Maintenance Services (Registration Code CV1001)

Circle Voluntary Housing Association CLG

Circle Voluntary are inviting tenders in respect of Periodic Servicing, Inspections, Routine and Responsive Maintenance including Out of Hours Emergency Callouts, Void Property Works, Major Works and Technical Inspections to their housing stock.
The housing stock is located in Dublin City and the Counties of Clare, Cork, Dun Laoghaire-Rathdown, Fingal, Kildare, Limerick, Louth, Meath, South Dublin, Tipperary, Waterford, Wexford and Wicklow

Deadline

The time limit for receipt of tenders was 2023-09-22. The procurement was published on 2023-08-21.

Who?

• Circle Voluntary Housing Association CLG

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2023-08-21	Contract notice
2023-09-20	Additional information

Contract notice (2023-08-21)
Object
Scope of the procurement
Title: Repair and maintenance services
Reference number: CV1001
Short description:

Circle Voluntary are inviting tenders in respect of Periodic Servicing, Inspections, Routine and Responsive Maintenance including Out of Hours Emergency Callouts, Void Property Works, Major Works and Technical Inspections to their housing stock. The housing stock is located in Dublin City and the Counties of Clare, Cork, Dun Laoghaire-Rathdown, Fingal, Kildare, Limerick, Louth, Meath, South Dublin, Tipperary, Waterford, Wexford and Wicklow

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services 📦
Additional CPV: Joinery and carpentry installation work 📦
Heating, ventilation and air-conditioning installation work 📦
Repair and maintenance services of electrical and mechanical building installations 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Circle Voluntary Housing Association CLG
Postal address: Phoenix House, 32-34 Castle Street
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: https://circlevha.ie/ 🌏
E-mail: etenders@rand-associates.co.uk 📧
Phone: +44 1737249475 📞
Fax: +44 1737242012 📠
URL for documents: https://etenders.rand-associates.co.uk/ 🌏
URL for participation: https://etenders.rand-associates.co.uk/ 🌏

Reference
Dates
Date dispatched: 2023-08-21 📅
Submission deadline: 2023-09-22 📅
Publication date: 2023-08-25 📅
Identifiers
Notice number: 2023/S 163-511914
Refers to notice: 2023/S 158-502527
OJ-S issue: 163
Additional information

Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001

Object
Scope of the procurement
Short description:

The housing stock is located in Dublin City and the Counties of Clare, Cork, Dun Laoghaire-Rathdown, Fingal, Kildare, Limerick, Louth, Meath, South Dublin, Tipperary, Waterford, Wexford and Wicklow

Estimated total value: 5 500 000 EUR 💰
Maximum number of lots per tenderer: 3
Information about lots:

Lot 1, Lot 3 and Lot 4

Lot 2, Lot 3 and Lot 4

Title of the lot: Lot 1 - Responsive Maintenance and Void Property Works - Dublin City and Counties of Fingal, Louth and Meath
Lot number: 1
Short description:

Undertake all trades Responsive Maintenance Works including emergency callouts arising during the working day and out of hours emergency callouts and Void Property Works which may include major component renewals (Kitchens, bathrooms, rewires etc) to their various dwellings, estates and schemes.

Duration: 60 months
Additional information:

Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001

Title of the lot: Lot 2 - Responsive Maintenance and Void Property Works - Counties of Clare, Cork, Dun-Laoghaire-Rathdown, Kildare, Limerick, South Dublin, Tipperary, Waterford, Wexford and Wicklow
Lot number: 2
Title of the lot: Lot 3 - Heating Services - Eire Wide
Lot number: 3
Short description:

Undertake Heating Services – Domestic Heating Appliances and Installations Servicing, Maintenance and Installations to their various dwellings, estates and schemes which may include major component renewals, fuel switches etc.

The Service may include in respect of gas, lpg, oil, sold fuel and electric heating and hot water appliances and installations the following:

• Periodic inspections, testing, servicing and certification;

• Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;

• Major component renewals ;

• Renewal or provision or fuel switching of central heating installations

• Checking, testing smoke, heat and carbon monoxide detectors

Title of the lot: Lot 4 - Electrical Services - Eire Wide
Lot number: 4
Short description:

Provide servicing, repairs and installation works to their various dwellings, estates and schemes. The electrical servicing, repairs and installation works to includes but is not limited to the inspection, servicing, testing and certification of domestic and communal electrical installations and breakdown callouts, repairs and maintenance to domestic and communal electrical installations including electric heating, renewal of domestic and communal electrical installations

Place of performance
Main site or place of performance:

Dublin City and Counties of Fingal, Louth and Meath

Counties of Clare, Cork, Dun-Laoghaire-Rathdown, Kildare, Limerick, South Dublin, Tipperary, Waterford, Wexford and Wicklow

Eire Wide

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2023-09-22 📅
Tender opening time: 15:30

Contracting authority
Identity
National registration number: IP136
Contact
Contact point: David Miller
Address of the buyer profile: https://circlevha.ie/ 🌏
Documents URL: https://etenders.rand-associates.co.uk/ 🌏

Reference
Additional information

All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification.

All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account.

Bidders may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 8th September 2023. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.

It is the Bidder's responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the Bidder seeking clarification will not be disclosed to other Bidders.

When uploading Tender documentation , Bidders must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 22nd September at 15:00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to any of the Employers and Rand Associates Consultancy Services Ltd only after the closing deadline. Should Bidders have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand helpdesk by sending an email to eTenders@rand-associates.co.uk.

The Employers reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion.

The Employers shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt , all costs incurred by any applicant and/or tenderer before signature of any contract with any one of the Employers shall be incurred entirely at that applicants/tenderer's risk.

The subject matter of the contract has been scoped to take into account the priorities of the Employers relating to economic, social and environmental well-being. These are described in the Procurement Documents. The Employers reserves the right to procure similar or identical works outside of the proposed Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.

Complementary information
Review body
Name: The Chief Registrar
Postal address: High Court, The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines:

In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010 and the European Communities (Public Authorities' Contracts) (Review Procedures) (Amendment) Regulations 2015

Body responsible for mediation procedures
Same as: Review body
Source: OJS 2023/S 163-511914 (2023-08-21)

Additional information (2023-09-20)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Painting and glazing work 📦

Reference
Dates
Date dispatched: 2023-09-20 📅
Submission deadline: 2023-10-20 📅
Publication date: 2023-09-25 📅
Identifiers
Notice number: 2023/S 184-576618
Refers to notice: 2023/S 163-511914
OJ-S issue: 184
Additional information

All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account onetenders@Rand , users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001

Source: OJS 2023/S 184-576618 (2023-09-20)

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