Information and analysis on quality of work and employment, industrial relations and restructuring covering Sweden, Croatia and Turkey

European Foundation for the Improvement of Living and Working Conditions

Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Izabela Ksiazak-Klepacka, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. iks@eurofound.europa.eu. Internet address(es): General address of the contracting authority (URL): http://www.eurofound.europa.eu. Further information can be obtained from: the above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: the above-mentioned contact point(s). Tenders or requests to participate must be sent to: the above-mentioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Social policy. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Information and analysis on quality of work and employment, industrial relations and restructuring covering Sweden, Croatia and Turkey. Type of contract and location of works, place of delivery or of performance: Services. Service category No 8. outside the Foundation. A public contract. Information on framework agreement II.1.5) Short description of the contract or purchase(s): The Foundation intends to conclude contracts covering the following: Lot 1: information reporting services: This service includes the provision of a variety of information products covering the 3 areas of quality of work and employment, industrial relations and restructuring in Sweden, Croatia and Turkey. These products will be used for web publication, for further analysis, and for communication outreach. communication outreach services: This service will assist the Foundation to reach the national policy debate and support the dissemination of the Foundation's knowledge. The news service as described in lot 1 should be used, amongst others, as a basis for the communication outreach services. Common procurement vocabulary (CPV): 73210000, 74131200, 74131600. Contract covered by the Government Procurement Agreement (GPA): Yes. Tenders should be submitted for 1 or more lots. Quantity or scope of the contract II.2.1) Total quantity or scope: The contractor(s) should establish a team that can provide: Lot 1: a variety of information products covering the 3 areas of quality of work and employment, industrial relations and restructuring in Sweden, Croatia and Turkey. The Foundation invites tenders for 1 or more of the following sub-lots: sub-lot 1.1 Sweden; sub-lot 1.2 Croatia; sub-lot 1.3 Turkey. assistance to the Foundation to reach the national policy debate and support the dissemination of the Foundation's knowledge. The news service as described in lot 1 should be used, amongst others, as a basis for the communication outreach services. The Foundation invites tenders for 1 or more of the following sub-lots: sub-lot 2.1 Sweden; sub-lot 2.2 Croatia; sub-lot 2.3 Turkey. range between EUR 175 750 and EUR 200 000. Duration of the contract or time-limit for completion Information about lots Lot No 1 Title: Information reporting services 1) Short description: Lot 1: information reporting services: This service includes the provision of a variety of information products covering the 3 areas of quality of work and employment, industrial relations and restructuring in Sweden, Croatia and Turkey. These products will be used for web publication, for further analysis, and for communication outreach. Common procurement vocabulary (CPV): 73210000, 74312000, 74131600. The contractor(s) should establish a team that can provide: lot 1: a variety of information products covering the 3 areas of quality of work and employment, industrial relations and restructuring in Sweden, Croatia and Turkey. The Foundation invites tenders for 1 or more of the following sub-lots: sub-lot 1.1 Sweden; sub-lot 1.2 Croatia; sub-lot 1.3 Turkey. range between 137 750 and EUR 158 000. Additional information about lots: The amount available for the contracts is likely to be as follows: lot 1.1: EUR 63 750 to 75 000 (based on a 12-month contract); lot 1.2: EUR 37 000 to 41 500 (based on a 12-month contract); lot 1.3: EUR 37 000 to 41 500 (based on a 12-month contract). For detailed information regarding duration of contracts see technical specifications (point 2). Communication outreach services 1) Short description: Lot 2: communication outreach services: This service will assist the Foundation to reach the national policy debate and support the dissemination of the Foundation's knowledge. The news service as described in lot 1 should be used, amongst others, as a basis for the communication outreach services. Common procurement vocabulary (CPV): 73210000, 74312000, 74131600. The contractor(s) should establish a team that can provide: lot 2: assistance to the Foundation to reach the national policy debate and support the dissemination of the Foundation's knowledge. The news service as described in lot 1 should be used, amongst others, as a basis for the communication outreach services. The Foundation invites tenders for 1 or more of the following sub-lots: sub-lot 2.1 Sweden; sub-lot 2.2 Croatia; sub-lot 2.3 Turkey. range between EUR 38 000 and EUR 42 000. Additional information about lots: The amount available for the contracts is likely to be as follows: lot 2.1: EUR 20 000 to EUR 22 000 (based on a 12-month contract); lot 2.2: EUR 9 000 to EUR 10 000 (based on a 12-month contract); lot 2.3: EUR 9 000 to EUR 10 000 (based on a 12-month contract). For detailed information regarding duration of contracts see technical specifications (point 2). Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: See technical specifications (terms of payment). Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Consortia must indicate in their tender which legal form they intend to assume and specify the role, qualifications and experience of each member of the group. A consortium can be a permanent, legally-established grouping or a grouping which has been constituted for this tender procedure. The member of the group (the leader), which will take legal and administrative responsibility for the contract, must also be specified. All members of a consortium (i.e., the leader and all partners), are jointly and severally liable to the contracting authority. Other particular conditions to which the performance of the contract is subject: No. