Destination PR Consultancy Services on behalf of Tourism Ireland in the GB Market

Short description

Tourism Ireland requires a standout PR Agency to support the Tourism Ireland Publicity team in Great Britain to increase holidaymakers to the island of Ireland. The agency must be enthusiastic, bring innovative ideas, and demonstrate a can-do attitude with excellent media relationships and publicity expertise, within the GB market.

It is anticipated that work under the Contract will commence in October 2023

Contract Period will be for an initial term of 3 years, subject to budget and annual performance review, and other factors. The contract will take effect on the Commencement Date, with a six (6) month probationary period during which time Tourism Ireland may, at its sole discretion, terminate with one (1) month’s prior notice. Tourism Ireland may, at its sole discretion, and, subject to budget, satisfactory performance, and other factors, extend annually for up to two [2] further years.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the first stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the Board of Tourism Ireland;

5) Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;

6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

10) At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;

11) Requests to participate must be delivered as per the instructions;

12) Tourism Ireland will not accept or consider requests to participate delivered after this deadline;

13) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;

14) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;

15) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;

16) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.

17) The contract will be subject to Irish law;

18) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.

19) Tourism Ireland is committed to purchasing responsibly / Green Procurement.

Description of renewals

The initial Contract term will be for 3 years, subject to budget and annual performance review, and other factors. Year 1 will have a (6) month probationary period during which time Tourism Ireland may, at its sole discretion, terminate with (1) month’s prior notice. Tourism Ireland may opt to extend annually for up to [2] further years up to a max term of 5 years.