BE3250F - RFT to Establish a Single Supplier Framework Agreement for Maintenance of Mechanical Plant, Equipment and Services at University Limerick - UL

Education Procurement Service (EPS)

Mechanical Maintenance Services fall under the remit of the University Limerick Campus Technical Services and Sustainability Team, within the Buildings and Estates Department. The general scope and typical projects descriptions to be carried out under the Framework Agreement are set out below to assist applicants in responding to this qualification questionnaire. Please note that any details / specifications noted are indicative only and the Contracting Authority reserves the right to alter/amend/terminate use of same prior to issue of tender documents/works contracts. Reporting to the Head of Technical Services and Sustainability Manager, the successful Tenderer will provide a general mechanical maintenance services for University property in accordance with the schedule of accommodation set-out below. The service will include the maintenance of mechanical plant, equipment and services, as directed by the Buildings and Estates Department. The Building Maintenance and Electrical Maintenance services will be carried out by other contractors. However, it will be necessary to carry out works in conjunction and liaison with these other contractors, on a continuous basis, as part of the daily maintenance programme and especially for minor works involving alterations to buildings. The Contractor shall provide a complete Mechanical Services maintenance service, with embedded principles of high-quality maintenance and energy management. The objectives of UL B and E for implementation by the Contractor are: - Ensure the University’s responsibilities under relevant statutory legislation and recommended guidelines are fully satisfied. - Ensure that the mechanical services in all campus buildings continue to function reliably, are effective and operate to optimal efficiency. - Ensure the health, safety and comfort of occupants of the buildings. - Ensure energy efficiencies and energy reduction are core principles of maintenance. - Maintain and protect the value of the mechanical services assets and enhance the value of the investments made in campus buildings and its equipment. University Limerick Buildings and Estates Department manage the maintenance and upkeep of the didactic building stock on campus generally through reactive and preventative maintenance tasks and minor works projects should they arise. The services provided by the successful contractors on the framework will typically include; - Planned and reactive maintenance tasks and when required. - Scheduling of planned preventative maintenance activities, based on system specific and legislative requirements. - Management of third-party service providers attending campus for maintenance and minor works tasks, associated with the mechanical systems infrastructure. - Carry out small installations on campus as directed by the Technical Services Engineer. - Engage in quoting for minor works projects. - Out of hours support as required for events, call-outs or necessary emergency works.

Deadline

The time limit for receipt of tenders was 2025-09-22. The procurement was published on 2025-08-12.

Who?

• Education Procurement Service (EPS)

What?

• Repair and maintenance services › Repair and maintenance services of building installations

Where?

• Aττική › Βόρειος Τομέας Αθηνών
• Eastern and Midland › Dublin

Procurement history

Date	Document
2025-08-12	Contract notice

Contract notice (2025-08-12)
Object
Scope of the procurement
Title: BE3250F - RFT to Establish a Single Supplier Framework Agreement for Maintenance of Mechanical Plant, Equipment and Services at University Limerick - UL
Short description:
“Mechanical Maintenance Services fall under the remit of the University Limerick Campus Technical Services and Sustainability Team, within the Buildings and...”

Short description

Type of contract: Services
Products/services: Repair and maintenance services 📦
Estimated value excluding VAT: 8 500 000 EUR 💰
Description
Internal identifier: 0
Estimated value excluding VAT: 8 500 000 EUR 💰
Description of the procurement:
“Mechanical Maintenance Services fall under the remit of the University Limerick Campus Technical Services and Sustainability Team, within the Buildings and...”

Description of the procurement

Type of contract: Services
Products/services: Repair and maintenance services 📦
Additional products/services: Repair and maintenance services of building installations 📦
Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Duration: 60 (MONTH)
The time frame below is expressed in number of months.
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Repair and maintenance services of building installations 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-09-22 14:00:00 📅
Conditions for opening of tenders: 2025-09-22 14:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6293794
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 180
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
“see CFT documents”
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-09-22 14:30:00 📅
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6293794”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Deadline for requesting additional information: 2025-09-11 14:00:00 📅

Contracting authority
Name and addresses
Name: Education Procurement Service (EPS)
National registration number: IE 6609370 G
Postal address: Castletroy Limerick
Postal code: V94 DK53
Postal town: Limerick
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: info@educationprocurementservice.ie 📧
Phone: 061233715 📞
URL: https://www.educationprocurementservice.ie/ 🌏
Address of the buyer profile: https://www.educationprocurementservice.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6293794 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6293794 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Source: OJS 2025/S 154-531107 (2025-08-12)

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