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: a) a signed and dated statement that the tenderer is not excluded from participation in the contract, as provided for in Article 29 of Directive 92/50/EEC; b) a signed and dated statement that within the last 3 years the tendering firm/individual has not been required to pay financial penalties or had payment deducted from monies arising from failure to perform in accordance with contractual obligations; c) tenderers are required to produce documentary evidence that they are in compliance with national VAT/tax obligations. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance covers; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years (where the tenderer is an individual, he/she is obliged to provide proof of his/her independent status and documentary evidence concerning social security cover, VAT obligations or proof of exemption from VAT as appropriate). Information and formalities necessary for evaluating if requirements are met: Lot 1 including all sub-lots: a) list of references from recent work in the relevant areas of interest; b) comprehensive description of the organisational structure proving: - sufficient human resources (including back-up) to provide the services for the whole contract period, - the technical capacity to run the services, providing a detailed description of the logistical infrastructure and equipment available to provide the services set out above; c) CVs of the personnel to provide the services, including any subcontractors, indicating relevant professional and academic qualifications and references. Lot 2, including all sub-lots: a) a list of references from recent work in the area of communication outreach services in the Foundation's core research areas of working and living conditions, industrial relations and management of change; b) a comprehensive description of the organisational structure proving: - sufficient human resources (including back-up) to provide the services for the whole contract period, - the technical capacity to run the services, providing a detailed description of the logistical infrastructure and equipment available to provide the services set out above; c) CVs stating the professional and academic qualifications of each member of staff involved in this project, including degree of expertise in the field of information and communication. The level of proficiency in English and the language of the country where the services are to be provided should also be indicated. A thorough knowledge of the social policy issues within the national context and of the actors that influence the national debate is expected as well as 3 years' proven experience in the field of information and communication, preferably dealing with socio-economic issues. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. The most economically advantageous tender in terms of the criteria stated below: criteria; weighting: Lot 1, including all sub-lots: 1. knowledge and experience; 55; 2. ability to deliver the specified service; 25; 4. quality control; 20. Lot 2, including all sub-lots: 4. knowledge and experience; 40; 5. ability to deliver the specified service; 40; 6. quality control; 20. For more detailed information on award criteria see technical specification (point 13). N.B. Only tenders achieving a minimum of 70 % of the total score will be further evaluated in relation to price. The tender offering best value for money will be chosen. Value for money means the best quality/price combination. The contract will be awarded on the basis of the quality of the proposal, cost and the competence and experience of the applicants, which, in the opinion of the European Foundation for Improvement of Living and Working Conditions, most satisfy the necessary economic and technical criteria. The Foundation will not necessarily award the contract to the lowest bidder. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: IR/06/0337/01 IV.3.2) Previous publication(s) concerning the same contract: No. Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 2.10.2006 (17:00). Time-limit for receipt of tenders or requests to participate: 9.10.2006 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tenders. Tenders will be opened at the offices of the European Foundation - room No LH13. Persons authorised to be present at the opening of tenders: yes. Please advise Izabela Ksiazak-Klepacka in advance if you intend to be present at the opening. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: Parties interested in participating in the tender procedure are required to obtain from the Foundation the complete dossier of information, including tender specifications. Requests, which should specify how the information pack is to be dispatched, i.e., in electronic format or hard copy, must be made in writing to Ms Izabela Ksiazak-Klepacka either by post, facsimile ((353-1) 28 26 456/28 24 209) or electronic mail (iks@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, facsimile, e-mail) of the person/institute issuing the request. Requests made by e-mail or fax must be confirmed by letter within the deadline referred to above for receipt of tenders (point IV.3.3). tenders must be submitted in triplicate in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked 'Invitation to tender No IR/06/0337/01. For the attention of Ms Izabela Ksiazak-Klepacka. Tender from (name of tenderer). Not to be opened by the mail service. To be opened by the opening committee only.' Note: If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the Court of Justice of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman BP 403, F-67001 Strasbourg. Tel. euro-ombudsman@europarl.eu.int. http://www.ombudsman.europa.eu/home/en/default.htm. Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff or, in the absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Service from which information about the lodging of appeals may be obtained VI.5) Date of dispatch of this notice: 18.8.2006.

Deadline
The time limit for receipt of tenders was 2006-10-09. The procurement was published on 2006-08-29.

Who?

• • European Foundation for the Improvement of Living and Working Conditions

What?

• • Research and development consultancy services › Research consultancy services