DESTINATION MARKETING SERVICES – NEW ZEALAND

Tourism Ireland CLG

The Sydney office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination Marketing / General Sales Agency in New Zealand. The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland. The Contract Period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period. The contract will commence in early 2024. FOR FURTHER DETAILS OF THE REQUIREMENTS, PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING AT www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2023-11-13. The procurement was published on 2023-10-04.

Who? What? Where?
Procurement history
Date Document
2023-10-04 Contract notice
Contract notice (2023-10-04)
Object
Scope of the procurement
Title: Administrative services related to tourism affairs
Reference number: DM/NZ/2024
Short description:
The Sydney office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination Marketing / General Sales Agency in New Zealand. The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland. The Contract Period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period. The contract will commence in early 2024. FOR FURTHER DETAILS OF THE REQUIREMENTS, PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING AT www.etenders.gov.ie
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Administrative services related to tourism affairs 📦
Additional CPV: Marketing management consultancy services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland CLG
Postal address: 4th Floor - Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: tenderresponse@tourismireland.com 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-10-04 📅
Submission deadline: 2023-11-13 📅
Publication date: 2023-10-09 📅
Identifiers
Notice number: 2023/S 194-608393
OJ-S issue: 194
Additional information
Estimated contract value detailed in this Notice is based on a maximum 5-year term.

Object
Scope of the procurement
Estimated total value: 400 000 EUR 💰
Estimated value excluding VAT: 400 000 EUR 💰
Duration: 36 months
Description of renewals:
The initial Contract term will be for three [3] years [subject to satisfactory performance] with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period.
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Additional information:
Estimated contract value detailed in this Notice is based on a maximum 5-year term.
Place of performance
Main site or place of performance: New Zealand

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch. PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING
Economic and financial standing:
Evidence of satisfactory financial standing and insurance cover. Full compliance with Tourism Ireland's GDPR and ICT Security Policy requirements. PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING
Minimum level(s) of standards: PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING
Technical and professional ability: PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING
Contract execution
Contract performance conditions:
The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch. PLEASE REFER TO THE RFT DOCUMENTATION AVAILABLE FOR DOWNLOADING

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2023-11-13 📅
Tender opening time: 12:30
Place: Unlocking of eTenders electronic postbox facility
Additional information: 2 x authorised Tourism Ireland staff members
Award criteria
Quality criterion (name): Account Team Exclusivity
Quality criterion (weighting): 15%
Quality criterion (name): Account Team Knowledge and Expertise including demonstrated understanding of the Ireland Brand
Quality criterion (weighting): 10%
Quality criterion (name): Vision for achieving results and understanding of Tourism Ireland’s requirements and business priorities for New Zealand
Added Value
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%

Contracting authority
Contact
Contact point: Procurement Officer
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.. 2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. . 3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. 4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov,ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.. 5) This is the sole call for competition for these services. . 6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded... 7) Contract award will be subject to the approval of the Board of Tourism Ireland. . 8) It will be a condition of award that the successful tenderer is and remains tax compliant. . 9) The Contracting Authority reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any contract/agreement resulting from this procurement process. . 10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time. . 11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. . 12) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage. . 13) The Contracting Authority is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on the Contracting Authority website. . 14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in the Contracting Authority’s ICT and GDPR guidelines shall apply to such processing.. 15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland. . 16) The contract will be subject to Irish law.. 17) The Contracting Authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. . 18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.
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Complementary information
Review body
Name: The High Court
Postal address: The Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
Information about review deadlines:
The Contracting Authority will not conclude this Agreement to which a standstill period applies in accordance with the Irish Statutory Instrument S.I. No. 284 of 2016, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the Agreement and alleges that he or she has been harmed or is at risk of being harmed by and infringement of the law in relation to that Agreement.
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Source: OJS 2023/S 194-608393 (2023-10-04)
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