Tourism Ireland wishes to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of Tourism Ireland in Austria, including provision of consumer marketing services and travel industry engagement. An operational office in Austria is a requirement for these services.
It is anticipated that services under the contract will commence on 1st October 2023. The Contract Period will be for an initial term of two [2] years subject to budget, satisfactory performance review, and other factors. The first year will be treated as a probationary period, and contractor performance will be reviewed after a nine month period. Tourism Ireland may, at its discretion, opt to extend annually for up to three [3] further years, subject to need and satisfactory performance, up to a maximum term of five [5] years in total.
Deadline
The time limit for receipt of tenders was 2023-05-08.
The procurement was published on 2023-03-31.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Destination Marketing Services - Austria
DMS/AUSTRIA/2023
Products/services: Administrative services related to tourism affairs📦
Short description:
“Tourism Ireland wishes to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of...”
Short description
Tourism Ireland wishes to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of Tourism Ireland in Austria, including provision of consumer marketing services and travel industry engagement. An operational office in Austria is a requirement for these services.
It is anticipated that services under the contract will commence on 1st October 2023. The Contract Period will be for an initial term of two [2] years subject to budget, satisfactory performance review, and other factors. The first year will be treated as a probationary period, and contractor performance will be reviewed after a nine month period. Tourism Ireland may, at its discretion, opt to extend annually for up to three [3] further years, subject to need and satisfactory performance, up to a maximum term of five [5] years in total.
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Estimated value excluding VAT: EUR 410 000 💰
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Additional products/services: Marketing management consultancy services📦
Place of performance: Österreich 🏙️
Main site or place of performance: Austria market
Description of the procurement:
“Tourism Ireland wishes to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of...”
Description of the procurement
Tourism Ireland wishes to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of Tourism Ireland in Austria, including provision of consumer marketing services and travel industry engagement. An operational office in Austria is a requirement for these services.
It is anticipated that services under the contract will commence on 1st October 2023. The Contract Period will be for an initial term of two [2] years subject to budget, satisfactory performance review, and other factors. The first year will be treated as a probationary period, and contractor performance will be reviewed after a nine month period. Tourism Ireland may, at its discretion, opt to extend annually for up to three [3] further years, subject to need and satisfactory performance, up to a maximum term of five [5] years in total.
Show more Award criteria
Quality criterion (name):
“Account Team exclusivity[proportionate availability to work on Ireland account] and back up for Annual Leave and contingency planning”
Quality criterion (weighting): 15%
Quality criterion (name):
“Account Team Knowledge and Expertise including demonstrated understanding of the Ireland Brand”
Quality criterion (weighting): 10%
Quality criterion (name):
“Vision for achieving results in trade, media, and airline commitment to the island of Ireland”
Quality criterion (name): Added value
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50%
Scope of the procurement
Estimated total value excluding VAT: EUR 410 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The Contract Period will be for an initial term of two [2] years subject to budget, satisfactory performance review, and other factors. Tourism Ireland may,...”
Description of renewals
The Contract Period will be for an initial term of two [2] years subject to budget, satisfactory performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend annually for up to three [3] further years, subject to need and satisfactory performance, up to a maximum term of five [5] years. The first year will be treated as a probationary period.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie” Economic and financial standing
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie” Conditions for participation
“As stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie” Technical and professional ability
List and brief description of selection criteria:
“Selection criteria as stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie” Conditions for participation
Conditions for participation (technical and professional ability):
“As stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie” Conditions related to the contract
Contract performance conditions:
“It is a requirement that candidates have an operation base in Austria.
As stated in the procurement documents available for downloading from the Irish...”
Contract performance conditions
It is a requirement that candidates have an operation base in Austria.
As stated in the procurement documents available for downloading from the Irish Government
procurement portal www.etenders.gov.ie
Show more Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-05-08
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-05-08
12:00 📅
Conditions for opening of tenders (place): Unlocking of the eTenders automatic tender postbox facility
Conditions for opening of tenders (Information about authorised persons and opening procedure): 2 authorised Tourism Ireland staff members
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for Request for Tenders for this contract/services.
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;
7) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) Tenders must be delivered as per the instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
16) The contract will be subject to Irish law;
17)If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender
validity period.
18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.
Show more Review body
Name: The High Court of Ireland
Postal address: The Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
URL: https://www.court.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“Precise information on deadline(s) for review procedures: In accordance with Remedies Legislation and S.I. 130. Please consult your own legal advisors.”
Source: OJS 2023/S 068-203011 (2023-03-31)
Contract award notice (2023-11-10) Object Scope of the procurement
Short description:
“Tourism Ireland entered into an EU wide competitive process to procure the services of a suitably qualified Destination Marketing provider. The contract...”
Short description
Tourism Ireland entered into an EU wide competitive process to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of Tourism Ireland in Austria, including provision of consumer marketing services and travel industry engagement. An operational office in Austria is a requirement for these services.
Show more
Total value of the procurement (excluding VAT): EUR 410 000 💰
Description
Description of the procurement:
“Tourism Ireland entered into an EU wide competitive process to procure the services of a suitably qualified Destination Marketing provider. The contract...”
Description of the procurement
Tourism Ireland entered into an EU wide competitive process to procure the services of a suitably qualified Destination Marketing provider. The contract relates to in-market representation of Tourism Ireland in Austria, including provision of consumer marketing services and travel industry engagement. An operational office in Austria is a requirement for these services.
Procedure Administrative information
Previous publication concerning this procedure: 2023/S 068-203011
Award of contract
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Contract Number: 1
Title: Destination Marketing Services - Austria
Date of conclusion of the contract: 2023-10-04 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: AVIAREPS Ges.m.b.H.
National registration number: ATU44111108
Postal address: Hedwiggasse 4/1-4
Postal town: Vienna
Postal code: 1020
Country: Austria 🇦🇹
Region: Österreich 🏙️
URL: http://www.aviareps.com🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 410 000 💰
Total value of the contract/lot: EUR 410 000 💰
Complementary information Additional information
Contract awarded - competition closed
Source: OJS 2023/S 220-692573 (2023-11-10)