Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Måns Mårtensson, Wyattville Road, Loughlinstown, IRL-Dublin 18. mma@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of audiovisual materials for the communication of research findings, data and recommendations to the general public. Type of contract and location of works, place of delivery or of performance: Supplies. Purchase. at the European Foundation's premises in Dublin and/or at a location that will be agreed between the contractor and the Foundation. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: duration in months: 48. Estimated total value of purchases for the entire duration of the framework agreement: (estimated value excluding VAT) range between EUR 0 and EUR 240 000. Frequency and value of the contracts to be awarded: annually to a maximum of EUR 60 000. Short description of the contract or purchase(s): The Foundation's research findings, data and recommendations are communicated at high profile conferences, seminar and workshops (on average 100 events per annum), press events (on average 30 per annum), and disseminated via its web site (on average, circa 4 500 000 user sessions per annum), in reports (circa 150 reports per annum) and at visits to the Foundation's premises in Dublin and Brussels (about 50 visiting groups per year). While the visibility of the Foundation and the positive acknowledgement of its work from stakeholders at EU level have increased in recent years, the Foundation recognises the need to communicate more effectively with the general public. By presenting its recent research findings, data and recommendations in the audiovisual format, is it anticipated that European television and audiovisual media would more readily and effectively convey the Foundation's key messages to the general audience. The 2-fold objectives of the project are: A. To produce complete promotional films, in various lengths and formats, as part of the Foundation's focused communication efforts to disseminate research findings, data and recommendations to the general public. B. Ultimately, over the period of 4 years, build a library of complete films and raw video footage, images and copyright free audiovisual material that can be combined and used in the Foundation's communication activities. Against this background, the ambition with this open tender procedure is to find a suitable producer of audiovisual material for communication purposes that can help realise these objectives. Common procurement vocabulary (CPV): 32321300. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: The external supplier will be requested to produce and deliver audiovisual material relating to 3, or about 3 communication priorities/topics per year. Each topic could result in 1 or all of the following deliverables (approximate time indications only): A. 10 minute complete film (broadcast quality). B. 3 minute overview film (broadcast quality). C. 30 second promotional webcast. The production process of each film is on the following 4 parts: A. scripts and production plans; B. On-site filming and sourcing; C. Graphic design and editing; D. Post-production. The products to be produced and delivered will be dependent on the annual communication priorities and the allocation of budget. The products to be produced and delivered will be agreed between the contractor and the Foundation's customer relations manager and press officer. The budget will be up to a maximum cost of EUR 60 000 per year and a total price for the 4-year period of the framework contract agreement will be up to a maximum cost of EUR 240 000. Estimated value, excluding VAT, range: between EUR 0 and EUR 240 000. Duration of the contract or time-limit for completion: Duration: 48 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: See technical specifications, point 8 (terms of payment). Legal form to be taken by the group of economic operators to whom the contract is to be awarded: - contractors, - consortia must indicate in their tender which legal form they intend to assume and specify the role, qualifications and experience of each member of the group. A consortium can be a permanent, legally established grouping or a grouping which has been constituted for this tender procedure. The member of the group (the leader), which will take legal and administrative responsibility for the contract, must also be specified. All members of a consortium (i.e., the leader and all partners), are jointly and severally liable to the contracting authority. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Exclusion criteria - means of proof required. A signed and dated statement that the tenderer is not excluded from participation and from the awarding of the contract, as provided for in Article 93 and 94 Council Regulation No 1605/2002 and according to the provisions of Directive 2004/18/EC. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: the financial and economic standing of the company; evidence of which must be provided by means of 1 or more of the following: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years; (where the tenderer is an individual, he/she is obliged to provide proof of his/her independent status and documentary evidence concerning social security cover, VAT obligations or proof of exemption from VAT as appropriate). Information and formalities necessary for evaluating if requirements are met: a) list of references for similar contracts for the provision of audio visual material specifying clients, dates, sums involved and including examples of previous work within the past 2 years; (i) demonstrating the proven ability to carry out the entire production process, i.e. pre-production, on-site filming, sourcing and graphic design, editing and post-production by way of references; (ii) demonstrating the proven ability to visualise socio-economic research issues by way of references; (iii) illustrating the proven ability to deliver audiovisual material in MPEG-2 and real video formats on DVD by way of references; (iv) demonstrating ability to produce and source own material by way of references; (v) demonstrating the ability to present socio-economic research and key message in a graphical form for audiovisual material, appealing and attractive to the general public by way of references. b) a comprehensive company profile; c) CVs of the staff proposed for this contract; d) profiles of providers proposed for sourcing materials for audiovisual material. