Establishment of 2 Multi-Party Framework Agreements for the Provision of Legacy, Alternative Fuels, Lubricants, Ad-Blue, and related support for Coillte CGA

Coillte CGA

The Contracting Authority proposes to engage in a competitive process for the establishment of both a single-party framework agreement for the provision of Legacy, Alternative Fuels, Lubricants and related support for Coillte CGA in 2 Lots. Lot 1 Fuel Cards Nationwide (Multi-Party Framework). This will involve a multi supplier framework that provides access to a comprehensive fuel card network across the island of Ireland and cover all the 6 BAU locations (Nationwide) in the BAU map above. This network must facilitate the refuelling of all mobile equipment ensuring seamless and efficient fuel management. Lot 2 Bulk Deliveries Nationwide on Bound and Unbound Roads (Multi-Party Framework). This will involve a multi supplier framework for the delivery on Bulk Deliveries Nationwide on Bound and Unbound Roads to cover all of the 6 BAU locations (Nationwide) in the BAU map above. An unbound road is a type of gravel road that lacks a tarmac surface, commonly found in non-public infrastructure, requiring suppliers to navigate these roads to access fuel bowsers used in the forestry sector.

Deadline

The time limit for receipt of tenders was 2025-05-01. The procurement was published on 2025-03-31.

Who?

• Coillte CGA

What?

• Charge cards › Agency fuel cards
• Diesel fuel › Diesel fuel (0,2)
• Diesel fuel › Diesel fuel (EN 590)
• Petroleum and distillates › Fuel oils
• Refined oils and fats › Refined oils
• Repair and maintenance services › Repair, maintenance and associated services of vehicles and related equipment
• Support services for road transport › Vehicle refuelling services

Where?

• Aττική › Βόρειος Τομέας Αθηνών
• Eastern and Midland › Dublin
• Eastern and Midland › Mid-East

Procurement history

Date	Document
2025-03-31	Contract notice
2025-04-02	Contract notice

Contract notice (2025-03-31)
Object
Scope of the procurement
Title: Establishment of 2 Multi-Party Framework Agreements for the Provision of Legacy, Alternative Fuels, Lubricants, Ad-Blue, and related support for Coillte CGA
Short description:

Type of contract: Supplies
Products/services: Fuels 📦
Estimated value excluding VAT: 7 500 000 EUR 💰
Other restrictions on the place of performance: Anywhere in the given country
Information about lots
This contract is divided into lots ✅
Maximum number of lots that may be awarded to one tenderer: 2
Tenders may be submitted for maximum number of lots: 2
Tenders may be submitted for all lots ✅

1️⃣
Internal identifier: 1
Title: Lot 1 Fuel Cards Nationwide Multi-Party Framework Agreement
Estimated value excluding VAT: 3 500 000 EUR 💰
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Description of the procurement:

Additional products/services:

Agency fuel cards 📦

Diesel fuel 📦

Diesel fuel (0,2) 📦

+ 6 more

Diesel fuel (EN 590) 📦

Fuel oils 📦

Petroleum products, fuel, electricity and other sources of energy 📦

Refined oils 📦

Repair, maintenance and associated services of vehicles and related equipment 📦

Vehicle refuelling services 📦

Aim of strategic procurement: Reduction of environmental impacts
For the second stage of the competition.
Approach to reducing environmental impacts: Other
Green Procurement Criteria: Other Green Public Procurement criteria
Additional nature of the contract: Services
Country: Ireland 🇮🇪
Duration: 6 years
Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 5
Envisaged number of candidates: 5
Title
Lot Identification Number: LOT-0001

2️⃣
Internal identifier: 2
Title: Lot 2 Bulk Deliveries Nationwide on Bound and Unbound Roads Multi-Party Framework Agreement
Estimated value excluding VAT: 4 000 000 EUR 💰
Description of the procurement:

Title
Lot Identification Number: LOT-0002

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-05-01 00:00:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations ✅
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated ✅
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Due to the strategic alignment and financial viability for both the Contracting Authority and successful tenderers.

Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 3
Tendering terms
Tenderers may submit more than one tender
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅
The CVD legal basis to establish which category of procurement procedure applies: Other service contract
The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD) ✅

Contracting authority
Name and addresses
Name: Coillte CGA
National registration number: 138108
Postal address: Newtownmountkennedy
Postal code: A63DN25
Postal town: Wicklow
Region: Mid-East 🏙️
Country: Ireland 🇮🇪
E-mail: sarah.toye@coillte.ie 📧
Phone: +35312011199 📞
URL: https://www.coillte.ie 🌏
Address of the buyer profile: https://www.coillte.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Environment
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=5390314 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=5390314 🌏
There is a maximum number of candidates to be invited for the second stage of the procedure ✅
The criteria will be used to select the candidates to be invited for the second stage of the procedure ✅
Electronic submission: Required

Complementary information
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 5390314. (1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. (2) When finalising your submission please upload your final response as a zip file as individual documents will lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not imply you have successfully submitted your response. (3) There is a maximum upload limit of 250mb per file / 500mb per submission. (4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. (5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). (6) Applications submitted by any other means (including but not limited to email or post or hand delivery) will not be accepted. (7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. (8) All queries regarding this process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response (9) The estimated value for the framework published is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. (10) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. (11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. (12) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. (13) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 5390314.

(1) Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.
(2) When finalising your submission please upload your final response as a zip file as individual documents will lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not imply you have successfully submitted your response.
(3) There is a maximum upload limit of 250mb per file / 500mb per submission.
(4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.
(5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).
(6) Applications submitted by any other means (including but not limited to email or post or hand delivery) will not be accepted.
(7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
(8) All queries regarding this process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
(9) The estimated value for the framework published is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
(10) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.
(11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
(12) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
(13) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Service from which information about the review procedure may be obtained
Same as: Review body
Review procedure
Precise information on deadline(s) for review procedures: In line with S.I. 130/2010
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 065-211508 (2025-03-31)

Contract notice (2025-04-02)
Object
Scope of the procurement
Estimated value excluding VAT: 7 500 000 EUR 💰
Description
Description of the procurement:

Procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-05-01 12:00:00 📅

Changes
Other additional information

The deadlines for submitting queries and for submission of completed questionnaires have been updated to reflect hours in the PQQ Document (i.e. 12:00 noon Irish time).

Main reason for change: Information updated
Information about modifications
Version of the previous notice to be changed: b9fcbed3-f04e-4a41-9a20-bf2cee8eadda-01
Source: OJS 2025/S 066-215178 (2025-04-02)

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