Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions (Eurofound), attn: Raymond Comerford, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. rac@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of catering services. Type of contract and location of works, place of delivery or of performance: Services. Eurofound's premises. A public contract. Short description of the contract or purchase(s): Provision of catering services. The contractor will provide catering for conferences, meetings, working lunches and other events, as described under point 4 of the tender specifications. The contractor will provide canteen service in the dining hall for approximately 45 staff on each working weekday over 51 weeks per year, as follows: morning break (coffee/snack, etc.): 10:30 to 11:00 and 15:30 to 16:00; lunch: 12:30 to 14:30. Common procurement vocabulary (CPV): 55500000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: A. Provision of catering for conferences, meetings, working lunches/dinners and other events for between 1 500 and 2 000 people per year with numbers of participants per event ranging from 10 to 120. Notification of final number of participants shall be given to the contractor at least 5 days or, in exceptional circumstances, 2 days before the date of the function. a) 4-course lunch or dinner (starter/main course/dessert/coffee): — served meal in dining hall, — self-service meal in dining hall, — served meal in meeting room (for a maximum of 15 people); b) reception canapés (food only); c) wine — per bottle 75 cl; d) beer — per glass 25 cl; e) tea/coffee + biscuits (up to 5 000 cups of coffee per year). B. Staff service (approximated daily sales figures on page 14 of the tender specifications): Morning break: scones, croissants, Danish pastries, toast, butter and jams, coffee, tea, juices, yoghurt and a selection of fresh fruit. meat, fish, vegetarian portion, salad portion, vegetable/potato portion, soup, bread, rolls, sandwiches, dessert (fruit salad), tea, percolated/instant coffee, Rombouts filters, herbal tea, soft drinks, butter portion, yoghurt, fruit. The contractor shall manage hot drink vending machines in 2 coffee docks which are the property of Eurofound located on the ground and first floor of the main building, including responsibility for the collection of used crockery and cutlery. The contractor shall manage the snack vending machine which will be located in the dining hall area. A number of 4–6 external conferences are organised yearly on the Eurofound premises for which catering is required. Negotiation of price and billing are dealt directly with the beneficiary. The estimated annual budget is up to a maximum of EUR 100 000. Over a 4-year period the total maximum estimated budget is EUR 400 000. Range: between EUR 0 and EUR 400 000. Duration of the contract or time limit for completion: Duration in months: 48 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: the exclusion criteria as detailed in the tender specifications must be met. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: a) the tenderer should provide a list of references including contact details (minimum 5) for recent similar contracts; b) the tenderer should be fully qualified and should have competence in all aspects of catering; c) the tenderer should provide details of the catering services, having in mind the size and requirement of Eurofound including proposed menu options; d) the tenderer should provide evidence to show they are fully compliant with 'Hazard Analysis and Critical Control Points' (HACCP) principles. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Level of detail in the proposal demonstrating an understanding of the services required by Eurofound. Evidence of good contract management and quality assurance measures in place and demonstrate how they will be applied to the performance of this contract. Menu options proposed. The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfy the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/1400/01. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 6.8.2008 (12:00). Time limit for receipt of tenders or requests to participate: 13.8.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tenders). Tenders will be opened at the offices of Eurofound room No: MB 0/38. Persons authorised to be present at the opening of tenders: yes. 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Mr Raymond Comerford in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: Yes. Estimated timing for further notices to be published: 2012. Contract related to a project and/or programme financed by EU funds: No. Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/tenders/index.htm. The tender information pack can also be obtained from the Foundation. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Raymond Comerford either by post, fax ((353-1) 282 64 56/282 42 09) or electronic mail (rac@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, fax, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate (1 marked 'Original' — unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked 'Invitation to tender No 08/1400/01. Raymond Comerford. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of the First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. cfi.registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/en/default.htm. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 3.7.2008.
Deadline
The time limit for receipt of tenders was 2008-08-13.
The procurement was published on 2008-07-15.
Contract notice (2008-07-03) Object Scope of the procurement
Title: Provision of catering services
Full text:
“Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and...”