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1(a) quality of deliverables and time per production cycle. 2(b) technical merit of the proposal. 3(c) general quality of the proposal. 4(d) evidence of understanding of requirements of the tender and ability to deliver. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. The contract will be awarded on the basis of the quality of the proposal, cost and the competence and experience of the applicants, which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfy the necessary economic and technical criteria. The Foundation will not necessarily award the contract to the lowest bidder. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 2007/0257/02. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 18.5.2007 (12:00). Time-limit for receipt of tenders or requests to participate: 25.5.2007 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tender. tenders will be opened at the offices of the European Foundation, Room MB 0/38 (Library meeting room). Persons authorised to be present at the opening of tenders: yes. Please advice Måns Mårtensson in advance if you intend to be present at the opening. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/tenders/index.htm. The tender information pack can also be obtained from the Foundation. Requests, which should specify how the information pack is to be dispatched, i.e., in electronic format or hard copy, must be made in writing to Måns Mårtensson either by post, facsimile (353-1) 282 64 56/282 42 09 or electronic mail (mma@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked 'Invitation to tender No 2007/0257/02. For the attention of Måns Mårtensson. Tender from (name of tenderer). Not to be opened by the mail service. To be opened by the opening committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the Court of Justice of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/en/default.htm. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 2.4.2007.
Deadline
The time limit for receipt of tenders was 2007-05-25.
The procurement was published on 2007-04-14.
Contract notice (2007-04-02) Object Scope of the procurement
Title: Provision of audiovisual materials for the communication of research findings, data and recommendations to the general public
Full text:
“Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and...”
Full text
Contract notice Supplies Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Måns Mårtensson, Wyattville Road, Loughlinstown, IRL-Dublin 18. mma@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Provision of audiovisual materials for the communication of research findings, data and recommendations to the general public. Type of contract and location of works, place of delivery or of performance: Supplies. Purchase. at the European Foundation's premises in Dublin and/or at a location that will be agreed between the contractor and the Foundation. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: duration in months: 48. Estimated total value of purchases for the entire duration of the framework agreement: (estimated value excluding VAT) range between EUR 0 and EUR 240 000. Frequency and value of the contracts to be awarded: annually to a maximum of EUR 60 000. Short description of the contract or purchase(s): The Foundation's research findings, data and recommendations are communicated at high profile conferences, seminar and workshops (on average 100 events per annum), press events (on average 30 per annum), and disseminated via its web site (on average, circa 4 500 000 user sessions per annum), in reports (circa 150 reports per annum) and at visits to the Foundation's premises in Dublin and Brussels (about 50 visiting groups per year). While the visibility of the Foundation and the positive acknowledgement of its work from stakeholders at EU level have increased in recent years, the Foundation recognises the need to communicate more effectively with the general public. By presenting its recent research findings, data and recommendations in the audiovisual format, is it anticipated that European television and audiovisual media would more readily and effectively convey the Foundation's key messages to the general audience. The 2-fold objectives of the project are: A. To produce complete promotional films, in various lengths and formats, as part of the Foundation's focused communication efforts to disseminate research findings, data and recommendations to the general public. B. Ultimately, over the period of 4 years, build a library of complete films and raw video footage, images and copyright free audiovisual material that can be combined and used in the Foundation's communication activities. Against this background, the ambition with this open tender procedure is to find a suitable producer of audiovisual material for communication purposes that can help realise these objectives. Common procurement vocabulary (CPV): 32321300. Contract covered by the Government Procurement Agreement (GPA): Yes. Quantity or scope of the contract II.2.1) Total quantity or scope: The external supplier will be requested to produce and deliver audiovisual material relating to 3, or about 3 communication priorities/topics per year. Each topic could result in 1 or all of the following deliverables (approximate time indications only): A. 10 minute complete film (broadcast quality). B. 3 minute overview film (broadcast quality). C. 30 second promotional webcast. The production process of each film is on the following 4 parts: A. scripts and production plans; B. On-site filming and sourcing; C. Graphic design and editing; D. Post-production. The products to be produced and delivered will be dependent on the annual communication priorities and the allocation of budget. The products to be produced and delivered will be agreed between the contractor and the Foundation's customer relations manager and press officer. The budget will be up to a maximum cost of EUR 60 000 per year and a total price for the 4-year period of the framework contract agreement will be up to a maximum cost of EUR 240 000. Estimated value, excluding VAT, range: between EUR 0 and EUR 240 000. Duration of the contract or time-limit for completion: Duration: 48 months from the award of the contract. