DCC Single Party Framework Agreement for the Supply, Installation, Commissioning, Maintenance and Support of the Traffic Sections Video Management System

Short description

Dublin City Council Traffic Department is undertaking a Traffic Video Management System project: Dublin City Council (DCC) Traffic Department are undertaking a project to renew their aging Video Management System that is used to monitor and control their entire estate of traffic monitoring cameras throughout Dublin City. This VMS will manage the information stream from the Council’s existing cameras and it's interface with control centre operators and the councils approved partners. For reference, this is being undertaken whilst upgrading and extending their control room capabilities, the details of which are provided under a separate procurement exercise. This programme covers the removal and disposal of some old technology related to the existing VMS system, plus the supply, installation, commissioning and configuration of new VMS technology and software, with support and maintenance for an initial period of 12 months, with up to four (4) additional periods of 12 months each available at the sole discretion of the Contracting Authority, subject to satisfactory performance, continued business need and budget availability The main requirements are divided into four parts: ● Equipment Supply ● Equipment Installation and Commissioning ● Warranty ● Support and Maintenance for 12 months with an option to extend the maintenance to 2 – 5 years subject to satisfactory performance, continued business need and budget availability For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 7121056. Please note that this project is subject to funding.

Description of the procurement

Dublin City Council Traffic Department is undertaking a Traffic Video Management System project: Dublin City Council (DCC) Traffic Department are undertaking a project to renew their aging Video Management System that is used to monitor and control their entire estate of traffic monitoring cameras throughout Dublin City. This VMS will manage the information stream from the Council’s existing cameras and it's interface with control centre operators and the councils approved partners. For reference, this is being undertaken whilst upgrading and extending their control room capabilities, the details of which are provided under a separate procurement exercise. This programme covers the removal and disposal of some old technology related to the existing VMS system, plus the supply, installation, commissioning and configuration of new VMS technology and software, with support and maintenance for an initial period of 12 months, with up to four (4) additional periods of 12 months each available at the sole discretion of the Contracting Authority, subject to satisfactory performance, continued business need and budget availability The main requirements are divided into four parts: ● Equipment Supply ● Equipment Installation and Commissioning ● Warranty ● Support and Maintenance for 12 months with an option to extend the maintenance to 2 – 5 years subject to satisfactory performance, continued business need and budget availability For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 7121056. Please note that this project is subject to funding.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest in the CfT on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. Suppliers are advised to check the Messaging box for broadcast messages and tender clarifications from the Contracting Authority which might have issued prior to the date that Supplier associated itself / expressed an interest in the CfT.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Traffic Section, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted.

8. Submission of Tenders
Tenders must be submitted electronically via the eTenders electronic tender facility on www.etenders.gov.ie only. Only Tenders submitted through the electronic tender facility will be accepted. Tenders submitted by any other means (including but not limited to by email, post or hand delivery) will not be accepted.

Please note that the eTenders electronic tender facility closes at the stated date and time precisely. It is the responsibility of Applicants / Tenderers to use the tender facility correctly, which includes taking responsibility for the safe and timely delivery of the tender.

Tenderers must ensure that they give themselves enough time to upload and submit all required documentation before the closing date/time. Tenderers should consider the fact that upload speeds vary. In order to submit a response to the electronic tender facility, please note that you must ensure you have submitted the response completely. It is advisable to familiarise yourself with the new eTenders platform prior to the closing date.

The Contracting Authority will not be responsible if an economic operator fails to upload their documentation or if the uploaded file(s) is/are corrupted and cannot be read by Dublin City Council. In order to facilitate assessment, Applicants / Tenderers are kindly requested to submit a single attachment inclusive of the completed questionnaire(s)/ tender(s) and all related appendices. Economic Operators should note the following when making their submission:
• There is a maximum upload limit of 100MB per tender submission.
• After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the CfT deadline has expired.
• The ‘Submit’ button will be disabled automatically upon the expiration of the response deadline.

Below we provide an overview of the key steps. Please note that the Contracting Authority take no responsibility for these steps being the totality of the steps required as different processes may require different actions.

Should you experience difficulty when uploading documents or have any queries regarding the tender submission, please contact the eTenders helpdesk directly via phone +353 818001459, Email irish-eproc-helpdesk@eurodyn.com or select ‘Contact Us’ on the home page.

Accessing documents
In order to download all documents associated with a particular Call for Tender, Economic Operators must express an interest in the Call for Tender by associating a user from your organisation with the CfT. It is important to note that you must ensure you ASSOCIATE your company with this tender competition. To do this you must do the following:
(a) Log-in to the system;
(b) Locate the competition using the Advanced Search by Contracting Authority or Resource ID
(c) Click on the hyperlink for the competition which will bring you to the CfT Workspace
(d) In the Show CfT Menu for the competition click on the “Expression of Interest” in the drop down menu
(e) Complete the “Association with the CfT” tab.
(f) This will then provide you with a link to “Tender” under the Show CfT Menu

Submitting your Tender
In responding to respond to a tender without an electronic ESPD, a number of steps are required. The final step involves clicking on a Submit button and receiving the following status:

9. Tenders may be submitted in English or in the Irish language.

10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

12. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. CFT ID: 7121056. Queries must be in question format. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 23rd January 2026 to enable issue of responses to all interested parties.

13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.