ENQEIR847 - Consultation and Engagement Support Services

EirGrid plc

EirGrid Group operates and develops the electricity system in Ireland. Our 2020 - 25 strategy is shaped by climate change and the transition of the electricity sector to low-carbon, renewable energy. We have a unique role to play in leading the radical transformation that is required. Our strategy sums up our response to these challenges. It consists of a set of key goals, underpinned by our purpose to Transform the power system for future generations. The Infrastructure Office leads the development and delivery of the power system and interconnection investment programmes in collaboration with partners, customers and communities. The Public Engagement team is responsible for the development and implementation of the overall approach to engagement on our transmission projects with communities, landowners, local government, local stakeholders and consenting bodies. The Public Engagement team is seeking a focused and resilient partner to support the delivery of our engagement approach across our infrastructure projects as we seek to develop Ireland's national grid. When we work together with local communities, we can create a stronger and better electricity grid with the least possible impact on an area. “Engaging for the Better Outcomes for All” is a fundamental key pillar of our transformation of the power system. EirGrid intends to establish a Framework Agreement for the provision of these services. The Framework Agreement period will be for an initial duration of 3 years with the option to extend annually for up to an additional 5 years, subject always to the satisfactory performance of the supplier. EirGrid envisages qualifying 6 Candidates from this pre-qualification process, subject to the quality of responses received.

Deadline

The time limit for receipt of tenders was 2023-10-05. The procurement was published on 2023-08-29.

Who? What? Where?
Procurement history
Date Document
2023-08-29 Contract notice
Contract notice (2023-08-29)
Object
Scope of the procurement
Title: Public relations consultancy services
Short description:
EirGrid Group operates and develops the electricity system in Ireland. Our 2020 - 25 strategy is shaped by climate change and the transition of the electricity sector to low-carbon, renewable energy. We have a unique role to play in leading the radical transformation that is required. Our strategy sums up our response to these challenges. It consists of a set of key goals, underpinned by our purpose to Transform the power system for future generations. The Infrastructure Office leads the development and delivery of the power system and interconnection investment programmes in collaboration with partners, customers and communities. The Public Engagement team is responsible for the development and implementation of the overall approach to engagement on our transmission projects with communities, landowners, local government, local stakeholders and consenting bodies. The Public Engagement team is seeking a focused and resilient partner to support the delivery of our engagement approach across our infrastructure projects as we seek to develop Ireland's national grid. When we work together with local communities, we can create a stronger and better electricity grid with the least possible impact on an area. “Engaging for the Better Outcomes for All” is a fundamental key pillar of our transformation of the power system. EirGrid intends to establish a Framework Agreement for the provision of these services. The Framework Agreement period will be for an initial duration of 3 years with the option to extend annually for up to an additional 5 years, subject always to the satisfactory performance of the supplier. EirGrid envisages qualifying 6 Candidates from this pre-qualification process, subject to the quality of responses received.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations consultancy services 📦
Additional CPV: Business and management consultancy and related services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal town: Dublin
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: peter.whearity@eirgrid.com 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-08-29 📅
Submission deadline: 2023-10-05 📅
Publication date: 2023-09-01 📅
Identifiers
Notice number: 2023/S 168-528810
OJ-S issue: 168
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.. 2) This is the sole call for competition for this service.. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.. 4) Contract award will be subject to the approval of the competent authorities.. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition..
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Object
Scope of the procurement
Estimated total value: 4 000 000 EUR 💰
Duration: 96 months
Description of options:
The initial contract period envisaged is 3 years with the possibility to extend annually up to a further 5 years, subject always to the satisfactory performance of the supplier. The estimated spend of 4,000,000 EUR is taking into account the full duration of the contract including the possible extensions.
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Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Economic and financial standing:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Technical and professional ability:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
List and brief description of rules and criteria:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Contract execution
Deposits and guarantees required:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Contract performance conditions:
Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”
Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Contact
Contact point: Peter Whearity
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts Dublin 7 Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
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Service from which information about the review procedure may be obtained
Name: Central office of the High Courts Appeal Section
Postal address: Ground Floor, East Wing, Inns Quay Town:
Postal code: 7
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2023/S 168-528810 (2023-08-29)
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