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: See technical specifications, point 8 (terms of payment). Legal form to be taken by the group of economic operators to whom the contract is to be awarded: - contractors, - consortia must indicate in their tender which legal form they intend to assume and specify the role, qualifications and experience of each member of the group. A consortium can be a permanent, legally established grouping or a grouping which has been constituted for this tender procedure. The member of the group (the leader), which will take legal and administrative responsibility for the contract, must also be specified. All members of a consortium (i.e., the leader and all partners), are jointly and severally liable to the contracting authority. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Exclusion criteria - means of proof required. A signed and dated statement that the tenderer is not excluded from participation and from the awarding of the contract, as provided for in Article 93 and 94 Council Regulation No 1605/2002 and according to the provisions of Directive 2004/18/EC. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: the financial and economic standing of the company; evidence of which must be provided by means of 1 or more of the following: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years; (where the tenderer is an individual, he/she is obliged to provide proof of his/her independent status and documentary evidence concerning social security cover, VAT obligations or proof of exemption from VAT as appropriate). Information and formalities necessary for evaluating if requirements are met: a) list of references for similar contracts for the provision of audio visual material specifying clients, dates, sums involved and including examples of previous work within the past 2 years; (i) demonstrating the proven ability to carry out the entire production process, i.e. pre-production, on-site filming, sourcing and graphic design, editing and post-production by way of references; (ii) demonstrating the proven ability to visualise socio-economic research issues by way of references; (iii) illustrating the proven ability to deliver audiovisual material in MPEG-2 and real video formats on DVD by way of references; (iv) demonstrating ability to produce and source own material by way of references; (v) demonstrating the ability to present socio-economic research and key message in a graphical form for audiovisual material, appealing and attractive to the general public by way of references. b) a comprehensive company profile; c) CVs of the staff proposed for this contract; d) profiles of providers proposed for sourcing materials for audiovisual material. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1(a) quality of deliverables and time per production cycle. 2(b) technical merit of the proposal. 3(c) general quality of the proposal. 4(d) evidence of understanding of requirements of the tender and ability to deliver. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. The contract will be awarded on the basis of the quality of the proposal, cost and the competence and experience of the applicants, which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfy the necessary economic and technical criteria. The Foundation will not necessarily award the contract to the lowest bidder. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 2007/0257/02. Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 18.5.2007 (12:00). Time-limit for receipt of tenders or requests to participate: 25.5.2007 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tender. tenders will be opened at the offices of the European Foundation, Room MB 0/38 (Library meeting room). Persons authorised to be present at the opening of tenders: yes. Please advice Måns Mårtensson in advance if you intend to be present at the opening. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: Parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/tenders/index.htm. The tender information pack can also be obtained from the Foundation. Requests, which should specify how the information pack is to be dispatched, i.e., in electronic format or hard copy, must be made in writing to Måns Mårtensson either by post, facsimile (353-1) 282 64 56/282 42 09 or electronic mail (mma@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked 'Invitation to tender No 2007/0257/02. For the attention of Måns Mårtensson. Tender from (name of tenderer). Not to be opened by the mail service. To be opened by the opening committee only'. if self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the Court of Justice of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int/home/en/default.htm. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an affect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 2.4.2007.
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ie021 🏙️ Notice metadata
Document type: Contract notice
Nature of contract: Supply contract
Regulation: European Institution/Agency or International Organisation
Original language: English 🗣️
Procedure
Procedure type: Open procedure
Award criteria
The most economic tender
Type of bid: Global tender
Awarding authority type: European Institution/Agency or International Organisation
Contracting authority Identity
Awarding authority name: European Foundation for the Improvement of Living and Working Conditions
Country: Ireland 🇮🇪 Contact
Internet address: mma@eurofound.europa.eu📧
Reference Dates
Publication date: 2007-04-14 📅
Date received: 2007-04-02 📅
Date dispatched: 2007-04-02 📅
Submission deadline: 2007-05-25 📅
Date for dispatch of contract documents: 2007-05-18 📅
Identifiers
Notice number (legacy): 88477-2007
OJ-S issue: 73/2007