freelance editor with the request to edit/(re)write or proofread a text for a particular date. a. the request would normally imply that work can start within a week's time; b. the freelance editor and chief editor agree on the estimate in accordance with established rates and the deadline; c. the freelance editor receives an order for the required job based on the accepted estimate; d. the freelance editor copy-edits/proofs the text. This might require consultation with the chief editor or librarian and/or the author directly; e. the freelance editor sends back by electronic mail the text in MS Word, with her/his contribution clearly marked via 'track changes' mode or in PDF; f. the editorial team assesses the work and gives feedback within a couple of days, normally via email; g. the text goes for formatting/typesetting or correction; h. the proof goes (back) to the proofreader; i. the proof is approved by the freelance proofreader; j. the chief editor checks the final proof; k. the text is passed for publication; l. the text is uploaded/printed. The approximate value of each of the 3 contracts is up to a maximum of EUR 40 000 over a 48 month period (up to a maximum of EUR 10 000 per annum). Duration of the contract or time-limit for completion: Duration in months: 48 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the draft framework contract as provided in the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: The exclusion criteria as detailed in the tender specifications must be met. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers. Information and formalities necessary for evaluating if requirements are met: Technical capacity: — infrastructure for editing is MS Word-based. The editor will be required to use features in MS Word such as 'track changes' and 'comments'; — experience working with templates; — experience of web editing using Dreamweaver (desirable but not essential); — experience with and access to Adobe Acrobat Reader; — e-mail access; — on-screen proofing experience desirable; — qualifications and experience in writing and editing; — skills and ability to deliver the specified service; — assessment of competence and style. Evidence of the minimum levels of the above requirements must be provided by: — a detailed list of the principal services provided in the past 3 years including the value, dates and recipients of the services provided; — a list of the tenderer's technical equipment; — CV's of the writers/editors and proof checkers proposed, For the purpose of assessing competence and style, tenderers are requested to submit at least 3 and no more than 5 examples of their work showing the changes made to the original text. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Level of detail in the proposal demonstrating an understanding of the services required by Eurofound. Originality, relevance and preciseness of approach. Balance of skills mix of proposed editor/writer profile. Price. The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfies the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: '09/0265/01'. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 30.3.2009 (12:00). Time limit for receipt of tenders or requests to participate: 6.4.2009 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tender). tenders will be opened at the offices of Eurofound room number LH5. Persons authorised to be present at the opening of tenders: yes. One person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Inma M Kinsella in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/procurement/index.htm. The tender information pack can also be obtained from Eurofound. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Inma M Kinsella either by post, facsimile ((353-1) 282 64 56/282 42 09) or electronic mail (imk@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate (1 marked 'Original' – unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender no. For the attention of Inma M Kinsella Tender from: (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc, and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. cfi.registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1 avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/ en/default.htm. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 13.2.2009.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Service contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: Eurofound - European Foundation for the Improvement of Living and Working Conditions
Country: Ireland 🇮🇪 Contact
Internet address: imk@eurofound.europa.eu📧
Reference Dates
Publication date: 2009-02-25 📅
Date received: 2009-02-13 📅
Date dispatched: 2009-02-13 📅
Submission deadline: 2009-04-06 📅
Date for dispatch of contract documents: 2009-03-30 📅
Identifiers
Notice number (legacy): 54814-2009
OJ-S issue: 38/2009
Refers to notice: 71350-2008