Full text
Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions (Eurofound), attn: Raymond Comerford, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. rac@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of catering services. Type of contract and location of works, place of delivery or of performance: Services. Eurofound's premises. A public contract. Short description of the contract or purchase(s): Provision of catering services. The contractor will provide catering for conferences, meetings, working lunches and other events, as described under point 4 of the tender specifications. The contractor will provide canteen service in the dining hall for approximately 45 staff on each working weekday over 51 weeks per year, as follows: morning break (coffee/snack, etc.): 10:30 to 11:00 and 15:30 to 16:00; lunch: 12:30 to 14:30. Common procurement vocabulary (CPV): 55500000. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: A. Provision of catering for conferences, meetings, working lunches/dinners and other events for between 1 500 and 2 000 people per year with numbers of participants per event ranging from 10 to 120. Notification of final number of participants shall be given to the contractor at least 5 days or, in exceptional circumstances, 2 days before the date of the function. a) 4-course lunch or dinner (starter/main course/dessert/coffee): — served meal in dining hall, — self-service meal in dining hall, — served meal in meeting room (for a maximum of 15 people); b) reception canapés (food only); c) wine — per bottle 75 cl; d) beer — per glass 25 cl; e) tea/coffee + biscuits (up to 5 000 cups of coffee per year). B. Staff service (approximated daily sales figures on page 14 of the tender specifications): Morning break: scones, croissants, Danish pastries, toast, butter and jams, coffee, tea, juices, yoghurt and a selection of fresh fruit. meat, fish, vegetarian portion, salad portion, vegetable/potato portion, soup, bread, rolls, sandwiches, dessert (fruit salad), tea, percolated/instant coffee, Rombouts filters, herbal tea, soft drinks, butter portion, yoghurt, fruit. The contractor shall manage hot drink vending machines in 2 coffee docks which are the property of Eurofound located on the ground and first floor of the main building, including responsibility for the collection of used crockery and cutlery. The contractor shall manage the snack vending machine which will be located in the dining hall area. A number of 4–6 external conferences are organised yearly on the Eurofound premises for which catering is required. Negotiation of price and billing are dealt directly with the beneficiary. The estimated annual budget is up to a maximum of EUR 100 000. Over a 4-year period the total maximum estimated budget is EUR 400 000. Range: between EUR 0 and EUR 400 000. Duration of the contract or time limit for completion: Duration in months: 48 (from the award of the contract). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to the tender specifications. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to the tender specifications. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: the exclusion criteria as detailed in the tender specifications must be met. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: a) the tenderer should provide a list of references including contact details (minimum 5) for recent similar contracts; b) the tenderer should be fully qualified and should have competence in all aspects of catering; c) the tenderer should provide details of the catering services, having in mind the size and requirement of Eurofound including proposed menu options; d) the tenderer should provide evidence to show they are fully compliant with 'Hazard Analysis and Critical Control Points' (HACCP) principles. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure IV.1.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. Level of detail in the proposal demonstrating an understanding of the services required by Eurofound. Evidence of good contract management and quality assurance measures in place and demonstrate how they will be applied to the performance of this contract. Menu options proposed. The contract will be awarded on the basis of the quality of the proposal and cost which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfy the necessary economic and technical capacity. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 08/1400/01. Previous publication(s) concerning the same contract: Prior information notice: Notice number in OJ: 2008/S 53-71350 of 15.3.2008. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 6.8.2008 (12:00). Time limit for receipt of tenders or requests to participate: 13.8.2008 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration in month(s): 9 (from the date stated for receipt of tenders). Tenders will be opened at the offices of Eurofound room No: MB 0/38. Persons authorised to be present at the opening of tenders: yes. 1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Mr Raymond Comerford in advance if you intend to be present at the opening of tenders. Complementary information VI.1) This is a recurrent procurement: Yes. Estimated timing for further notices to be published: 2012. Contract related to a project and/or programme financed by EU funds: No. Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/tenders/index.htm. The tender information pack can also be obtained from the Foundation. Requests which should specify how the information pack is to be dispatched, i.e. electronic format or hard copy, must be made in writing to Raymond Comerford either by post, fax ((353-1) 282 64 56/282 42 09) or electronic mail (rac@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, fax, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate (1 marked 'Original' — unbound/unstapled — and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked 'Invitation to tender No 08/1400/01. Raymond Comerford. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of the First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. cfi.registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/en/default.htm. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 3.7.2008.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Service contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: European Foundation for the Improvement of Living and Working Conditions (Eurofound)
Country: Ireland 🇮🇪 Contact
Internet address: rac@eurofound.europa.eu📧
Reference Dates
Publication date: 2008-07-15 📅
Date received: 2008-07-03 📅
Date dispatched: 2008-07-03 📅
Submission deadline: 2008-08-13 📅
Date for dispatch of contract documents: 2008-08-06 📅
Identifiers
Notice number (legacy): 180443-2008
OJ-S issue: 135/2008
Refers to notice: 71350-2008
Object Common procurement vocabulary (CPV)
Code: Canteen and catering services📦
Source: OJS 2008/S 135-180443 (2008-07-03)