BE3149F - RFT to Establish a Single Supplier Framework Agreement for the Supply and Delivery of Door Cylinders, Padlocks and Replacement Keys for Existing Cylinders for the University of Limerick (UL)

Education Procurement Service (EPS)

The University of Limerick (UL) is seeking a reputable producer of quality Master key Cylinder Suites to replace the outgoing system currently in place in the University. The existing UL Master Key System is structured as follows; 1. Two separate Master Key Suiting Systems are provided 2. System 1 is designed to meet the Master Lock Suiting System for all new buildings. Please see Figure 1: System 1 Proposed Master Key System. 3. System 2 is designed to potentially replace a legacy Master Key Suiting System that is no longer covered by a patent. Please see Figure 2: System 2 Proposed Master Key System. 4. The selected new supplier MUST be able to demonstrate a proven track record in the provision of complex master key suiting systems and demonstrate a capability to meet ULโ€™s master key suiting requirements (Cylinders, Padlocks and Keys) for up to 20 years into the future, without changing the Master Suite. System 1: โ€ข A Master Key hierarchy of at least 4 levels consisting of. o A Grand Master key capable of operating all cylinders on the suiting system o A MINIMUM OF 25 (Aโ€“Y) separate Building Master suites all of which can be operated with the Grand Master Key o Each Building Master will have a minimum of 9 Sub Master Suites o At least 4 of these Sub Suites will have 100 differs with the remainder having at least 25 differs before any keys are repeated. System 2: โ€ข A Master Suite hierarchy of at least 3 levels, consisting of Master Key, Sub Master Key and Individual Differs: o The system should be capable of supporting at least 20 (Aโ€“T) different Sub Master Suites all of which can be operated with the Master Key. o One of the Sub Master Suites MUST be capable of accommodating at least 500 individual Cylinders to differ before a repeat. o Each of the other Sub Master Suites MUST be capable of accommodating at least 100 Cylinder differs each before any repeats. o As a minimum, the chosen replacement Master Key System/supplier MUST be able to at least match the hierarchy, complexity and range of Master, Sub Masters and differs as outlined above. o While the bulk of Cylinders etc. in replacement system will primarily be Euro Profile, the Master Key System MUST be capable of extending to a range of other products such as oval Cylinders, Rim Locks, Padlocks etc. The chosen supplier MUST specify the range of products that will be available on the proposed system o The chosen Master Key System needs to have sufficient differs under Master to guarantee that there will be no cross keying possible.

Deadline

The time limit for receipt of tenders was 2025-03-24. The procurement was published on 2025-02-20.

Who? What? Where?
  • โ€ข Aฯ„ฯ„ฮนฮบฮฎ โ€บ ฮ’ฯŒฯฮตฮนฮฟฯ‚ ฮคฮฟฮผฮญฮฑฯ‚ ฮ‘ฮธฮทฮฝฯŽฮฝ
  • โ€ข Eastern and Midland โ€บ Dublin
  • โ€ข Southern โ€บ Mid-West
Procurement history
Date Document
2025-02-20 Contract notice
Contract notice (2025-02-20)
Object
Scope of the procurement
Title: BE3149F - RFT to Establish a Single Supplier Framework Agreement for the Supply and Delivery of Door Cylinders, Padlocks and Replacement Keys for Existing Cylinders for the University of Limerick (UL)
Short description:
The University of Limerick (UL) is seeking a reputable producer of quality Master key Cylinder Suites to replace the outgoing system currently in place in the University. The existing UL Master Key System is structured as follows; 1. Two separate Master Key Suiting Systems are provided 2. System 1 is designed to meet the Master Lock Suiting System for all new buildings. Please see Figure 1: System 1 Proposed Master Key System. 3. System 2 is designed to potentially replace a legacy Master Key Suiting System that is no longer covered by a patent. Please see Figure 2: System 2 Proposed Master Key System. 4. The selected new supplier MUST be able to demonstrate a proven track record in the provision of complex master key suiting systems and demonstrate a capability to meet ULโ€™s master key suiting requirements (Cylinders, Padlocks and Keys) for up to 20 years into the future, without changing the Master Suite. System 1: โ€ข A Master Key hierarchy of at least 4 levels consisting of. o A Grand Master key capable of operating all cylinders on the suiting system o A MINIMUM OF 25 (Aโ€“Y) separate Building Master suites all of which can be operated with the Grand Master Key o Each Building Master will have a minimum of 9 Sub Master Suites o At least 4 of these Sub Suites will have 100 differs with the remainder having at least 25 differs before any keys are repeated. System 2: โ€ข A Master Suite hierarchy of at least 3 levels, consisting of Master Key, Sub Master Key and Individual Differs: o The system should be capable of supporting at least 20 (Aโ€“T) different Sub Master Suites all of which can be operated with the Master Key. o One of the Sub Master Suites MUST be capable of accommodating at least 500 individual Cylinders to differ before a repeat. o Each of the other Sub Master Suites MUST be capable of accommodating at least 100 Cylinder differs each before any repeats. o As a minimum, the chosen replacement Master Key System/supplier MUST be able to at least match the hierarchy, complexity and range of Master, Sub Masters and differs as outlined above. o While the bulk of Cylinders etc. in replacement system will primarily be Euro Profile, the Master Key System MUST be capable of extending to a range of other products such as oval Cylinders, Rim Locks, Padlocks etc. The chosen supplier MUST specify the range of products that will be available on the proposed system o The chosen Master Key System needs to have sufficient differs under Master to guarantee that there will be no cross keying possible.
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Type of contract: Supplies
Products/services: Locks, keys and hinges ๐Ÿ“ฆ
Description
Internal identifier: 0
Estimated value excluding VAT: 475 000 EUR ๐Ÿ’ฐ
Additional products/services:
Door locks ๐Ÿ“ฆ
+ 3 more
Locks ๐Ÿ“ฆ
Padlocks ๐Ÿ“ฆ
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Place of performance: Mid-West ๐Ÿ™๏ธ
Duration: 60 months
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure โœ…
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-03-24 14:00:00 ๐Ÿ“…
Conditions for opening of tenders: 2025-03-24 14:30:00 ๐Ÿ“…
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5159062
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โœ…
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years: Please see RFT documents
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-03-24 14:30:00 ๐Ÿ“…
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=5159062
Electronic invoicing: Allowed

Contracting authority
Name and addresses
Name: Education Procurement Service (EPS)
National registration number: IE 6609370 G
Postal address: Castletroy Limerick
Postal code: V94 DK53
Postal town: Limerick
Region: Mid-West ๐Ÿ™๏ธ
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
E-mail: info@educationprocurementservice.ie ๐Ÿ“ง
Phone: +353 (0) 61-213048 ๐Ÿ“ž
URL: https://www.educationprocurementservice.ie/ ๐ŸŒ
Address of the buyer profile: https://www.educationprocurementservice.ie/ ๐ŸŒ
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=5159062 ๐ŸŒ
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=5159062 ๐ŸŒ
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐Ÿ™๏ธ
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
E-mail: highcourtcentraloffice@courts.ie ๐Ÿ“ง
Phone: +353 1 8886000 ๐Ÿ“ž
Review procedure
Precise information on deadline(s) for review procedures: Please see RFT documents
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 038-122993 (2025-02-20)
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Region:
ร‰ire/Ireland Ireland Southern Mid-West Eastern and Midland Dublin
Products/services:
Construction structures and materials;... Tools, locks, keys, hinges, fasteners,... Locks, keys and hinges Miscellaneous padlocks and locks Locks Door locks Electronic security lock Enhanced security lock Padlocks and chains Padlocks