Circle Voluntary are inviting tenders in respect of Periodic Servicing, Inspections, Routine and Responsive Maintenance including Out of Hours Emergency Callouts, Void Property Works, Major Works and Technical Inspections to their housing stock.
The housing stock is located in Dublin City and the Counties of Clare, Cork, Dun Laoghaire-Rathdown, Fingal, Kildare, Limerick, Louth, Meath, South Dublin, Tipperary, Waterford, Wexford and Wicklow
Deadline
The time limit for receipt of tenders was 2023-09-22.
The procurement was published on 2023-08-21.
Object Scope of the procurement
Title: Maintenance Services (Registration Code CV1001)
CV1001
Products/services: Repair and maintenance services📦
Short description:
“Circle Voluntary are inviting tenders in respect of Periodic Servicing, Inspections, Routine and Responsive Maintenance including Out of Hours Emergency...”
Short description
Circle Voluntary are inviting tenders in respect of Periodic Servicing, Inspections, Routine and Responsive Maintenance including Out of Hours Emergency Callouts, Void Property Works, Major Works and Technical Inspections to their housing stock.
The housing stock is located in Dublin City and the Counties of Clare, Cork, Dun Laoghaire-Rathdown, Fingal, Kildare, Limerick, Louth, Meath, South Dublin, Tipperary, Waterford, Wexford and Wicklow
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Estimated value excluding VAT: EUR 5 500 000 💰
Information about lots
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
Scope of the procurement
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1, Lot 3 and Lot 4
Lot 2, Lot 3 and Lot 4
Undertake all trades Responsive Maintenance Works including emergency callouts arising during the working day and out of hours emergency callouts and Void Property Works which may include major component renewals (Kitchens, bathrooms, rewires etc) to their various dwellings, estates and schemes.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 60
Additional information:
“Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001”
2️⃣ Scope of the procurement
Title:
“Lot 2 - Responsive Maintenance and Void Property Works - Counties of Clare, Cork, Dun-Laoghaire-Rathdown, Kildare, Limerick, South Dublin, Tipperary,...”
Title
Lot 2 - Responsive Maintenance and Void Property Works - Counties of Clare, Cork, Dun-Laoghaire-Rathdown, Kildare, Limerick, South Dublin, Tipperary, Waterford, Wexford and Wicklow
Show more Title
Lot Identification Number: 2
Description
Main site or place of performance:
“Counties of Clare, Cork, Dun-Laoghaire-Rathdown, Kildare, Limerick, South Dublin, Tipperary, Waterford, Wexford and Wicklow”
3️⃣ Scope of the procurement
Title: Lot 3 - Heating Services - Eire Wide
Title
Lot Identification Number: 3
Description
Additional products/services: Heating, ventilation and air-conditioning installation work📦
Additional products/services: Repair and maintenance services of central heating📦
Main site or place of performance: Eire Wide
Description of the procurement:
“Undertake Heating Services – Domestic Heating Appliances and Installations Servicing, Maintenance and Installations to their various dwellings, estates and...”
Description of the procurement
Undertake Heating Services – Domestic Heating Appliances and Installations Servicing, Maintenance and Installations to their various dwellings, estates and schemes which may include major component renewals, fuel switches etc.
The Service may include in respect of gas, lpg, oil, sold fuel and electric heating and hot water appliances and installations the following:
• Periodic inspections, testing, servicing and certification;
• Routine and responsive maintenance including responding to breakdown callouts and provision of replacement parts;
• Major component renewals ;
• Renewal or provision or fuel switching of central heating installations
• Checking, testing smoke, heat and carbon monoxide detectors
4️⃣ Scope of the procurement
Title: Lot 4 - Electrical Services - Eire Wide
Title
Lot Identification Number: 4
Description
Additional products/services: Repair and maintenance services of electrical building installations📦
Description of the procurement:
“Provide servicing, repairs and installation works to their various dwellings, estates and schemes. The electrical servicing, repairs and installation works...”
Description of the procurement
Provide servicing, repairs and installation works to their various dwellings, estates and schemes. The electrical servicing, repairs and installation works to includes but is not limited to the inspection, servicing, testing and certification of domestic and communal electrical installations and breakdown callouts, repairs and maintenance to domestic and communal electrical installations including electric heating, renewal of domestic and communal electrical installations
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Administrative information
Previous publication concerning this procedure: 2023/S 158-502527
Time limit for receipt of tenders or requests to participate: 2023-09-22
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2023-09-22
15:30 📅
Complementary information Additional information
“All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement...”
All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification.
All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account.
Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001
Bidders may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 8th September 2023. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.
It is the Bidder's responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the Bidder seeking clarification will not be disclosed to other Bidders.
When uploading Tender documentation , Bidders must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 22nd September at 15:00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to any of the Employers and Rand Associates Consultancy Services Ltd only after the closing deadline. Should Bidders have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand helpdesk by sending an email to eTenders@rand-associates.co.uk.
The Employers reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion.
The Employers shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt , all costs incurred by any applicant and/or tenderer before signature of any contract with any one of the Employers shall be incurred entirely at that applicants/tenderer's risk.
The subject matter of the contract has been scoped to take into account the priorities of the Employers relating to economic, social and environmental well-being. These are described in the Procurement Documents. The Employers reserves the right to procure similar or identical works outside of the proposed Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
Show more Review body
Name: The Chief Registrar
Postal address: High Court, The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪 Body responsible for mediation procedures
Name: The Chief Registrar
Postal address: High Court, The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪 Review procedure
Precise information on deadline(s) for review procedures:
“In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010 and the European Communities (Public...”
Precise information on deadline(s) for review procedures
In accordance with the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010 and the European Communities (Public Authorities' Contracts) (Review Procedures) (Amendment) Regulations 2015
Show more Service from which information about the review procedure may be obtained
Name: The Chief Registrar
Postal address: High Court, The Four Courts, Dublin 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2023/S 163-511914 (2023-08-21)
Additional information (2023-09-20)
Complementary information Original notice reference
Notice number in the OJ S: 2023/S 163-511914
Changes Text to be corrected in the original notice
Section number: VI.3
Old value
Text:
“All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00...”
Text
All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 8th September 2023.
Show more New value
Text:
“All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00...”
Text
All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 13th October 2023.
Show more Text to be corrected in the original notice
Section number: VI.3
Old value
Text:
“The closing deadline for uploading completed tender submissions is 22nd September at 15:00.” New value
Text:
“The closing deadline for uploading completed tender submissions is 30th October at 15:00.” Text to be corrected in the original notice
Section number: IV.2.2
Old value
Date: 2023-09-22 📅
Time: 15:00
New value
Date: 2023-10-20 📅
Time: 15:00
Text to be corrected in the original notice
Section number: IV.2.7
Old value
Date: 2023-09-22 📅
Time: 15:30
New value
Date: 2023-10-20 📅
Time: 15:30
Other additional information
“All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at...”
All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account onetenders@Rand , users will receive an email with a link to activate their account.
Once activated and logged in , users will need the following code to register for their Tender Documentation: CV1001
Show more
Source: OJS 2023/S 184-576618 (2023-09-20)