IT3156C - Request for Tenders for a Class Timetabling, Exam Scheduling and Room Booking system for the University Limerick, (UL)

Education Procurement Service (EPS)

Request for Tender for a Class Timetabling, Exam Scheduling and Room Booking system is required for the University of Limerick (UL). This new system will efficiently manage and coordinate timetabling activities, streamline University operations, reduce administrative workload and enhance the overall academic experience for staff and students. A Class Timetabling, Exam Scheduling and Room Booking system is a single software application designed to manage and coordinate scheduling of classes, exams and room reservations within the University. This will result in improved resource utilisation, reduced errors and enhanced scheduling accuracy. The project team will focus on the selection and deployment of the Class Timetabling, Exam Scheduling and Room Booking system to meet the University’s needs. A phased approach is planned for this project which includes the introduction of a Class Timetabling, Exam Scheduling and Room Booking system in Phase 1. In Phase 2, the University may decide to implement additional process improvements and or introduce increased functionality for other teams in the University.

Deadline

The time limit for receipt of tenders was 2025-08-15. The procurement was published on 2025-07-04.

Who?

• Education Procurement Service (EPS)

What?

• Software package and information systems › Information systems and servers

Where?

• Aττική › Βόρειος Τομέας Αθηνών
• Eastern and Midland › Dublin

Procurement history

Date	Document
2025-07-04	Contract notice

Contract notice (2025-07-04)
Object
Scope of the procurement
Title: IT3156C - Request for Tenders for a Class Timetabling, Exam Scheduling and Room Booking system for the University Limerick, (UL)
Short description:

Request for Tender for a Class Timetabling, Exam Scheduling and Room Booking system is required for the University of Limerick (UL). This new system will...

Type of contract: Supplies
Products/services: Software package and information systems 📦
Estimated value excluding VAT: 1 444 000 EUR 💰
Description
Internal identifier: 0
Estimated value excluding VAT: 1 444 000 EUR 💰
Description of the procurement:

Request for Tender for a Class Timetabling, Exam Scheduling and Room Booking system is required for the University of Limerick (UL). This new system will...

Type of contract: Supplies
Products/services: Software package and information systems 📦
Additional products/services: Information systems and servers 📦
Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Information systems and servers 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-08-15 12:00:00 📅
Conditions for opening of tenders: 2025-08-15 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6052227
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 180 days
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-08-15 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6052227
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Name and addresses
Name: Education Procurement Service (EPS)
National registration number: IE 6609370 G
Postal address: Castletroy Limerick
Postal code: V94 DK53
Postal town: Limerick
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: info@educationprocurementservice.ie 📧
Phone: 061233715 📞
URL: https://www.educationprocurementservice.ie/ 🌏
Address of the buyer profile: https://www.educationprocurementservice.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6052227 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6052227 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Review procedure
Precise information on deadline(s) for review procedures: See CFT Documents
Source: OJS 2025/S 127-437804 (2025-07-04)

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